HP PageWide XL Cash In & Trade Up September 2025 Promotion

This promotion offers cash back when you upgrade and purchase, lease, or contractually place a qualifying new HP PageWide XL Product between September 1, 2025, and September 30, 2025. Rebate values are determined by the new printer purchased or leased.

Program Overview

Get cash back¹ when you upgrade and purchase, lease, or contractually place a qualifying new HP PageWide XL Product between September 1, 2025, and September 30, 2025. Rebate values are determined by the new printer purchased or leased. See the chart for rebate and trade-in product details.

To arrange for the recycling of the trade-in printer, visit https://bit.ly/HP-Planet-Partners or discuss recycling options with your HP U.S. Authorized Reseller.

Frequently Asked Questions

1. What should I do when I cannot find my used product in the charts?

First, ensure your product is an eligible trade-in product listed on the promotion's terms PDF. If you believe your product is eligible but not listed, contact customer service via email at hprebatesupport@email-360insights.com. They will assist in filing your claim if your product is eligible.

2. For how long does the HP Cash In & Trade Up September 2025 promotion run?

The promotion is valid for the purchase or lease of an eligible HP PageWide XL printer between September 1, 2025, and September 30, 2025. All claims must be submitted, and proof of purchase received by October 31, 2025. Failure to attach proof of purchase will result in claim rejection.

3. Which HP PageWide XL printers are eligible, and what are the cash back amounts?

See the chart below for eligible new printers available for purchase/lease between September 1, 2025, and September 30, 2025, along with their corresponding cash back amounts.

Eligible new HP PageWide XL Printers	Eligible cash back amount
HP PageWide XL Printer Promotions	Inkjet / LED
HP PageWide XL Pro 10000 40-inch Printer (4VW21A)	$3,000 / $3,000
HP PageWide XL Pro 10000 40-inch Printer with 1-year Warranty (4VW21H)	$3,000 / $3,000
HP PageWide XL Pro 8200 40-inch Multifunction Printer (4VW20A / 4VW20F)	$3,000 / $3,000
HP PageWide XL Pro 8200 40-inch Multifunction Printer with 1-year Warranty (4VW20H)	$3,000 / $3,000
HP PageWide XL Pro 5200 40-inch Multifunction Printer (4VW19A / 4VW19F)	$3,000 / $3,000
HP PageWide XL Pro 5200 40-inch Multifunction Printer with 1-year Warranty (4VW19H)	$3,000 / $3,000
HP PageWide XL 5200 40-inch Multifunction Printer (4VW17A / 4VW17F)	$2,500 / $2,500
HP PageWide XL 4250 40-inch Multifunction Printer (86Z39A / 86Z39F)	$2,000 / $2,000
HP PageWide XL 4250 40-inch Multifunction Printer with 3-year Warranty (86Z39H)	$2,000 / $2,000
HP PageWide XL 3950 40-inch Multifunction Printer (86Z37A / 86Z37F)	$2,000 / $2,000

Eligible trade-in products based on Inkjet Technology:

