Yealink MVC800/MVC500 for Microsoft Teams Rooms System Deployment Guide
Introduction
Yealink MVC Series is the brand-new video conferencing system released by Yealink that revolutionizes the Microsoft Teams Rooms collaboration experience. Perfectly integrated with Microsoft Teams Rooms and Yealink cutting-edge audio & video solutions, the Yealink MVC Series is deemed to cover all the usage scenarios and provide you with the excellent collaboration experience in the conference room. Consisting of the touch console, content sharing unit, audio and video peripherals, and mini-PC, the Yealink MVC Series enhances the whole meeting experience with the familiar Microsoft Teams Rooms interface and a close-to-zero learning curve, allowing you just to simply walk into the conference room and start your meeting with one-touch join, or type a few names and launch an ad hoc call. The Yealink MVC800 includes two 360° pick-up-range microphones and each MVC800 can connect up to four units and a powerful pan-tilt-zoom camera with 12x optical zoom, to cover a large conference room. The Yealink MVC500 includes two wireless microphones and each MVC500 can connect up to four units and a powerful pan-tilt-zoom camera with 5x optical zoom, to cover a small-to-medium conference room. As a substitute for the wireless microphone, the VCM34 wired microphones are available as well.
Hardware Overview
This chapter provides hardware overview.
Mini-PC
The following describes the corresponding ports of mini-PC:
Front Panel
[Diagram of Mini-PC Front Panel]
Back Panel
[Diagram of Mini-PC Back Panel]
| Port Name | Description |
|---|---|
| Power | Powers on or powers off. |
| USB 3.0 Port | • Connects to the MTouch. • Connects to the MShare to share contents. • Connects to the UVC80/UVC50. • Connects to a wireless USB dongle to use wireless keyboard or mouse. |
| HDMI | Connects to a display. |
| Internet | Connects to the network device. |
| DC19V | Connects to the power adapter. |
UVC80
The following describes the corresponding ports of UVC80:
| Port Name | Description |
|---|---|
| Line Out | Connects to an audio output device using an audio cable (3.5mm). |
| Line In | Connects to an audio input device using an audio cable (3.5mm). |
| USB | Inserts DD10 to connect to CPW90. |
| Video Out | Connects to a PC as video output. |
| Microphone | Connects to VCM34. |
| DC48V | Connects to the power adapter. |
| Reset | Resets the UVC80 to factory defaults. |
| Security Slot | Creates a security connection to the UVC80 with a universal security cable to lock UVC80 down. |
UVC50
The following describes the corresponding ports of UVC50:
| Port Name | Description |
|---|---|
| USB | Inserts DD10 to connect to CPW90. |
| Microphone | Connects to VCM34. |
| Video Out | Connects to a PC as video output. |
| Line In | Connects to an audio input device using an audio cable (3.5mm). |
| Line Out | Connects to an audio output device using an audio cable (3.5mm). |
| DC48V | Connects to the power adapter. |
| Reset | Resets the UVC50 to factory defaults. |
| Security slot | Creates a security connection to the UVC50 with a universal security cable to lock UVC50 down. |
MTouch
The following describes the corresponding ports of MTouch:
| Port Name | Description |
|---|---|
| Human Motion Sensor | Integrated in the front of the device, the motion detection sensor is to automatically wake up the Yealink MVC system and light up the touch screen when the person approaches the touch screen. |
| USB | Connects to the mini-PC. And the MTouch is powered by mini-PC. |
| 3.5mm Headset | Connects to a headset. |
MSpeaker
The following describes the corresponding ports of MSpeaker:
| Port Name | Description |
|---|---|
| DC100V | Connects to the power adapter. |
| AUX IN | Connects to UVC50/UVC80. |
Technical Specifications
| Component | Specification |
|---|---|
| Operating System | Windows 10 IoT Enterprise Microsoft Teams Rooms |
| Processor / SSD / RAM | 7th Gen Intel® Core™ i5/128GB/8GB (2 x 4GB) |
| Ports |
|
| Buttons | Power On button on the front |
| MTouch |
|
| UVC50 |
|
| UVC80 |
|
| MShare |
|
| MSpeaker |
|
Microsoft Teams Rooms
Microsoft Teams Rooms is Microsoft's latest conferencing solution designed to bring a rich, collaborative experience into your meeting room. You will enjoy its familiar Skype for Business and Teams interface and IT administrators will appreciate an easily deployed and managed Windows 10 Skype Meeting app. Microsoft Teams Rooms is designed to leverage existing equipment like LCD panels for ease of installation to bring Skype for Business and Teams into your meeting room. And the system provides a complete meeting experience that brings HD video, audio, and content sharing to meetings of all sizes, from small huddle areas to large conference rooms.
