Kyocera Cloud Print and Scan Startup Guide

Register users

1. When the administrator registers your account, you will receive the following email. Open the email and click Activate now.
2. Enter a new password screen appears. Enter new password and click Save.
3. The following message appears: Review the End User License Agreement and click OK.
4. The Log in screen will open. Bookmark this page. Then, enter your User name and the Password you just created, and click Login.

Password requirements: (Between 8 - 64 characters): Required Password used for login. It must contain at least one uppercase letter, lowercase letter, number, and symbol.

User registration is complete.

Execute printing

To print, you need to install a Desktop application. After installing the Desktop application, you can print from Kyocera Cloud Print and Scan. Read the following steps.

Note: You can also upload and print .pdf, .jpg, .jpeg, .tiff, and .tif files directly from your browser. For detailed instructions, see 4 Jobs > File upload in the User Guide.

Download the Desktop application

1. Log in to the Customer portal and click the Applications tab >for Windows to download the Desktop application.
2. In your browser, when the download of cloudprintscan_xxxx.exe (xxxx is the version information) is finished, you can begin the installation. Proceed to the next section for Install and setup.

Install and setup

1. Click the downloaded cloudprintscan_xxxx.exe to start the installer.
2. If the following dialog box appears, click Yes to continue the installation.
3. The following dialog appears. Click Install and follow the on-screen instructions to install.
4. When the installation is complete, the following dialog box is displayed. Click Close.

The following Proxy settings screen appears. After setting, connect again.

When the Desktop application settings screen appears, enter your Organization name and click OK.

The Organization name can be found in the following place on the Customer portal.

If the connection fails in a proxy environment, click Proxy settings to configure the proxy settings.

If you see the following login screen, the Desktop application installation is complete. Enter the User name and Password that were set at the time of user registration.

Print

Once the installation is complete, try printing a file.

Operations on the client PC

1. Here, we use Microsoft® Office Word®. Open Test.docx saved on the PC. Select the Kyocera Cloud Print and Scan from the Printer list on the Print settings screen and click Print.
2. Enter your User name and Password on the login screen and click OK.

If the login screen is not displayed, click the desktop application icon from the Windows taskbar to start it.

Confirm that the target print data is displayed in the print data list. If print data does not appear in the list, click Refresh to refresh the information.

This completes the spooling of the print data.

Operation with MFP

Note: The following procedure applies when application installed on the MFP (HyPAS) is an Extended Authentication Application. For Non-extended authentication application, steps 1 and 2 below are reversed.

1. On the login screen of the Kyocera Cloud Print and Scan application of the MFP, enter your User name and Password, then tap Login.
2. If the initial screen of the MFP is HOME, tap Cloud Print and Scan to open the Kyocera Cloud Print and Scan application screen.
3. Select the Kyocera Cloud Print and Scan from the menu.
4. The spooled print data is displayed. Tap it. Turn on the checkbox [check mark] of the target print data and tap the printer icon.
5. The print settings screen appears. Specify any settings and tap Print to execute printing.
6. Confirm that the printed material is output and the following Completed dialog is displayed.

This completes the printing.

Note: For Login by PIN code/ID card, refer to Set options.

Execute scanning

This section explains how to scan documents and save the scanned images to your PC.

Operation with MFP

Note: The following procedure applies when the application installed on the MFP (HyPAS) is an Extended Authentication Application. For Non-extended authentication application, steps 1 and 2 below are reversed.

1. On the login screen of the Kyocera Cloud Print and Scan application of the MFP, enter your User name and Password, then tap Login.
2. If the initial screen of the MFP is HOME, tap Cloud Print and Scan to open the Kyocera Cloud Print and Scan application screen.
3. Select the Kyocera Cloud Print and Scan from the menu.
4. Tap Store File.
5. Set the original documents on the MFP and perform arbitrary scan settings. Tap Scan to send the scanned images to Kyocera Cloud Print and Scan server.
6. If following Completed. dialog appears, the scanned image is sent successfully.