Any Epson, ENCAD, Mutoh, Seiko, with 36-inch or greater technical, graphics, MFP, or copier
Any Canon iPF Series with 36-inch or greater technical, graphics, MFP, or copier
Any Canon/OCE Colorwave 300, 9x0 Series with 36-inch or greater technical, graphics, MFP, or copier
Any Ricoh CW22xx Series with 36-inch or greater technical, graphics, MFP, or copier
Any Xerox IPJ 2000 Series with 36-inch or greater technical, graphics, MFP, or copier
HP DesignJet 200/220/230/250 36-inch or 42-inch series printer (24" series printers not eligible)
HP DesignJet 300/350 series printer
HP DesignJet 430/450/455/488 series printer
HP DesignJet 500/500ps/510 42-inch series printer
HP DesignJet T520/T525/T530 36-inch series printer
HP DesignJet 600/610/650c series printer
HP DesignJet T610/T620 series printer
HP DesignJet 700/750/755 series printer
HP DesignJet T730 printer
HP DesignJet T770 series printer
HP DesignJet T790/T795 series printer
HP DesignJet 800/800ps 42-inch series printer
HP DesignJet 815 MFP/820 MFP series printer
HP DesignJet 830 MFP 36-inch series printer
HP DesignJet T920/T930 series printer
HP DesignJet 1050/1055 series printer
HP DesignJet T1100/T1100ps/T1120/T1120ps series printer
HP DesignJet T1100 MFP/T1120 MFP series printer
HP DesignJet T1200 series printer
HP DesignJet T1200 HD MFP series printer
HP DesignJet T1300 series printer
HP DesignJet T1500/T1530 series printer
HP DesignJet T1600 series printer
HP DesignJet T1700 series printer
HP DesignJet T2300 series printer
HP DesignJet T2500 MFP/T2530 MFP series printer
HP DesignJet T2600 MFP series printer
HP DesignJet T3500 36-inch series printer
HP DesignJet 4000/4000ps/4500/4500ps series printer
HP DesignJet 4020/4520 series printer
HP DesignJet 4500 MFP/4520 MFP series printer
HP DesignJet T7100 series printer
HP DesignJet T7200 Production Printer
HP DesignJet 2000cp/2500cp/2800cp series printer
HP DesignJet Z2100 series printer
HP DesignJet Z2600 PostScript® Printer
HP DesignJet 3000cp/3500cp/3800cp series printer
HP DesignJet Z3100/Z3100ps series printer
HP DesignJet Z3200 series printer
HP DesignJet 5000/5000ps/5500/5500ps series printer
HP DesignJet Z5200 PostScript® Photo series printer
HP DesignJet Z5400 PostScript® series printer
HP DesignJet Z5600 PostScript® Printer
HP DesignJet Z6100/26100ps Photo series printer
HP DesignJet Z6200 Photo series printer
HP DesignJet Z6600/Z6610 Production series printer
HP DesignJet Z6800/Z6810 Photo Production series printer
HP DesignJet Z6/Z9 44-inch series printer
HP DesignJet SD Pro MFP series printer
HP DesignJet HD Pro MFP series printer
HP PageWide XL 8000/6000 MFP and printer series
HP PageWide XL 5x00 MFP and printer series
HP PageWide XL 39x0/4x00 MFP and printer series

Eligible trade-in products based on LED Technology:

Any KIP 6xx, 7xx, 8xx or 9xx Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology
Any KIP 71xx, 77xx, C79xx/79xx or 99xx Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology
Any Ricoh MP Series, AFICIO MP Series or IMAGIO MP Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology
Any OCE/Canon Plotwave Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology
Any OCE/Canon Colorwave 5x0, 6x0, 7x0, 900, 3x00 Series with 36-inch or greater technical, graphics, MFP, or copier
Any OCE/Canon TDS Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology
Any Xerox 62xx or 66xx Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology
Any Kyocera, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology.
Any OKI LP Series or Teriostar LP Series, with 36-inch or greater technical, graphics, MFP or copier with LED or Laser Technology

4. How do I get my cash back¹ allowance?

To get your cash back amount¹, follow these steps:

IMPORTANT: Each claim must be accompanied by proof of purchase. Failure to attach will result in claim rejection.

Purchase: Purchase/lease, or contractually deploy a qualifying new HP Product within the defined Promotional Period. Each claim must have a corresponding approved trade-in unit to receive the eligible rebate amount. Rebate values are determined by the new printer purchased or leased. See the qualifying new HP products and Eligible Trade-in Products chart for rebate and trade-in product details.

Claim form: All claims must be submitted online at: hp.com/go/PWXLCashIn. Complete and submit the online claim form by October 31, 2025. You must upload your Proof of Purchase (as defined below) at the time of claim submittal. Any claims received after this date will be rejected. After submitting your online claim, 360insights will send a confirmation email upon review of the claim number and other information related to your claim. Please print and save this for your records, as your claim number will be referenced for questions relating to this promotion.

Proof of Purchase: A copy of your sales invoice/s (lease or contractual deployment documents) showing eligible purchase of the HP Product.

The Proof of Purchase must contain the following information:

Name and address of the end-user customer
Name and address of the HP reseller, in accordance with the statement on the letterhead; and,
Model, SKU, serial number, and the purchase price of the HP product
Make, model, and serial number of Traded-in Product

If a rebate is being passed on upfront to the end-user customer by an HP Reseller, the end-user customer invoice must show a line item detailing the Cash In & Trade Up rebate amount being deducted from the printer price to arrive at the net printer price.

