Yealink RoomCast Quick Start Guide

1 Package Contents

The RoomCast package includes the following items:

• RoomCast unit: A rectangular device with Yealink branding.
• 3m Ethernet Cable: A 3-meter Ethernet cable with RJ45 connectors for network connectivity.
• 1.8m HDMI Cable: A 1.8-meter HDMI cable with HDMI connectors for connecting to a display.
• 3M Velcro (x2): Two strips of 3M Velcro hook-and-loop fasteners for mounting.
• Cable Ties (x3): Three cable ties for organizing cables.
• Power Adapter (12V/1.25A): A 12V/1.25A power adapter with a wall plug and a DC output connector for powering the device via AC.
• Quick Start Guide: This document.

Optional Accessories:

• Yealink Wireless Presentation Pod WPP20: The optional Yealink Wireless Presentation Pod WPP20, a small, pen-like device with a button for easy content sharing.
• Pen Holder: An optional Pen Holder, a cylindrical container.

Note: Using Yealink-provided or approved accessories is recommended for optimal performance.

2 Installation

Choose one of the following installation methods:

Mount on top of a TV

Suitable for displays with a thickness between 1mm and 42mm. For mounting on a TV, the RoomCast unit is shown clipped onto the top edge of a flat-screen TV, viewed from both the front and side.

Place on top of projector or table

Use this method when no display device is present in the meeting room. For placement on a projector or table, the process involves attaching two square Velcro pads to the top of a projector, followed by mounting the projector upside down (180 degrees) from a ceiling bracket or fixture.

3 Powering on the RoomCast

The RoomCast can be powered in two ways:

1. AC Power Option: Connect the provided power adapter to the RoomCast and plug it into a wall outlet. The AC Power Option shows the power adapter's DC connector plugged into the RoomCast unit, with the adapter's wall plug inserted into a power outlet.
2. PoE (Power over Ethernet) Option: Connect the RoomCast to an IEEE 802.3af compliant PoE switch using a CAT5e cable. The PoE (Power over Ethernet) Option illustrates a CAT5e Ethernet cable connecting the RoomCast unit to a PoE switch, which has multiple RJ45 ports.

Note: A PoE switch and CAT5e cable must be purchased separately if using the PoE option.

4 Connection

Connect the RoomCast to your display and network:

• Connect the TV using the HDMI cable.
• Connect to the network via Ethernet or PoE.
• The USB port is used to pair the WPP20 presentation pod manually.

The connection diagram shows the back panel of the RoomCast unit. It illustrates connections for HDMI to a TV, an Ethernet cable (or PoE cable) to a network, a USB port for pairing the WPP20, and the DC 12V power input.

5 Setting up RoomCast

After powering on, configure the RoomCast via its web user interface:

If you connect to a wired network:

1. Connect your PC to the same Local Area Network (LAN) as the RoomCast.
2. Open a web browser and enter the RoomCast's IP address (displayed on the TV screen, usually in the bottom-right corner).
3. Log in using the default administrator username "admin" and password "0000".

If you do not connect to a network (using RoomCast's Wi-Fi):

1. Connect your PC to the RoomCast's provided wireless Access Point (AP). The AP name and password are displayed on the screen (default name: Yealink-XXXXXX).
2. Open a web browser and enter the RoomCast's IP address (192.168.144.1).
3. Log in using the default administrator username "admin" and password "0000".

Note: If not connected to a wired network, you can connect to the wireless network after accessing the web interface.

Declaration of Conformity

Manufacturer: YEALINK(XIAMEN) NETWORK TECHNOLOGY CO.,LTD.

Product Type: Wireless Presentation System

Model: RoomCast

This product meets the essential requirements of EC directives 2014/30/EU and 2014/35/EU.

Conformity Standards: Safety: EN 62368-1:2014, EMC: EN 55032:2015, EN 55035:2017.

Also complies with Directive 2011/65/EU (RoHS 2.0), Directive 2012/19/EU (WEEE), and Regulation (EC) No.1907/2006 (REACH).

European Contact: YEALINK (EUROPE) NETWORK TECHNOLOGY B.V.

Regulatory Notices & Safety Information

Operating Ambient Temperatures: -10°C to 50°C (14°F to 122°F).

Warranty: Limited to the unit itself for normal use.

Safety: Read instructions carefully. Keep the device dry and clean. Avoid collision. Do not dismantle. Use only approved accessories. Handle cables with care. Disconnect during thunderstorms. Unplug if unused for extended periods. Contact service for any issues.

Environmental: Place in a well-ventilated area, away from direct sunlight, heat sources, and strong magnetic fields. Keep dry and dust-free.

Cleaning: Use a soft, dry, anti-static cloth. Ensure the power plug is clean and dry.

The environmental recycling section features a symbol [recycling symbol] indicating proper disposal. Do not dispose of with domestic waste. Recycle according to local regulations.

Troubleshooting: Refer to the document for common issues like power connection, temperature range, and cable connectivity.

About Yealink

Yealink is a global brand specializing in video conferencing, voice communications, and collaboration solutions, known for high quality and user-friendly experiences. It holds the No.1 global market share in SIP phone shipments.

Technical Support

For firmware downloads, product documents, and FAQs, visit the Yealink WIKI at http://support.yealink.com/.

For technical issues, use the Yealink Ticketing system at https://ticket.yealink.com/.