NGTeco Time Clock - K4 Model Quick Start Guide

1 Components

The NGTeco Time Clock - K4 Model includes the following components:

• 2.8 inches TFT LCD
• Indicator
• Speaker
• Fingerprint sensor
• Keypad
• Reset button
• USB Port
• Ethernet port
• Power connection
• Mounting hole

2 Installation

Follow these steps for installation:

1. Step 1: Drill holes on the wall and fix the mounting plate as shown.
2. Step 2: Hold the device and fix the upper hooks to the mounting plate.
3. Step 3: After fixing, tighten the screw at the back of the device.

[Diagram showing drilling holes, mounting plate, and device attachment]

3 How to Use the Device

The K4 supports sync operation on the device or via the NGTeco Time App. Follow these steps for quick setup:

1. Download NGTeco Time App: Download the App from Google Play or Apple Store to your mobile.
2. Set Wi-Fi of the Device: There are two ways: via COMM. parameter settings or via USB.
3. Connect Device via scan QR Code: Connect the device by scanning the QR code on the device via the App.
4. Registered User on the Device or App: You can choose to register users via the device or the App.
5. To Use the Device: You can simultaneously set pay period, configure attendance rule, add missing punch/edit punch, and download time reports on the Device or App.

4 Download NGTeco Time App

Please download and install the "NGTeco Time" App from Google Play or Apple Store to your mobile phone.

[Image showing App Store and Google Play icons and a screenshot of the NGTeco Time app]

5 Set Wi-Fi of the Device

Method 1: Setup Wi-Fi Manually

[Screenshot of the device's Wi-Fi setup screen]

• Press the <M/OK> key to go to the main menu.
• Go to [Comm.] then [Wireless Network].
• Select the required Wi-Fi connection.
• Navigate to [Password] and enter the correct password to connect with Wi-Fi.
• Navigate to the [Connect to WIFI (OK)] button and press the <M/OK> key to save.

Note: When entering the password, press and hold the <M/OK> key to use the T9 input method. Refer to the manual page 17 for details.

Method 2: Setup Wi-Fi through USB

[Screenshot of USB Wi-Fi setup and ecwifi.txt file content]

• Go to [Comm.] then [Wi-Fi Setup by USB].
• Insert the USB drive into the clock, click [Download] to save the config file as ecwifi.txt.
• Open ecwifi.txt on PC, enter the Wi-Fi name (SSID) and Password, then save.
• Insert the USB drive back into the clock, navigate to [Upload] on the same screen to upload the settings.

6 Connect Device via Scan QR Code

[Screenshot of App Connection screen with QR code and NGTeco Time app QR scanning interface]

• Connect your mobile to the same Wi-Fi network as the clock.
• Go to [Comm.] then click [App Connection] to view the QR code.
• Open the Mobile App and press the [QR icon] to scan the QR code from the clock.
• The mobile app connects to the clock automatically.
• After successful connection, you can set up the clock options from the App.

7 Registered User on the Device or App

You can register users on the clock or via the App. The methods are as follows:

Method 1: Add a New User on Clock

[Screenshots of adding a new user and enrolling fingerprint]

• Press the <M/OK> key.
• Go to [Users] and then [Add User].
• Enter the First Name, Last Name of the user.
• Set the user role as Employee/Admin.
• Select Enroll FP to enroll the fingerprint.
• Similarly, select Enroll PWD to enroll the password.

Notes:

• Tear off sticker.
• Place the finger flat and centered on the sensor surface.
• Avoid angled/tilted position.
• Place the finger consecutively until the success message appears.

[Diagram showing correct and incorrect finger positions]

Method 2: Enroll Users in Batch through USB

[Screenshots of uploading users via USB and the Users List]

• Go to [Users] then click [Upload Users].
• Insert the USB drive into the clock, then select [Download users template file].
• Add the user details to the template file ecuser.txt on PC and save.
• Insert the USB drive back into the clock and click [Upload user file] on the same screen.
• Go to [Users List], select the user, and enroll the fingerprint.

Method 3: Register Users from App

[Screenshots of adding a new user via the app]

• Go to the Users menu.
• Click the Add User icon to add a new user.
• The User ID can be auto-generated or manually assigned. Enter the First Name, Last Name, and Password.
• Set the permission (Employee/Admin).
• Click Save & Sync to sync the user details to the time clock.
• Open User List on the clock to enroll the user's fingerprint from the clock.

8 To Use the Device

8.1 Setup Pay Period

Method 1: Set the Pay Period from Device

[Screenshot of the device's Pay Period setup screen]

• Go to [Pay Period].
• You can choose Weekly, Bi-weekly, Semi-monthly, or Monthly pay period type according to the payroll policy.
• The Time Report will be generated based on the selected pay period type.