If further review is necessary, HP reserves the right to request the distributor invoice to ensure that the order was placed on behalf of the end-user customer within the promotional purchase period.

If the serial number(s) of your eligible new HP Product(s) is not listed on your Proof of Purchase(s), please write the serial number(s) of your eligible HP new Product(s) on the document prior to submitting it.

You must supply the serial number and make/model of the Eligible Trade-in Product and Purchased Product during this claiming step as part of the Proof of Purchase.

Keep a copy of your entire claim for your records.

Important note: The last day to submit a claim and Proof of Purchase is October 31, 2025. Each claim must be accompanied by a Proof of Purchase; failure to attach will result in rejection.

Recycling trade-in product: You may recycle your eligible trade-in, large-format printer through HP by visiting https://bit.ly/HP-Planet-Partners or discussing recycling options with your HP U.S. Authorized Reseller.

Cash back: Please allow eight (8) weeks from receiving the claim completion email for receipt of your cash back payment. For questions regarding the status of your submission, please email hprebatesupport@email-360insights.com.

5. What is the final submission date for my claim?

All claims must be received by October 31, 2025. Any claims received after this date will be rejected. Each claim must be accompanied by proof of purchase. Failure to attach will result in claim rejection.

6. What is the final submission date for proof of purchase?

Claims and Proof of Purchase must be received by October 31, 2025. You must upload your Proof of Purchase at the time of claim submittal.

7. What are the requirements for the trade-in product?

The trade-in product(s) must be located in the US.
Trade-in product(s) must be able to be powered on. The trade-in product(s) must be complete and in good working condition. "Complete" means that the trade-in product(s) will include, at a minimum, all hardware, software, and component parts and copies of all applicable license(s) needed for the trade-in product(s) to operate. "Powered On" means that, at a minimum, all parts of the trade-in product(s) can be turned on.

8. How easy is it to fill out the claim form?

Filling out the form is easy; it takes approximately five minutes.

9. Where can I find the serial number for my purchased/leased printer(s)?

The serial number can be found on the box the printer came in, next to the UPC symbol, or on the printer itself.

10. What if one of my eligible trade-in products is damaged? Do I still get a cash back amount?

No.

11. Do I have to handle the trade-in process myself, or can my reseller assist me?

Your reseller can assist you with the trade-in process.

12. Can I combine HP Cash In & Trade Up September 1, 2025–September 30, 2025 promotion with another offer?

This offer may only be combined with the HP Instant Rebates promotion and large format channel specialist program big deal pricing. It may not be combined with HP discount offers such as education rebates, volume discounts, letter of intent offers, trade show specials, and end-user big deal pricing unless specifically authorized by HP. The program is not valid if the HP Products are rented or leased to a third party, including but not limited to Facilities Managed placement arrangements.

13. Can I purchase/lease multiple products?

Yes, this is a one-for-one trade only. There is no limit to the number of purchases/leases and trade-ins you can make.

14. Are there any other limitations?

Please see the HP Cash In & Trade Up September 1, 2025–September 30, 2025 Terms PDF for a list of all promotion details and limitations.

15. If I have questions about the HP Cash In & Trade Up September 1, 2025–September 30, 2025 promotion, my claim, or my cash back allowance, who do I contact?

Please contact customer service via email at hprebatesupport@email-360insights.com.

16. Where can I find a local reseller to purchase/lease my eligible new HP PageWide XL printer(s)?

To find a local HP U.S. Authorized Reseller who is authorized by the HP Qualified Distribution Network, please visit the US partner locator.

¹ Purchase/lease must be made from HP or through an HP U.S. Authorized Reseller that has an established HP partner agreement and who is authorized by the HP Qualified Distribution Network. Cash back provided by mail-in rebate, available for eligible purchases made between September 1, 2025, and September 30, 2025. All claims and proof of purchase must be submitted by October 31, 2025. Offer is subject to product availability; promotion remains valid until supplies last. Additional restrictions apply. Void where prohibited, taxed, or restricted by law. For claim form, visit hp.com/go/PWXLCashIn. HP also reserves the right to modify or cancel this offer at any time without notice. PostScript is a trademark of Adobe Systems Incorporated. © Copyright 2025 HP Inc. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical and/or editorial errors, or omissions contained herein.

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