SHARP Web Page Settings Guide

WEB PAGE

Web page features

A web server is embedded in the machine, allowing access via a network to configure various machine settings from your computer. This eliminates the need to be physically at the machine. You can easily enter user names and other text, and configure advanced settings not available on the machine itself. For detailed information, see the User's Manual.

Accessing the web page

This section explains how to access the machine's web page.

Supported web browsers:

• Internet Explorer: 10 or higher (Windows®)
• Firefox (Windows®), Safari (Mac OS®), Chrome (Windows®): Latest version or immediately previous major release

Accessing the web page steps:

1. Open your web browser on your computer.
2. Enter the machine's IP address in the web browser's address bar.
   • Ask the machine's administrator for the IP address.
   • You can check the machine's IP address on the machine itself (see "How to check the IP address of the machine" on page 4).
3. Entering a password:
   • If an item requires administrator rights, a password entry screen will appear. Select a user with administrator rights and enter their password.
   • If user authentication is not enabled, you can log in as "Administrator" using the administrator password.
   • After logging in with administrator rights, subsequent administrator-protected items will not require a password until you log out.

How to check the IP address of the machine

1. Tap the [Settings] key.
2. Tap [Status] → [Network Status] from the menu.
3. Scroll down and check the "IPv4 Address" in the IPv4 Settings of TCP/IP.
4. Start the Web browser on your PC and enter the machine's IP address.

WEB PAGE SETTINGS

This chapter explains how to set typical items in the web page settings. Refer to the User's Manual for items not covered here.

Overview of web page

After successfully accessing the machine's web server, the web page appears in your browser. Tabs at the top display setting items. Clicking a tab shows setting items on the left. Clicking an item displays its setting screen on the right. Click the [Logout] button when finished.

Web page interface elements:

• (1) Menu tab: Displays the first level of the setting menu. Clicking it shows setting items. Some settings, like System Settings, may not appear directly but reveal further buttons.
• (2) Setting menu: Lists settable items in a tree structure. Requires administrator password for protected items.
• (3) Custom links: Allows registration of custom links in the setting menu.
• (4) Language: Sets the language displayed on the web page.
• (5) Operation Manual Download: Links to the operation manual download page.
• (6) Sitemap: Displays a sitemap of the website.
• (7) Search: Allows searching for setting items and information.
• (8) [Login/Logout] button: For logging in or out of the web page.
• (9) Shortcut icon: Used to register a page on a shortcut tab.
• (10) Setting area: Displays the setting screen for the selected item.

Menu tab

The document filing function requires a hard disk. Fax and Internet fax functions may not be available on all models.

How to configure web page settings

This section uses "Home Screen Settings" as an example to explain basic web page configuration, such as changing the home screen background image.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Home Screen Settings" screen:
   • Click the [System Settings] tab.
   • Click the [Home Screen Settings] button.
   • Log in to the machine's web page by selecting a login name and entering the password. Click [Login] when done.

   Upon successful login, Home Screen Settings items will appear in the menu.

3. Click [Background Image] in the setting menu and set the background image:
   • Click [Background Image] in the setting menu.
   • Click the [Change] button in "Background Image" to open the "Home Screen Registration" screen.
4. Select "Use Custom Image" and click the [Browse] button to select the desired image. The file selection screen will appear.
5. Ensure the "Select File" path is correct and click the [Submit] button.
6. If you need to configure other items, use the setting menu or menu tab. Avoid using browser "Forward" or "Back" functions as settings may not be saved.
7. When finished, click the [Logout] button and exit the web browser. A message may appear on the touch panel upon exiting; read and close it.

Energy Save

This section explains how to set the Preheat Mode and Auto Power Shut-Off transmission times.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Eco Setting" screen:
   • Click the [System Settings] tab.
   • Click the [Energy Save] button.
   • Click [Eco Setting].
3. Set the transition times for Preheat Mode and Auto Power Shut-Off:
   • Enter the desired time in the "Preheat Mode Setting" text box.
   • For "Auto Power Shut-Off Timer", select [Earliest] for the shortest transition time, or enter a specific time.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Security Settings

This section details changing the administrator password and network security settings.

Changing Administrator Password

Periodically changing the administrator password prevents it from becoming decipherable or disclosed, thus preventing unauthorized use.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Password Change" setting screen:
   • Click the [System Settings] tab.
   • Click the [Security Settings] button.
   • Click [Password Change].
3. Change the administrator password:
   • Select the "Change Password" checkbox in "Administrator Password".
   • Enter the new password in the "Password" text box.
   • Reenter the password in the "Password (confirmation)" text box.

