Plantronics Savi 8210/8220 Office User Guide

DECT Information

DECT products should never be used outside the region in which they were originally purchased and intended to be used. The enclosed DECT 6.0 wireless product uses restricted wireless radio frequencies which vary by country. DECT 6.0 devices are generally authorized for use in the US/Canada. Use of this DECT 6.0 product in unauthorized countries is a violation of law, may disrupt telecommunications networks and devices, and can subject you to fines and penalties by regulatory agencies.

Plantronics is a member of the DECT Forum and has fully adopted their recommendations for enhancements to security within all DECT products.

Plantronics DECT-based products now fully incorporate the latest recommendations on Enhanced Security from the DECT Forum and ETSI. These improvements cover registration, authentication, authorization and encryption procedures. Plantronics DECT products are now secure against all the known vulnerabilities that were highlighted by the public announcements of the Chaos Council in 2009.

Plantronics Savi 8200 Series DECT products have been tested against and passed the DECT Forum security certification requirements and consequently have been granted 'DECT Forum security' logo certification.

Plantronics products using the new enhanced version of DECT that includes these security improvements are marked on the base with the DECT Forum security logo.

Overview

Base and Headset Basics

Base Components

The base unit has the following components:

• 1 Power jack
• 2 Handset lifter jack
• 3 Telephone interface cable jack
• 4 USB port
• 5 Desk phone speaking volume
• 6 Desk phone configuration switch
• 7 Desk phone listening volume
• 8 Computer button
• 9 Mobile phone button
• 10 Desk phone button
• 11 Incoming call ringer
• 12 Bluetooth pairing button/LED
• 13 Subscription button/LED
• 14 Charging LED

Headset Components

The headset has the following components:

• 1 Volume wheel
• 2 Call button
• 3 Mute button
• 4 Headset LED
• 5 Power button
• 6 ANC (Active Noise Canceling)

Be safe: Please read the safety guide for important safety, charging, battery and regulatory information before using your new headset.

Accessories

The following accessories are included or available:

• 1 Electronic hookswitch cable (EHS cable): Electronically and automatically answers/ends a desk phone call. Enables remote call control with your headset.
• 2 HL10 lifter: Automatically lifts handset and returns it to the cradle. Enables remote call control with your headset.

Hook up system

Connect your headset system following the diagrams and instructions below.

Base Configuration Settings

Desk phone setup details

Choose a desk phone setup A, B, C, or D and connect cables.

A Desk phone with dedicated headset port

• Connect one end of the telephone interface cable to the back of the base.
• Connect the other end of the telephone interface cable into the dedicated headset port on the desk phone.

IMPORTANT: Cisco phones use configuration D on the side of the base. Most other phones use default configuration A.

NOTE: Use this setup if you are not using the HL10 lifter or EHS cable. In this configuration, press both the headset button on your desk phone and the call control button on the headset to answer or end calls.

B Desk phone (standard)

• Connect one end of the telephone interface cable to the back of the base.
• Disconnect the handset coil cord from the base of the desk phone and re-connect it to the telephone interface cable junction box.
• Finally, connect the remaining end of the telephone interface cable into the open handset port on the desk phone.

IMPORTANT: Cisco phones use configuration D on the side of the base. Most other phones use default configuration A.

NOTE: Use this setup if you are not using the HL10 lifter or EHS cable and your desk phone does not have a dedicated headset port. In this configuration, manually remove the handset on your desk phone and press the call control button on the headset to answer or end calls.

C Desk phone + EHS cable (sold separately)

IMPORTANT: Use configuration A on the side of the base, which works for most phones including Cisco phones.

D Desk phone + HL10 lifter (sold separately)

IMPORTANT: Cisco phones use configuration D on the side of the base. Most other phones use default configuration A.

Position Your Base

Proper placement of the base unit is crucial for optimal performance and to avoid interference.

• The minimum recommended separation between your desk phone and the base is 6 inches.
• The minimum recommended separation between the base and computer is 12 inches. Incorrect position can cause noise and interference problems.