More information available, please visit the Microsoft Teams Rooms.
License Requirements for Microsoft Account
| Type | Requirements |
|---|---|
| On-Premise | Microsoft Exchange 2013+ Microsoft Skype for Business Server 2015+ Built-in PSTN capability in Lync infrastructure for PSTN dialing |
| Cloud (with PSTN dialing) | Office 365 Enterprise E5 (Skype and PSTN) |
| Cloud |
|
License Requirements for Using Microsoft Teams Rooms Features
The following table lists the licensing-dependant features that are available in Microsoft Teams Rooms and what licenses you need to buy to get them.
| Microsoft Teams Rooms scenario | You currently have Office 365 Premium, Office 365 ProPlus0, or Skype for Business Standalone Plan 2. | You currently have an Enterprise-based plan. | You have Skype for Business Server 2015 (onpremises or hybrid). |
|---|---|---|---|
| Join a scheduled meeting | Skype for Business Standalone Plan 1 | E1, 3, 4, or 5 | Skype for Business Server Standard CAL |
| Initiate an ad-hoc meeting | Skype for Business Standalone Plan 2 | E1, 3, 4, or 5 | Skype for Business Server Standard CAL |
| Initiate an ad-hoc meeting and dial out from a meeting to phone numbers | Skype for Business Standalone Plan 2 with Audio Conferencing Note: Communications Credits are optional. | E1 or E3 with Audio Conferencing OR E5 | Skype for Business Server Enterprise CAL |
| Give the room a phone number and make or receive calls from the room or join an audio conference using a phone number | Skype for Business Standalone Plan 2 with Office 365 Phone System and a Calling Plan Note: Communications Credits are optional. | E1 or E3 with Office 365 Phone System and a Office 365 Calling Plan OR E5 | Skype for Business Server Standard CAL Skype for Business Server Plus CAL |
Deployment and Connection
The following contents describe the deployment and connection of MVC800 and MVC500. Note: Make sure the display devices is connected first. We recommend that you connect a USB dongle to the mini-PC to use wireless mouse and keyboard to finish the setup wizard when the mini-PC is powered on.
MVC800
The following is the deployment and connection of MVC800.
Note: For more information about the installation and deployment of accessories (for example, the installation of mini-PC package or UVC80 camera), refer to the Quick Start Guide of corresponding accessory.
MVC500
The following is the deployment and connection of MVC500.
Note: For more information about the installation and deployment of accessories (for example, the installation of mini-PC package or UVC50 camera), refer to the Quick Start Guide of corresponding accessory.
Recommended Deployment Solution
Medium-to-large room (13-20 People) MVC800
Small-to-medium room (4-12 People) MVC500-Wireless
Small-to-medium room (4-12 People) MVC500-Wired
Deployment Solutions of Different Meeting Rooms
Yealink MVC800/MVC500 system supports different camera devices (UVC50/UVC80 ) and audio input devices (VCM34/MSpeaker/CPW90) according to the conference requirements. Deployment solutions for different camera devices and audio input devices are as follows:
Medium-to-large room (13-20 People)
Small-to-medium room (4-12 People)
Small-to-medium room (4-12 People)
For Small conference room (4-6 people)
CPW90 wireless microphones support 360-degree audio pickup at a radius of up to 3 meters. Place the CPW90 wireless microphones on a stable surface and keep them away from obstacles, so that they can pick up sounds effectively.