   Note: Remember the new password.

4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Port Control

This section explains how to set Server Port and Client Port settings to enhance security. Changing port numbers can prevent unauthorized access by users unaware of the new numbers.

Caution: Port Control should only be performed by network-knowledgeable administrators. Incorrect changes can prevent machine connection.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Port Control" setting screen:
   • Click the [System Settings] tab.
   • Click the [Security Settings] button.
   • Click [Port Control].
3. Configure Server Port and Client Port settings:
   • To enable/disable a port, select "Enable" or "Disable".
   • To change a port number, enter the new number in the text box.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Category Setting

A "Category" can be assigned to addresses for easier filtering and sorting. Any name can be used for a category.

• Diagram: Illustrates Group A (Category 1) with addresses like AAA AAA, BBB BBB, etc., and Group B (Category 2) with EEE EEE, FFF FFF, etc., leading to an "Address" field.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Category Setting" screen:
   • Click the [Address Book] tab.
   • Click the [Category Setting] tab.
3. Configure the Category Setting by entering new category names in the "Category" text box.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

After setting category names, register them in "Address Registration" within the Address Book.

Document Operations

The machine's Web page displays files stored in Document Filing in list or thumbnail format. Thumbnail format allows visual checking of files.

• The document filing function requires a hard disk.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Select File" screen of "Document Operations":
   • Click the [Document Operations] tab.
   • Click the desired folder ([Main Folder], [Quick File Folder], or [Custom Folder]).
3. Change the "Display Style" to "Thumbnail".

Files saved by Document Filing are shown as thumbnails.

User Control

User Control allows registration and management of users, preventing incorrect use by limiting pages and functions. Unregistered users can be prohibited from using the machine or specific functions.

• Example: Information stored in User Name Registration:
  • User A: Name: AAA, Index: Group A, Pages Limit: "Limited", Authority: User, Favorite Operation: Group a
  • User B: Name: BBB, Index: Group B, Pages Limit: "Limited", Authority: User, Favorite Operation: Group a
  • User C: Name: CCC, Index: Group A, Pages Limit: "Unlimited", Authority: Administrator, Favorite Operation: Group b
  • User D: Name: None (Users not registered)
• Custom Index: Shows Group A and Group B.
• Using the machine: Diagrams illustrate how different user groups (A, B, C, D) can use machine functions based on their permissions and page limits.
• Favorite Operation Group: Shows Group a and Group b, indicating how machines operate based on screen displays and default settings for each group.

Custom Index

Custom indexes can be set for registered users, allowing for easier user identification by assigning distinctive names.

• How to filter custom indexes: Visuals show the process of filtering users by index.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Custom Index" setting screen:
   • Click the [User Control] tab.
   • Click [Custom Index].
3. Configure the Custom Index by entering new names in the "Custom Index" text box.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Organization /Group List

Users can be registered in organizations/groups to share contact and group information. Page usage and functions used by each group can be tracked. Multiple organizations/groups can be set for a user.

• Diagrams: Illustrate "New employee group", "Design group", "Sales group", and "Accounting group" with associated users (A-I) and show information sharing within each group.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Organization /Group List" setting screen:
   • Click the [User Control] tab.
   • Click [Organization /Group List].
3. Configure the Organization /Group List settings by entering new names in the "Organization /Group List" text box.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Page Limit Group List

A Page Limit Group List can restrict the number of sheets users in a group can use for copies, print jobs, scans, or faxes. Users can also be prohibited from certain functions.

• Color copy and print settings are available on full-color machines.
• Document filing requires a hard disk. Fax and Internet fax may not be available on all models.
• Page Limit Group List A example: Details limits for Copy, Printer, Document Filing Print, List Prints, Scanner, and Fax Send.
• Usage examples: Up to 10,000 pages for copying, unlimited black & white printing, no color printing, unlimited Document Filing/List Print, no Scanner/fax transmission, up to 50,000 pages for scan save.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Pages Limit Group" setting screen:
   • Click the [User Control] tab.
   • Click [Pages Limit Group].
3. Configure the Pages Limit Group settings:
   • Click the [Add] button to add a new group or select an existing one to edit.
   • Enter a "Group Name".
   • Select "Unlimited", "Prohibited", or "Limited" for functions. If "Limited", enter the page limit.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Authority Group List

Authority Group List restricts functions and settings for specific user groups, preventing incorrect operations and ensuring safe machine use.

