SHARP Teams Connector Guide
About This Guide
This guide explains the functions of "Teams Connector," enabling users to upload scanned data and print files using a Microsoft 365 account to link "Microsoft Teams" with a multifunction machine.
Please note
- This guide assumes users have a working knowledge of their computer and web browser.
- Refer to your operating system or web browser guide for specific information.
- For comments or concerns, please contact your dealer or nearest authorized service representative.
- The product has undergone strict quality control. Contact your dealer or authorized service representative if a defect is discovered.
- SHARP is not liable for failures or damages resulting from product use, incorrect operation, or other issues, except as provided by law.
Warning
- Reproduction, adaptation, or translation of this guide without prior written permission is prohibited, except as allowed under copyright laws.
- All information is subject to change without notice.
Illustrations, Operation Panel, Touch Panel, and Web Page Setup Screen
Peripheral devices are generally optional, though some models include them as standard. Explanations may assume the installation of devices other than those listed. Usability may vary based on content, model, and installed peripherals. Refer to the User's Manual for details.
Display screens, messages, and key names may differ from the actual machine due to product improvements. Information assumes a full-color multifunction machine; some content may not apply to monochrome machines.
Microsoft®, Windows®, Microsoft 365®, Internet Explorer®, Active Directory, Teams, and Excel are registered trademarks or trademarks of Microsoft Corporation.
Cautions when using the Teams Connector function
- Print results using the Teams Connector function may not match the quality of other print methods (e.g., printer driver). Some files may cause incorrect printing or prevent printing.
- Teams Connector functions may not be available in certain countries, regions, or network environments. Processing may require longer times or be interrupted in some network environments.
- SHARP does not guarantee the continuity or connection stability of the Teams Connector function. SHARP bears no responsibility for damages or losses suffered by the customer due to these issues, except as provided by law.
Before Using Teams Connector
Before using Teams Connector, the application must be installed on the multifunction machine. For installation details, contact your dealer or nearest authorized service representative.
Basic Requirements and System Requirements for Teams Connector
| Item | Required | Description |
|---|---|---|
| Multifunction machine | Sharp OSA (BP-AM10) | |
| Port Control | The following ports are enabled: Server Port: Sharp OSA (Extended Platform): HTTP, Client Port: HTTPS | |
| Direct Print Expansion Kit | Required | Required when printing xlsx, docx, and pptx files. |
| Other Network Settings | Change settings such as IP Address, Subnet Mask, Default Gateway, DNS server, and Proxy Server as necessary. |
Initial Value Settings on Teams Connector
Configure settings by selecting Teams Connector from [System Settings] → [Sharp OSA Settings] → [Embedded Application Settings] under "Setting (Administrator)".
| Item | Description |
|---|---|
| File Name | Sets the initial value of the scan data File Name to store. |
| Include Date in File Name | Sets whether the date and time is included with the File Name. |
Import or Export the Initial Value File
This section explains how to export initial values from one Teams Connector to use on another, or import an exported file containing initial value settings.
Select Teams Connector from [System Settings] → [Sharp OSA Settings] → [Embedded Application Settings] under "Setting (Administrator)". Import the initial value file to register the following items in the detailed settings of the Teams Connector.
| Item | Description |
|---|---|
| Scan settings | |
| File Name | Specify the initial value for the scan data File Name to store. |
| Include Date in File Name | Sets whether the date and time is included with the File Name. |
| Colour Mode | Specify the color mode. |
| Resolution | Specify the resolution. |
| File Format | Set the file format of the data to be saved. |
| Original | Specify the originals. |
| Exposure | Specify the density of the image. |
| Job Build | Set the use of Job Build. |
| Blank Page Skip | Set the use of Blank Page Skip. |
Print Settings
| Item | Description |
|---|---|
| Paper Size | Set the print size. |
| 2-Sided Print | Specify 2-sided printing. |
| N-Up Printing | Specify N-Up Printing. |
| Sort/Group | Sorting and groups for output can be set. |
| Staple Sort* | Specify staple sorting. |
| Punch* | Specify punching. |
| B/W Print | Prints the file in black and white. |
| Fit To Page | Print with the file expanded to the full paper size. |
* Installation of an inner finisher, a finisher or a saddle finisher is required to use "Staple Sort". Installation of a punch module in addition to an inner finisher, a finisher or a saddle finisher is required to use "Punch".
Perform Initial Operation by Administrator
When using Teams Connector for the first time, administrator permissions are required for "Operation for permissions" and "Operation for permissions on behalf of general user" by the Microsoft 365 administrator (tenant administrator). Once performed, general users can use Teams Connector without further acceptance operations.
- Tap the [Teams Connector] key on the Home screen. If the icon is not visible, register it in the machine's System Settings.
- Sign in with your Microsoft 365 tenant administrator ID and password. A "Permissions requested" screen will appear.