Fit and charge

Customize Your Headset

Optimize the comfort and fit of your headset.

Adjust the Headband

1. To adjust the headband, lengthen or shorten the band until it fits comfortably. Position the earcups so that the foam cushions sit comfortably over the center of your ears.
2. Position the stabilizer T-bar above your ear, if applicable.

Adjust the Boom

For optimum audio, bend the boom so it is approximately two finger widths from the corner of your mouth.

NOTE: For true stereo listening when wearing the boom on the left, adjust the setting in Plantronics Hub (poly.com/software) by going to Settings > Ringtones and Volumes > Wearing preference for volume control.

Charge Your Headset

Place the headset in the charge cradle. The headset charging LED flashes green when charging the headset and turns solid green when the headset is fully charged. Charge for at least 20 minutes prior to the first use. A full charge takes 3 hours.

Talk Time

With a single full charge, the headset provides up to 13 hours of continual talk time in wideband mode.

Headset Battery Status

There are 3 ways to determine your headset battery status:

• Listen to the voice prompts after powering on the headset.
• Hover over the Plantronics Hub system tray icon.
• Press the base subscription button; the base Audio buttons light up (solid green is high battery, flashing green is medium, flashing yellow is low, flashing red is critical).

Pair your headset

To pair your base and mobile phone:

1. First, power on your headset. Press and hold the Bluetooth pairing button on the base for 4 seconds until the Bluetooth LED flashes red and blue.
2. Go to Bluetooth settings on your mobile phone and select "Poly Savi". Once successfully paired, the Bluetooth LED on the base turns solid blue.

NOTE: Your base and headset are automatically paired/subscribed.

Auto Connect Feature

Once you have paired and connected your mobile phone to the base, the base automatically connects to it when you are in range of your base.

To manually disconnect/connect your mobile phone from the base, press the base Bluetooth button.

You may customize this feature in Plantronics Hub Settings > Wireless > Auto Connect to Mobile Phone.

Load software

Plantronics Hub for Windows/Mac is an invaluable headset tool.

1. Download Plantronics Hub for Windows/Mac by visiting poly.com/software.
2. Using Plantronics Hub, manage your headset settings, including:
   • Call control for softphones
   • Change headset language
   • Update firmware
   • Turn features on/off

Plantronics Hub configurable settings

The basics

Headset Controls

• 1 Volume wheel: Toggle forward or backward to adjust volume.
• 2 Call button: Press to place, answer, or end a call.
• 3 Mute button: During a call, press to mute and unmute.
• 4 Headset LED: Flashes when in use.
• 5 Power button: Toggle on and off.
• 6 ANC (Active Noise Canceling): Toggle on and off.

Power on your headset

To turn on the headset, slide the Power button on the bottom of the earcup to reveal green.

Make, answer, end calls

On the top of the base, there are three Audio buttons: computer, mobile, and desk phone. These buttons allow you to switch to a different phone line/audio channel.

Make a call

1. Tap an Audio button [computer/mobile/desk phone] on the base.
2. Deskphone only: Manually remove the handset if you don't have an HL10 lifter or EHS cable. You should hear a dial tone.

   TIP: If you do not hear a dial tone, open the base side panel and adjust the middle switch (A-G). 'A' works for the majority of desk phones.

3. Dial from your softphone, mobile phone, or desk phone.

Answer/end a call

To answer or end a call, tap the Audio button [computer/mobile/desk phone] on the base or tap the headset Call button.

TIP: Headset call control for the computer requires Plantronics software and softphone compatibility. See "Load software."

Answer a second call

1. While on a call, press the headset Call button for 2 seconds to answer the second call. This will place the first call on hold.
2. To switch between the calls, press the headset Call button for 2 seconds.

Reject a Mobile Call

To reject an incoming call, hold the base mobile button down for 3 seconds.

