The Quick-Start Guide to Print Security

How to maximise your print environment and minimise security threats.

The Hidden Security Threat

While IT security often brings to mind malware and password protection, print security is a critical, often overlooked, aspect. Modern multifunction printers (MFPs) are powerful networked devices, increasing potential security risks if not configured correctly.

This guide highlights key issues and provides insights into securing your print environment.

The Top 3 Threats

Uncollected Documents

An estimated 25% of print jobs are never collected, posing a significant security risk. These uncollected documents can contain sensitive information, such as personal or patient details.

Unsecured Data

Confidential data transmitted wirelessly or via cables can be intercepted if security measures are not in place. MFPs with hard drives also pose a risk if data is not properly deleted after printing.

Mobile Apps, Mobile Users, Mobile Threats

The rise of mobile devices and Bring Your Own Device (BYOD) policies introduces new vulnerabilities. Unauthorised third-party apps used for printing can compromise network security.

It's Time to Take Control

Addressing print security breaches is crucial. A structured, multi-pronged approach is necessary to protect your print environment. Key capabilities include:

Secure printing: Ensures documents are only released upon user authentication (e.g., passcode, ID card).
Image overwrite: Electronically 'shreds' documents from MFP hard drives.
Data encryption: Protects sensitive information during transmission.
Network security: Prevents unauthorised remote access to printers.
User authorization: Controls access to specific MFP functions.

Integrating MFPs with existing network security policies is essential.

Furthermore, keeping printer software updated and utilising user analytics can help identify internal risks and tighten security policies.

Take Your Print Security to the Next Level

Print data breaches can have serious consequences for confidence, credibility, and finances. Advanced print security solutions from Xerox help balance flexibility with robust security and ease of use.

To learn more about print security solutions, consult with a Managed Print Services (MPS) partner.

Discover more at www.xerox.com.

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