Operation with browser

1. Next, access the Customer portal from your browser, enter your User name and Password, and Log in.
2. Select the Scanned documents tab and verify that there are scanned images.
3. Then select the checkbox [check mark] for the scanned documents and click Download to download the scan.

This completes the process of saving scanned image files to your PC.

Authenticate using PIN

Upon registering your user account, you will receive an email notification with a PIN code to log in to the MFP. Even if you cannot check your email, you can find your PIN by logging in to the Customer portal through your web browser. If you can confirm the PIN code by email, step1~4 is not necessary. Go to step 5.

The procedure to confirm the PIN code is as follows.

1. In the Customer portal, enter your User name and Password to Log in.
2. Click the user icon in the upper right and select a User profile from the pull-down menu.
3. Select the Credentials tab.
4. Check the PIN on PIN authentication.

Note: You cannot change your PIN code for 10 minutes after you create it.

On the MFP login screen, manually enter the PIN using the numeric keypad, select Log in to login. (You can also select a Password/PIN and enter it using the software keyboard.)

Authenticate using ID card

ID cards can be used on MFP that support ID card readers. To use an ID card, you need to use an ID card reader to register the ID card to the MFP. The procedure to register the ID card is as follows.

1. Go to the MFP where Kyocera Cloud Print and Scan is installed. Confirm that the login screen is displayed, and hold the ID card over the ID card reader of the MFP. A message appears indicating that the ID card is not registered. Select Yes to register the ID card.
2. The ID card registration screen appears. Enter your PIN or User name and Password and select Register. (The following is an example of entering a PIN. The Username and Password are the same as those for the login in the Customer portal from the browser.)
3. When the registration is completed, the following message appears. Tap the [close icon] button to return to the login screen.

The information of the registered ID card is displayed in the Credentials tab of the User profile by logging in to the Customer portal from a browser.

Use external storage

Available third-party storage services are displayed on the User profile. If your administrator has not authorized the service, it will not appear in the Link a storage account area.

1. In the Customer portal, enter your User name and Password to Log in.
2. Click the user icon in the upper right and select a user profile from the pull-down menu.
3. Select the Storage tab.
4. Under Link a storage account, select the Link of either the Google Drive, Box, OneDrive, or SharePoint Online. (You must obtain an account in advance.)
5. Add accounts for each cloud storage. (Here is an example for Google Drive. Click Continue.)
6. When Unlink is displayed, the external storage registration process is complete.

Note: For Google Drive only, click Manage folders and files to select the folders and files you want to use beforehand.

Print using various settings with the dedicated driver for Kyocera MFP (KX Driver)

This is the setup procedure to integrate with the Kyocera MFP driver (KX Driver) installed in the user's PC. If you have not yet installed the KX Driver, install the KX Driver first.

1. On your Windows PC, go to Start > Settings [settings icon] > Devices > Printers and Scanners.
2. Select the KX Driver of the MFP you want to use, and then select Manage.
3. Select Printer properties from the Manage your device list. The Printer Driver Properties window appears.
4. Select the Ports tab.
5. Select KcoPort from the list of ports displayed and click Apply.
6. Select the Device Settings tab. Check the display of the button in the lower left of the Preview image. If it is PCL XL, click OK to close the Properties window. This completes the KX Driver integration. If it is not PCL XL, proceed to the next step.
7. If it is not PCL XL, click the PDL button.
8. The Page Description Languages window opens. Select PCL XL and click OK. Then click OK in the Properties window to close it. This completes the KX Driver integration.

Print all accumulated print jobs in a batch by simply logging in to a MFP

1. Access the Customer portal from your browser, enter your User name and Password, and Log in.
2. Click the user icon in the upper right and select the User profile from the pull-down menu.
3. Select the Advanced tab.
4. Select Enable contact-free printing and click Save to enable batch printing of multiple print jobs.

Note: You can print up to 20 documents at once.