For Small-to-medium conference room (7-12 people)
VCM34 supports 360-degree audio pickup at a radius of up to 6 meters. The VCM34 can be replaced with 2 CPW90 wireless microphones.
For Medium-to-large conference room (13-20 people)
The distance between the two VCM34s is 3 meters. VCM34 supports 360-degree audio pickup at a radius of up to 6 meters and you can cascade up to 4 VCM34 units.
Recommendations of Camera Installation
The following is an example of installing UVC80:
[Diagram showing camera installation recommendations]
Install the LCD TV and video camera relative to the center of the participants. Ensure that the participants face the camera and LCD TV directly during calls.
The camera should be mounted on the wall, about 1.5 m to 1.8 m above the ground. Install the LCD TV below the camera.
The camera should not face the light source directly, to prevent bad experience caused by dazzling light. If you purchase the Yealink bracket, the camera can be hung on the Yealink bracket as shown below:
Recommendations of MSpeaker Installation
If you purchase the Yealink bracket, the MSpeaker can be hung on the Yealink bracket as shown below:
Recommendations of Mini-PC Installation
You can mount the mini-PC on the wall near the TV, or stick it to the table or the back side of TV cart. For more information on how to install the mini-PC, please refer to Yealink Mini-PC Box Quick Start Guide.
Conference Room Wiring
If the conference room has a dedicated routing channel, you can follow the existing way. If not, follow the way below to route and fix the wire.
Note: If the cable length exceeds 7 meters, USB extension cables can be used for wiring.
Initial Setup
Once the mini-PC is powered on, the mini-PC will load the Microsoft Windows 10 IoT Enterprise operating system. By default, there are two Windows accounts (Skype user account and administrator user account) built into the MVC system out of the factory.
Note: Before setting up the MVC system, we recommend that you connect a USB dongle to the mini-PC to use wireless mouse and keyboard.
Skype User Account
Skype user account is the default account from which the Microsoft Teams Rooms app runs. This account is limited to running the Microsoft Teams Room app. This account is the default recommended account from which to run Microsoft Teams Room app without a password. No administrator privileges are available from this account. The default account to run the Microsoft Teams Room is "Skype " and this account will be automatically signed in when the system boots.
Administrator User Account
Administrator user account is privileged, meaning you can perform any action on the system, with minimal restriction (usually requiring a password for confirmation). The default password is "sfb" without quotes. For daily use such as Skype for Business meetings or Teams meetings, the administrator credentials are not needed. The admin account is only used for device management.
Setting up Yealink MVC800/MVC500
When the system is powered on, the device will automatically launch the Microsoft Teams Rooms app and enter the sign in screen. To use the device and basic features on the Teams Room Systems, you should finish the setup wizard first.
Before you begin: Make sure all components are connected correctly.
- Tap Sign in to enter the Setup screen.
- Check the checkbox in the Microsoft Software License Terms page, and then tap Next.
- Enter the skype account, the password and re-enter the password in the User Account page, and then tap Next.
- Configure the corresponding features and then tap Next.
- Leave the settings in the Theming page to Default or configure it as you like, and then tap Next.
- Tap Finish to complete the setup wizard.
Tip: If you want to use Teams meetings, you can choose the meeting mode to be Skype for Business (default) and Microsoft or Skype for Business and Microsoft (default) in the User Account page.
Basic Settings of Teams Room Systems
This section describes the following basic settings for the Teams Room Systems.
- Changing Sign-In Account
- Administrator Sign-in
- Restarting the Device
- Single and Dual External Display
- Content Sharing
- Controlling UVC80/UVC50 Camera Position
- Resetting UVC80/UVC50 Camera to Home Position
Changing Sign-In Account
- Navigate to [Settings Icon] > Settings.
- Enter the administrator password (default: sfb) to access the Setup page.
- In the User Account page, enter the account information in the corresponding field.
- Tap Save and Exit. The new account will sign in automatically.
Administrator Sign-in
You can sign in as an administrator and the administrator account provides the system administration capabilities to manage the device.