Method 2: Setup Pay Period from App

[Screenshot of the app's Setup screen for Pay Period]

• Go to Setup menu.
• Set the Pay Period.
• Set the Start Day of the week.
• Set the Day Cutoff Time.
• Set the Duplicate Punch Interval.
• Set the Maximum Work Hours.
• Set the Time Format for the report.
• Click Save & Sync to sync the settings to the clock.

8.2 Configure Attendance Rule

Method 1: Set the Configure Attendance Rule from Device

[Screenshot of the device's Attendance Rule setup screen]

• Go to [Rule].
• Maximum Work Hours: Verifies if there is a missing punch when the total worked hours exceeds this value.
• Day Cutoff Time: Determines whether to count worked hours to the previous day or the next day.
• Duplicate Punch Interval: Avoids multiple attendance punches within the specified time.
• Auto Punch Mode: When enabled, the punch state is not displayed on the home screen and is updated automatically based on the previous punch state. When disabled, the user must manually select the punch state, which will be displayed on the home screen.
• View Punch Record: When enabled, users can view their attendance records.

Method 2: Set the Configure Attendance Rule from App

Go to the Setup menu. The operation is the same as in Method 2 Setup Pay Period from App and is not described repeatedly.

8.3 Add Missing Punch/Edit Punch

Method 1: Add Missing Punch from Device

[Screenshot of adding a missing punch on the device]

• Go to [Time Data], then click [Add Missing Punch].
• Select the user, then enter the punch date, time, and state.
• Navigate to [OK/M to Save] and press <M/OK> key to save.

Note: The device does not support the Edit Punch function.

Method 2: Add Missing Punch/Edit Punch from App

[Screenshots of adding and editing a punch via the app]

• Go to the Attendance menu.
• Click the Add Punch icon.
• Select the user to add the missing punch.
• Select the Punch Date and Time.
• Select the Punch State (IN/OUT).
• Click Save & Sync to sync the attendance details to the clock.
• Go to the Attendance menu.
• Select the user record you want to edit, and click the Edit Punch icon.
• Select the Punch Date and Time.
• Select the Punch State.
• Click Save & Sync to sync the attendance details to the clock.

8.4 Download Time Report

Method 1: Download from Device

[Screenshot of the device's Time Report download screen and a sample report]

• Insert the USB drive into the clock.
• Go to [Time Report] and select the required time period.
• Select the time format to be displayed on the report.
• Navigate to [OK/M to Download] and press <M/OK> key.

Method 2: Download Time Report from App

[Screenshot of the app's Report screen]

• Go to the Report menu.
• Select a user or all users.
• Select the specific Pay Period, or select Custom Period and set a date range within 31 days.
• Enter the email addresses.
• Click Download & Email Report to generate the time report.

Note: Connection to a computer and remote download of reports is not supported.

8.5 Reset Date and Time

[Screenshot of the device's Date and Time settings]

• Go to [System], then select [Date Time].
• Set the Date, Time, 24-Hour Time, and the Format.
• Enable Daylight Saving Time if required.

8.6 Upgrade Firmware

[Screenshot of the device's USB Upgrade screen]

• Initially, download the firmware from the website and save it to the root folder of the USB drive.
• Plug the USB drive into the clock.
• Go to [System] and then [USB Upgrade].
• Restart the clock after upgrading the firmware.

Note: If you need the upgrade file, please contact technical support personnel.

8.7 Download Users

[Screenshot of downloading users via USB]

• Insert a USB drive into the clock. Go to [Users] and then [Download users].
• When you need to recover the data, rename the downloaded file to ecuser.txt and upload it.

8.8 Delete Data

[Screenshot of the device's Data Management menu]

• Go to [Data] and click [Delete Attendance Log] to delete all attendance data.
• Go to [Data] and click [Delete All Data] to clear all clock data.

9 Help and Support

For further details, scan the QR code from the Help menu on the device or package box to visit the online help center.

Support Email: ngtime@ngteco.com

Support Phone: 770-800-2321

Support Center: https://www.ngteco.com/support/

[QR code linking to the support center]

Attachment 1

"Hereby, ZKTECO CO.,LTD declares that this Product is in compliance with the essential requirements and other relevant provisions of Directive 2014/53/EU.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and
2. This device must accept any interference received, including interference that may cause undesired operation.

Warning: Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.

"This equipment complies with FCC RF radiation exposure limits set forth for an uncontrolled environment. This equipment should be installed and operated with a minimum distance of 20 cm between the radiator and your body.

This transmitter must not be co-located or operating in conjunction with any other antenna or transmitter."