- Select [Consent on behalf of your organization] and then [Accept]. If [Consent on behalf of your organization] is not selected, general users cannot use Teams Connector. In such cases, access the Azure portal site with a web browser, open the "Azure AD" page, then the "Enterprise applications" page, and delete "Teams Connector (Sharp)" from the Enterprise applications list. Perform the initial operation of Teams Connector again after deleting.
Using Teams Connector
This section details how to upload scanned data and print files using the Teams Connector.
- Tap the [Teams Connector] key on the Home screen. If the icon is not found, register it in the Home Screen Settings of the machine's System Settings.
- When the Microsoft Teams login screen is displayed, enter the Microsoft 365 ID and password used for login, and tap the [OK] key.
- To scan and upload data: Tap the [Scan a document] tab. The screen displays fields for File Name, Folder Name, Duplex Setup, Image Orientation, User, and various settings (e.g., 200x200 resolution, PDF format). A preview option is available.
- To print a file: Tap the [Print] tab to switch to the print screen. The screen displays fields for File Name, Folder Name, Duplex Setup, Image Orientation, User, and various settings. A preview option is available.
- When you are done and wish to log out, tap the [logout icon] and then tap [Switch Accounts]. This returns you to the login screen.
Print Data
Select the files you wish to print. Up to 10 files can be printed simultaneously, and up to 16 print jobs can be reserved.
- In the screen displayed after login, tap the [Print] tab and select the team or channel that contains the file you wish to print. The files within the selected team or channel are displayed.
- Tap the files you wish to print. If the file is contained within a folder, select the folder first. Print settings can be changed from the menu on the right side of the screen.
- Tap the [Start] key. The selected file(s) will be printed.
Print Settings
To print a single file, you can change the following settings. When multiple files are selected, only the number of copies can be changed; other settings use initial values.
| Item | Initial Values | Description |
|---|---|---|
| No. of copies | 1 | 1 to 9999 copies can be set. |
| Paper Size | Auto | Set the print size. |
| 2-Sided Print | Off | Specify 2-sided printing. |
| N-Up Printing | Off | Specify N-Up Printing. |
| Staple Sort* | Off | Specify staple sorting. |
| Sort/Group | Sort | Sorting and groups for output can be set. |
| Punch* | Off | Specify punching. |
| Print What* | Selected Sheet | Only displayed when printing an Excel file. Select whether to print one sheet within a workbook or the entire workbook. |
| Fit To Page | On | Print with the file expanded to the full paper size. |
| B/W Print | Off | Prints the file in black and white. |
* Installation of an inner finisher, a finisher or a saddle finisher is required to use "Staple Sort". Installation of a punch module in addition to an inner finisher, a finisher or a saddle finisher is required to use "Punch". Depending on the model, the Direct Print Expansion Kit may be required to use "Print What".
A screenshot shows the print settings screen with options like Paper Size, 2-Sided Print, N-Up Printing, Staple Sort, Sort/Group, Punch, Print What, Fit To Page, B/W Print, and a [settings icon] to view all print settings.
Scan/Upload Data
Upload scanned data to Microsoft Teams. Select the folder where you want to store the file. Scanned data can be up to the size set in System Settings ("Maximum Size of Data Attachments") or up to 9999 sheets (pages) per file.
- Set the original in the machine. For the procedure, see the manual of the machine.
- Tap the Folder Name. The team or channel registered in Microsoft Teams is displayed. A screenshot shows the interface with fields like File Name, Folder Name, Duplex Setup, Image Orientation, User, and preview options.
- Select the team, channel, and folder that you wish to save. Tap the desired team, channel, and folder, then tap the [OK] key. This returns you to the screen in step 2, displaying the selected folder name.
- Tap the [Start] key. The selected file will be scanned.
Scan Settings
Base Screen
| Item | Description |
|---|---|
| File Name | Sets the file name. Initially, displays the "File Name" set in the detailed settings of Teams Connector. Displays the scanned date and time in the File Name entry box when the "Include Date in File Name" is enabled. |
| Folder Name | Sets the folder to store a file. |
| Duplex Setup | Performs the settings for a 2-sided scanning. |
| Image Orientation | Sets the orientation of the image. |
Scan Setting Screen
When scanning, the following settings can be configured:
| Item | Initial Values | Description |
|---|---|---|
| Colour Mode | Auto | Specify the color mode. |
| Resolution | 200 dpi | Specify the resolution. |
| File Format | Set the file format of the data to be saved. | |
| Original | Auto | Specify the originals. |
| Exposure | Auto | Specify the density of the image. |
| Job Build | Off | Set the use of Job Build. |
| Blank Page Skip | Off | Set the use of Blank Page Skip. |
| Preview | - | A preview of the scanned data is displayed before the originals are scanned. |
A screenshot shows the scan settings screen with options like File Name, Folder Name, Duplex Setup, Image Orientation, User, and preview options. A [settings icon] allows viewing all available scan settings.
Apply Current Value as Default / Return to Factory Default
After changing each setting, tap [Apply the current value as the default value] to set the current value as the default when logging in. Tap [Return default value to factory default] to reset all settings to their factory defaults. Administrator password may be required if a password entry screen is displayed.