• Color copy/print settings are for full-color machines. Document filing requires a hard disk.
• Main authority types (Default Group List):
  • Admin (A): All functions and machine settings can be used.
  • System Administrator Authority (B): Copy, printer, and other functions restricted, but machine settings configurable.
  • User (C): Copy, print, and other functions usable, but machine settings not configurable.
  • Guest (D): Only certain functions usable.
  • Authority Color Prohibited Authority (E): Color functions cannot be used.
  • Scanner Prohibited Authority (F): Scanner functions cannot be used.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Authority Group" setting screen:
   • Click the [User Control] tab.
   • Click [Authority Group].
3. Configure the Authority Group settings:
   • Click the [Add] button to add a new group or select an existing one to edit.
   • Enter the "Group Name".
   • Select a group from the default list as a registration model.
   • The [Job Settings] tab specifies allowed functions (copy, printer, fax/image send).
   • The [Machine Settings] tab specifies allowed machine settings.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Favorite Operation Group List

Register convenient settings for each group. For example, set languages for users speaking different languages, which applies automatically at login.

• Color copy/print settings are for full-color machines.
• Diagrams: Show "Japanese group" (A, B, C) and "American group" (D, E, F) with login. Text explains that setting English for American and Japanese for Japanese groups allows automatic language switching upon login.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Favorite Operation Group List" setting screen:
   • Click the [User Control] tab.
   • Click [Favorite Operation Group List] in [Favorite Operation Group].
3. Configure the Favorite Operation Group List settings:
   • Click the [Add] button to add a new group or select an existing one to edit.
   • Enter a "Group Name".
   • Select a group from the registered lists as a registration model.
   • Configure "Copy", "Image Send", "Document Filing", and "System Settings" tabs for the group.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

System Settings

System settings are used to configure machine settings. Home screen settings and mode key settings are explained below.

Home Screen Settings

Shortcut keys on the home screen can be changed to suit user needs, registering frequently used functions.

• Visual: Shows changing a shortcut from "Network Folder" to "Total Count" on the home screen.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Home Screen Settings" setting screen:
   • Click the [System Settings] tab.
   • Click the [Home Screen Settings] button.
   • Click [Condition Settings].
3. Click the function name of the desired shortcut key number to change it.
4. Set the shortcut on the home screen by selecting the desired item.
5. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Key Layout of the Screen

The number of shortcuts in the home screen can be changed.

1. Display the setting screen of step 3 as explained in "Home Screen Settings" (page 27).
2. Select the desired layout pattern from "Template". The "Key Layout of the Screen" illustration varies by pattern.
3. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

If the "Settings" key does not appear after changing the layout, change settings via the Web page or use "Edit Home" on the machine's operation panel to add the "Settings" key.

Mode Key Display Setting

Mode keys are function shortcut keys at the top of the screen. This section explains their display settings.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Common Settings" setting screen:
   • Click the [System Settings] tab.
   • Click the [Common Settings] button.
   • Click [Mode Key Display Setting] in [Operation Settings].
3. Configure the Mode Key Display Setting:
   • Modes to Display: Select checkboxes for modes to display on mode keys.
   • Display Mode Keys on Home: Select the checkbox to display a mode key on the home screen.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

CUSTOMIZING THE WEB PAGE

Make the web page easier to use by displaying registered web addresses and adding frequently used settings to the Shortcut tab.

Custom Link Setting

Display registered web addresses in the setting menu. Clicking a custom link jumps to the registered web site.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the "Custom Links" setting screen:
   • Click the [System Settings] tab.
   • Click the [Common Settings] button.
   • Click [Custom Links].
3. Set the custom link:
   • To add a new link, click [Add]. To edit, click the link name.
   • Enter the link name and web address.
   • To delete, select the checkbox and click [Delete]. Confirm with [OK].
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

Shortcuts

Click the shortcut icon at the top right of the web page setting area to create a new tab and add the currently displayed setting item.

1. Connect to the web page as explained in "Accessing the web page" (page 3).
2. Display the setting screen you want to register.
3. Click the shortcut icon at the top right of the setting area. A shortcut tab is added, registering the displayed setting.
   • To delete a shortcut, click [Edit], select the item's checkbox, and click [Delete]. Confirm with [OK].
   • The shortcut icon changes to indicate registration.
4. When finished, click the [Submit] button, then the [Logout] button, and exit the web browser.

WEB PAGE SETTING LIST

Some items may require specific models or peripheral devices. Refer to the User's Manual for detailed explanations.