- Navigate to [Settings Icon] > Settings.
- Enter the administrator password (default: sfb) to access the Setup screen.
- Navigate to Windows Settings > Go to Admin Sign-in.
- Select Administrator from the bottom-left corner.
- Enter the administrator password (default: sfb) and then sign in.
Restarting the Device
After you restart the device, it will automatically launch the Teams Room Systems app and sign in the account.
- Navigate to [Settings Icon] > Restart Device.
Single and Dual External Display
To fully enjoy video and content sharing in the meeting , at least one external display is recommended to be connected to the mini-PC. If you connect two external displays, the second screen will display the shared content in full screen.
Note: If you want to use two external displays, make sure the dual monitor mode is enabled.
Single Screen Layouts
The following introduces the default layout when you connect one display screen.
Only Video Calls
[Diagram of Single Screen Layout: Only Video Calls]
Video Calls with a Presentation
The PC content is given prominence in the largest pane and other participants are displayed beside the PC content.
Tip: Tap Layout to display the shared content in full screen.
Dual Screen Layouts
The following introduces the default layout when you connect two displays. One external display displays the remote video feeds and the other display will be reserved for content sharing.
[Diagram of Dual Screen Layout]
Enabling Dual Monitor Mode
Before using two external display devices, you should enable dual monitor mode first.
- Navigate to [Settings Icon] > Settings.
- Enter the administrator password (default: sfb) to access the Setup screen.
- In the Features setting page, enable Dual Monitor Mode.
- Tap Save and Exit.
Content Sharing
You can present the content while the device is idle or during a meeting.
Wired Content Sharing
After the MShare is connected to the PC, you can use MShare for wired content sharing.
- Do one of the following:
- From the idle screen, tap Present to start content sharing.
- During a meeting, tap Present to start content sharing with the participants.
Wireless Content Sharing
You can use Yealink WPP20 wireless presentation pod for wireless content sharing. Before content sharing, you should pair the WPP20 with the MShare and then connect it to the computer.
- Pairing the WPP20 with the MShare
- Sharing Content via WPP20
- Stopping Sharing Content via WPP20
Pairing the WPP20 with the MShare
- Connect the WPP20 to the USB port of the MShare.
- Wait for about 3 seconds, the WPP20 LED indicator glows solid green. The WPP20 is paired with the MShare successfully.
Sharing Content via WPP20
- Make sure the WPP20 wireless presentation pod is connected to your computer.
- Do one of the following:
- On the WPP20, press the presentation button to share the full screen.
- On the WPP20, long press the presentation button for 3 seconds and then release this button. Select the file or window you want to share and then click Share Now.
- On the Yealink Wireless Presentation Pod software, click Contents Share and choose the file you want to share, and then click Share Now. The content you want to share is automatically projected to the device.
Stopping Sharing Content via WPP20
- Do one of the following:
- On your computer, remove the WPP20.
- On the WPP20, press the presentation button.
- On the Yealink Wireless Presentation Pod software, click Stop Sharing.
Tip: You can tap Stop Present to stop sharing content when the device is idle. During a meeting, tap Stop Presenting to stop sharing content with the participants.
Controlling UVC80/UVC50 Camera Position
- Tap [Camera Icon] to enter the Camera Control page.
- Tap [Zoom Out Icon] / [Zoom In Icon] to zoom camera out/in.
- Tap the arrow keys to pan/tilt the camera.
Resetting UVC80/UVC50 Camera to Home Position
- Tap [Camera Icon] to enter the Camera Control page.
- Tap [Reset Icon].
Basic Features for Microsoft Teams Rooms App
After you set up your device, the touch screen console is displayed on the screen. The touch screen console is the heart of every meeting in the meeting room.
- Join a Skype for Business meeting which is prescheduled via Outlook, where the organizer added the meeting room as the location of the meeting.
- Instantly start a new Skype for Business/Teams meeting by tapping [New Meeting Icon].
- Make a phone call via Dial Pad, using the PSTN calling integration in Skype for Business/Teams meeting.
- Project your PC to the screen in the front of room, by tapping [Present Icon].