Change your default phone line

With the system idle, change your default phone line/audio channel by pressing and holding for 4 seconds the desired base Audio button until it flashes green 4 times. This setting is customizable in Plantronics Hub.

Get a dial tone

To open an audio channel or get a dial tone, press the headset Call button for 1 second while the system is idle. The default base Audio button turns green.

Adjust volume

• Headset volume: Toggle the volume wheel repeatedly forward or backward to adjust volume.
• Desk phone volume: When your voice is too quiet/loud during a desk phone call, adjust the microphone volume on the side of the base (behind the access panel). If the caller's voice is too loud/quiet, adjust the base volume dial.
• Base ringtone volume: Adjust the base ringtone volume on the left side of the base. This ringtone alerts you if you are not wearing your headset and a call comes in. There are 4 base ringer settings: off, low, medium, and high.

Mute

To mute your headset during a call, press the headset Mute button. When mute is active, the base button is red. To unmute, press the headset Call button or the active base Audio button.

Transfer mobile audio

When you answer a call, the audio stays with that device. To transfer audio:

1. To transfer a mobile call from your headset to your mobile phone, press the base mobile phone button for 3 seconds. The green LED turns off.
2. To transfer a mobile call from your mobile phone to your headset, press the base mobile phone button once. The green LED turns on.

Audio streaming

To stream audio from your computer or mobile device, first press the computer or mobile base Audio button and then play the audio. When streaming audio, the base Bluetooth button is purple.

ANC

Active Noise Canceling (ANC) reduces external noise and enhances your music and sound quality. Your headset ships with ANC on. To turn ANC off, slide the switch away from "ANC."

Optimize audio quality

There are 3 audio modes: wideband stereo (default), wideband (high quality telephony), and multimedia (high quality listening). To optimize your audio quality, with the system idle, press the headset Mute button for 4 seconds. The base cycles through the modes with each press. The base blinks yellow for wideband stereo, green for wideband, and red for multimedia mode.

Limit office noise

You can limit the amount of nearby conversation transmitted during calls. Open Plantronics Hub, go to Settings > General > Close Conversation Limiting. Changes take effect with the next call. The default is Standard mode, optimized for most environments.

Mini conference call

Simultaneously hold the base buttons of any two of the three base buttons until the LEDs become solid green to combine the audio of any two devices and create a mini conference call.

Set up a conference call

You can set up a conference call with up to 3 additional headsets.

Join Savi headsets automatically

1. While on a call, place the guest headset into the primary user's charge cradle. The base subscription LED flashes green.
2. The primary user will hear a request "Conference requested." To accept, press the primary user's headset Call button. The base subscription LED turns solid yellow to indicate conference call mode. View conference call status by going to Plantronics Hub > About > Connections > Conferenced headsets.

Join Savi headsets manually

1. While on a call, press the base subscription button. The base subscription LED flashes yellow and green.
2. Hold the guest headset's Volume up until the headset LED turns on.
3. The primary user will hear a request "Conference requested." To accept, press the primary user's headset Call button. The base subscription LED turns solid yellow to indicate conference call mode. View conference call status by going to Plantronics Hub > About > Connections > Conferenced headsets.

Exit a conference call

Guest headsets can remain as guests through multiple calls. To remove a guest headset, either press the guest headset's Call button or dock the primary user's headset in the charge cradle.

Change voice prompt language

1. To change the voice prompt language on your headset, directly connect your headset to your computer via a USB/USB-C cable (do not dock it in the base cradle).
2. Open Plantronics Hub and go to Settings > Language. You can choose from: Cantonese, Danish, English (UK, US), French, German, Indonesian, Italian, Japanese, Korean, Mandarin, Norwegian, Russian, Spanish, Swedish, and Thai.

More Features

Base Subscription Button

The headset and base that came in the box are subscribed (connected) to each other. If you wish to use a new headset or need to restore subscription, the units can be subscribed to each other by the following methods. The subscription button is below the Bluetooth button on the front of the base.

