Poly Studio Small/Medium Room Kit User Manual

1. Product Overview

The Poly Studio Small/Medium Room Kit is designed to enhance video conferencing experiences in small to medium-sized meeting spaces. This kit integrates a Poly Studio USB video bar with a Poly GC8 touch controller, providing advanced audio and video capabilities for PC-based room solutions. It is engineered to deliver clear communication and intelligent meeting features.

Image 1.1: Poly Studio Small/Medium Room Kit components. This image displays the Poly Studio Video Bar, the Poly GC8 Touch Controller, and a small black connectivity box, which are the primary components of the kit.

Key Features:

• Integrated Video Bar: Features a 4K camera with Poly DirectorAI technology for automatic camera framing and speaker tracking.
• High-Quality Audio: Equipped with powerful stereo speakers and a 6-element microphone array.
• Noise Reduction: Incorporates Poly NoiseBlockAI and Acoustic Fence technologies to minimize background distractions.
• Intuitive Control: The Poly GC8 touch controller provides a user-friendly interface for managing meetings.
• Simplified Connectivity: Designed for easy integration with a room PC (sold separately) using a single cable for the touch controller.

2. Package Contents

Verify that all items listed below are present in your package:

• Poly Studio Video Bar
• Poly GC8 Touch Controller
• 10-meter fiber optic USB cable (for connecting GC8 to PC)
• 1.8 m (6ft) USB-A to micro-USB cable (for connecting Studio Video Bar to PC)
• 0.9 m (3ft) HDMI-HDMI Mini cable
• Power adapter for Poly Studio Video Bar
• Mounting hardware for Poly Studio Video Bar
• Documentation (Quick Start Guide, Safety Information)

Note: A Room PC is required for operation and is not included in this kit. It must be purchased separately.

3. Setup Instructions

Follow these steps to set up your Poly Studio Small/Medium Room Kit:

3.1. Room Preparation

1. Select Location: Choose an optimal location for the Poly Studio Video Bar, typically below or above the main display in the meeting room. Ensure it has a clear line of sight to participants.
2. Mounting: Use the provided mounting hardware to securely attach the Poly Studio Video Bar to a wall or display. Refer to the separate mounting guide for detailed instructions.
3. Position GC8: Place the Poly GC8 touch controller on the conference table in an easily accessible location for all participants.
4. Room PC: Ensure your dedicated Room PC is installed and configured according to its manufacturer's instructions.

3.2. Cable Connections

1. Connect Poly Studio Video Bar to PC: Use the 1.8 m (6ft) USB-A to micro-USB cable to connect the Poly Studio Video Bar to an available USB port on your Room PC.
2. Connect Poly Studio Video Bar to Display: Use the 0.9 m (3ft) HDMI-HDMI Mini cable to connect the Poly Studio Video Bar to an HDMI input on your room display. This is for video output from the video bar.
3. Connect GC8 Touch Controller to PC: Use the 10-meter fiber optic USB cable to connect the Poly GC8 touch controller to an available USB port on your Room PC. This single cable provides power and data for the GC8.
4. Power On: Connect the power adapter to the Poly Studio Video Bar and plug it into a power outlet. The GC8 touch controller receives power via the USB connection to the PC.
5. Connect Room PC to Display: Ensure your Room PC is connected to the room display(s) for primary content sharing and video output.

Image 3.1: Poly Studio Small/Medium Room Kit in a conference room setting. This image illustrates a typical installation of the Poly Studio Video Bar mounted beneath a large display, with the GC8 Touch Controller positioned on the conference table.

3.3. Software Configuration

Once hardware connections are complete, configure the software on your Room PC:

• Install Drivers: The Poly Studio Video Bar and GC8 Touch Controller are typically plug-and-play. However, ensure all necessary drivers are installed. Visit the official Poly support website for the latest drivers if needed.
• Configure Conferencing Software: Open your preferred video conferencing application (e.g., Microsoft Teams, Zoom) on the Room PC. Select the Poly Studio Video Bar as the primary camera, microphone, and speaker device within the application's audio/video settings.
• Test System: Conduct a test call to verify that audio and video are functioning correctly.

4. Operating Instructions

This section outlines basic operation of the Poly Studio Room Kit.

4.1. Using the Poly GC8 Touch Controller

The GC8 touch controller provides an intuitive interface for managing your meetings. Its functions will largely depend on the conferencing software running on your Room PC (e.g., Microsoft Teams Rooms interface).

• Join Meetings: Tap the "Join" button on the home screen to quickly enter scheduled meetings.
• Start New Meeting: Initiate an ad-hoc meeting by selecting the "Meet Now" option.
• Control Camera: Access camera controls to adjust zoom, pan, and tilt, or enable/disable automatic framing features.
• Manage Audio: Mute/unmute microphones, adjust speaker volume, and select audio sources.
• Share Content: Use the content sharing options to present from a connected device.

4.2. Intelligent Camera and Audio Features

The Poly Studio Video Bar incorporates advanced technologies to optimize your meeting experience:

• Poly DirectorAI: This technology intelligently frames meeting participants. It can automatically zoom in on the active speaker (speaker tracking) or frame the entire group (group framing) to ensure everyone is visible.
• NoiseBlockAI: Actively reduces distracting background noises, such as typing, paper shuffling, or external sounds, ensuring that only human voices are transmitted clearly.
• Acoustic Fence: Creates a virtual "acoustic fence" around the meeting space, blocking out sounds from outside the designated area. This is particularly useful in open office environments.

5. Maintenance and Care

Proper maintenance ensures the longevity and optimal performance of your Poly Studio Room Kit.

• Cleaning:
  • Gently wipe the surfaces of the Poly Studio Video Bar and GC8 Touch Controller with a soft, dry, lint-free cloth.
  • For stubborn marks, slightly dampen the cloth with water. Avoid using harsh chemicals, abrasive cleaners, or solvents.
  • Do not spray cleaning solutions directly onto the devices.
• Software Updates: Regularly check the Poly support website for firmware and software updates for the Poly Studio Video Bar and GC8 Touch Controller. Keeping your devices updated ensures access to the latest features, performance improvements, and security patches.
• Cable Management: Ensure all cables are neatly organized and not under tension or pinched, which can lead to damage.
• Environmental Conditions: Operate the devices within their specified temperature and humidity ranges. Avoid exposing them to extreme temperatures, direct sunlight, or excessive moisture.

6. Troubleshooting

This section provides solutions to common issues you might encounter.

7. Technical Specifications

8. Warranty and Support

8.1. Product Warranty

This Poly product is covered by a limited hardware warranty. The specific terms and duration of the warranty may vary by region and product. Please refer to the warranty card included in your package or visit the official Poly website for detailed warranty information.

Keep your proof of purchase for warranty claims.

8.2. Technical Support

For technical assistance, product documentation, software downloads, and frequently asked questions, please visit the official Poly support website:

www.poly.com/support

You may also contact Poly customer service directly through the contact information provided on their support portal.

9. Product Videos

No official product videos from the seller were available for embedding in this manual.