- Invite the room to easily make any meeting a Skype for Business/Teams meeting, instantly projecting to the display in the room and sharing with remote participants.
For more information on how to use the specific features, please refer to Microsoft Teams Rooms Help.
Troubleshooting
This section describes solutions to common issues that may occur while using the Yealink MVC800/MVC500. Upon encountering a case not listed in this section, contact your Yealink reseller for further support.
Upgrading System Software
The system software(including the Windows, the UVC80/UVC50, the MTouch and the MShare) can be automatically upgraded via windows update by default. Otherwise, you should enable automatically windows update or upgrade the devices manually.
- Enabling Automatically Windows Update
- Manually Windows Update
Enabling Automatically Windows Update
- Navigate to [Settings Icon] > Settings.
- Enter the administrator password (default: sfb) to access the Setup screen.
- Navigate to Windows Settings > Go to Admin Sign-in.
- Select Administrator from the bottom-left corner and then enter the administrator password.
- Tap the [Windows Icon] button, and then go to Settings > Upgrade & Security > Windows Update, and select Advanced options.
- Enable Automatically download updates, even over metered data connections(charge may apply).
Manually Windows Update
- Navigate to [Settings Icon] > Settings.
- Enter the administrator password (default: sfb) to access the Setup screen.
- Navigate to Windows Settings > Go to Admin Sign-in.
- Select Administrator from the bottom-left corner and then enter the administrator password.
- Do one of the following:
- Long tap the [Device Manager Icon] button and then select Device Manager. Select the desired device and then long tap the device to select Update driver. Select a desired way to update.
- Tap the [Windows Icon] button, and then go to Settings > Upgrade & Security > Windows Update, and select Check for updates. Select the desired device and then complete the installation.
General Issues
- Does the MVC500/MVC800 Come with All the Necessary Software Pre-installed?
- The Room Is Not Enabled for Teams Meetings
- There Is No Content Displayed on the Second Display
- Why Can not Click Finish After Completing the Setup Wizard?
- Any Anti-virus Software Needed to Be Installed on the Mini-PC?
Does the MVC500/MVC800 Come with All the Necessary Software Pre-installed?
The MVC500/MVC800 comes with factory imaged Windows 10 IoT and installed with all the necessary software. The only customer requirements are Teams, Skype for Business or Lync credentials to run on the MVC. For more information, refer to Microsoft Teams Rooms.
The Room Is Not Enabled for Teams Meetings
You should enable Teams meeting mode on your system before using the Teams meetings.
- Navigate to [Settings Icon] > Settings.
- Enter the administrator password (default: sfb) to access the Setup screen.
- In the User Account page, select Skype for Business (default) and Microsoft Teams or Skype for Business and Microsoft Teams (default) from the Supported meeting mode field.
- Tap Save and Exit. The configuration takes effect after the system restarts.
There Is No Content Displayed on the Second Display
Do one of the following:
- Ensure both displays are properly connected to the HDMI ports on the back of the mini-PC.
- Ensure the Dual Monitor mode is enabled on the Features settings page.
- Restart the device if necessary.
Related tasks: Enabling Dual Monitor Mode
Why Can not Click Finish After Completing the Setup Wizard?
Ensure that the MShare is connected to your mini-PC.
Any Anti-virus Software Needed to Be Installed on the Mini-PC?
Microsoft itself has Windows Defender , a legitimate antivirus protection plan already built into Windows 10. But not all antivirus software are the same, you can choose antivirus software based on its ability to defend against threats.
Appendix
Get more about the end-to-end approach to planning, delivering, operating Microsoft Teams Rooms, the deployment of Microsoft Teams Rooms and how to configure a Microsoft Teams Rooms console, see the following links:
- For more information on how to plan Microsoft Teams Rooms, please visit Plan Microsoft Teams Rooms.
- For more information on the deployment of Microsoft Teams Rooms, please visit Deployment Overview.
- For more information on how to configure a Microsoft Teams Rooms console, please visit Configure a Microsoft Teams Rooms Console.