Set the Range

Changing the range can help with desk phone/PC audio quality, improve user density, or restrict range of users. You can change the range using the subscription button on the base. With the system idle, press the subscription and desk phone buttons for 3 seconds. With each 3-second press, the desk phone button will cycle through ranges: green for high range, yellow for medium, and red for low.

You can also adjust the range setting in Plantronics Hub > Settings > Wireless > Range.

Automatic secure subscription

With your system idle, docking a new headset automatically subscribes it to the base, making it the primary headset. The base subscription LED blinks green/red during subscription mode and remains green when the new subscription is established.

Manual secure subscription

With your system idle and your headset docked, double-press the subscription button on the base. The subscription light will flash red and green. When the subscription light on the base becomes solid green, the headset and base are subscribed to one another.

Manual over-the-air subscription

1. With your system idle and your headset undocked, double-press the subscription button on the base. The subscription light will flash green and red.
2. Put your headset in subscription mode by holding Volume up for 4 seconds. Upon release, you hear "pairing" and the headset LED flashes red/green. When the subscription light on the base remains solid green, the headset and base are subscribed to one another; you hear "pairing successful. Base connected."

NOTE: If the base subscription LED goes solid red, after flashing red/green, the subscription attempt has failed and should be repeated.

End Subscription

If the base is in subscription mode and you want to stop the base from searching for a headset, press the subscription button again. The subscription light will be solid red for four seconds and then go to its previous state.

Disabling Over-the-Air Subscription

The Savi system ships with the over-the-air headset subscription enabled. In a multi-shift environment, you may want to disable this mode of subscription.

To disable over-the-air subscription, while your system is idle, hold the subscription button and the base computer button down simultaneously until the base computer button LED flashes (green for enabled, red for disabled). You can also adjust the over-the-air subscription setting in Plantronics Hub > Settings > Wireless.

Troubleshooting

Headset

I can't hear a dial tone in the headset.

• Make sure your headset is charged.
• Make sure your headset is subscribed to the base. See "Subscribe headset to base."
• Adjust the configuration switch (A-G) on the side of the base until a dial tone is heard. The default 'A' works for most phones. ATTENTION: Use configuration D for Cisco phones. Cisco phones connected with EHS cable use configuration A.
• Make sure your desk phone is connected correctly to your base. See "Desk phone setup details."
• If your base is connected to your desk phone's dedicated headset port, press the desk phone's headset button to hear a dial tone.
• If your base is connected to your desk phone's dedicated headset port, press the desk phone's headset button and the base's desk phone button to hear a dial tone.
• If your base is connected to your handset port, manually remove the handset to hear a dial tone (if you do not have an EHS cable or HL10 lifter).
• Make sure your HL10 lifter is lifting the handset high enough to operate the hookswitch; set to a higher setting if necessary.
• Adjust the headset's listening volume. See "Adjust volume."
• If the volume is still too low, adjust the desk phone listening volume on the base. See "Adjust volume."

I hear static.

• Make sure there is at least 12 inches between your base and your computer, and 6 inches between your base and your telephone. If adjusting the distance doesn't help, your headset is going out of range; move closer to the base. See "Position Your Base."

The sound is distorted.

• Lower the desk phone speaking volume and/or desk phone listening volume on the base. For most telephones, the correct setting is position 2. See "Adjust volume."
• If your desk phone has a volume control, lower it until the distortion disappears.
• If the distortion is still present, adjust the headset volume control to lower the headset speaker volume. See "Adjust volume."
• Make sure there is 12 inches between your base and your computer, and 6 inches between your base and your telephone. See "Position Your Base."

I hear echo in the headset.

• Lower the desk phone speaking volume and/or desk phone listening volume on the base. For most telephones, the correct setting is position 2. See "Adjust volume."
• If the audio level is too low in this position, increase the headset volume. See "Adjust volume."
• If your speaking volume is too low for your listener in this position, adjust the position of the headset to make sure the microphone is as close as possible to your mouth.

Desk Phone

People I talk to can hear a buzz in the background.

• Move the base further away from your phone. See "Position Your Base."
• If the base power supply is plugged into a power strip, plug it into the wall directly.

The handset lifter is installed but does not lift the handset.

Be sure the handset lifter power cord is firmly pushed into the handset lifter jack on the base.

When I use an EHS cable with a Poly VVX phone and I answer a call with my headset, the call fails.

This is a known issue. Press one of the base audio buttons (computer/mobile/desk phone) to answer the incoming call.

Mobile

Pairing problems

• Ensure the Bluetooth LED on the base flashes red and blue by pressing the Bluetooth button for four seconds.
• Ensure the Bluetooth mobile phone is in search mode.
• When an active Bluetooth connection has been made, the base Bluetooth LED is solid blue.

Why doesn't the base automatically reconnect with my mobile phone?

• Ensure Plantronics Hub software has been installed.
• Adjust the "Auto-connect to mobile phone" setting in Plantronics Hub > Settings > Wireless. Make sure that "Never" is not selected.

Softphone

When I use an EHS cable with a Poly VVX phone and I answer a call with my headset, the call fails.

This is a known issue. Press one of the base audio buttons (computer/mobile/desk phone) to answer the incoming call.

When I dial from my softphone application, nothing happens.

• Ensure your headset is charged.
• Ensure your headset is subscribed to the base. See "Subscribing a Headset."
• Ensure that the Plantronics software is installed. To download, visit poly.com/software.
• Ensure that you are using a compatible softphone application. For a list of compatible softphones, visit poly.com/software.
• If the Plantronics software is not installed and you do not have a compatible softphone, you must first press the base computer call button and then use the softphone interface to place/answer/end calls.
• Ensure that the headset is the default sound device by going to your Sound Control Panel (Windows) or your Sound System Preferences (Mac).
• Restart your computer.

Speaking and/or listening volume is too low or too high.

• Adjust headset listening volume with the volume button.
• Adjust listening/speaking volumes in the computer's sound control panel/system preferences.
• Adjust listening/speaking volumes in the softphone application.

The sound is distorted or I hear an echo in the headset.

• Reduce speaking and/or listening volume on the computer using your softphone application.
• Point microphone towards your chin.
• If the distortion is still present, lower the volume on the headset.

I can no longer hear any audio through my PC Speakers.

• For Windows XP systems: Go to Start > Control Panel > Sounds and Audio Devices > Audio > Sound Playback and change the default setting from your Savi headset to your PC speakers. Click "OK" to confirm your change.
• For Windows Vista and Windows 7 systems: Go to Start > Control Panel > Sounds > Playback and change the default setting from your Savi headset to your PC speakers. Click "OK" to confirm your change.
• For Mac OS X: Choose Apple menu > System Preferences and click Sound. Click Output, and then select "Internal Speakers" or your speaker choice.

No audio connection to PC.

• Unplug USB and power cables from the base. Reconnect the power cable first. Wait for the power LED to illuminate, then reconnect the USB cable.
• Quit and then re-start your PC audio or softphone application.

Appendix

System Requirements

Computer

• Supported Operating Systems: Windows® 7, Windows® 8, 8.1 and Windows 10; Mac OS X El Capitan, Mac OS X Sierra, Mac OS X High Serra, Mac OS X 10.11 and Mac OS X 10.13, Mac OS X Mojave.
• Processor: 400 MHz Pentium® processor or equivalent (Minimum); 1 GHz Pentium processor or equivalent (Recommended).
• RAM: 96 MB (Minimum); 256 MB (Recommended).
• Hard Disk: 280 MB (Minimum); 500 MB or more (Recommended).

Display

• At least 800 x 600, 256 colors.
• 1024 x 768 high color, 32-bit (Recommended).

Browser

• Internet Explorer® V10 or better must be on the user's system (Required).
• Google Chrome™.

Support

NEED MORE HELP? Visit poly.com/support

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