Being a 3M Supplier

Welcome to 3M's Supplier Community!

3M is pleased to welcome you as a supplier. This document provides essential information to help you become a successful supplier to 3M. You may encounter different procurement systems across 3M sites, particularly between Canada and the US, as the global 3M ERP is deployed.

Please review this document carefully and reach out with any questions.

Table of Contents

• Initial Transactions
• Transition to eCommerce
• Purchase Orders
• Accounts Payable
• Freight Billing
• Frequently Asked Questions (FAQs) & Contacts

Initial Transactions

• Purchase Orders (POs) from 3M will be sent via fax or email.
• Until your company is set up on an eCommerce tool, transactions will be manual, including submitting invoices via postal mail.
• Invoices must include the 3M PO number and be sent to the correct address specified in the 'Send Invoice To' section of the PO.
• Upon invoice approval, 3M will issue payment based on standard payment terms from the invoice date.
• Global 3M Terms and Conditions are available on the Supplier Website: www.3m.com/supplierdirect/terms and conditions.
• Your account will be set up for payment via Electronic Funds Transfer (EFT).

To avoid errors and delays, request eCommerce setup: Contact STPeCommerceAmericas@mmm.com.

PO Example

The illustration shows an example of a 3M Purchase Order sent via email or fax. The appearance may differ if received from an eCommerce tool.

Total PO Amount (Before Tax): 2,320.00 USD

Transitioning to eCommerce

3M utilizes eCommerce supplier collaboration tools to enhance electronic trading relationships. eCommerce transactions with 3M are expected.

Tools to enable electronic viewing and transacting:

• Purchase Orders (PO): View, download, or interface directly into your ERP system.
• Purchase Order Acknowledgments (POA): Confirm or correct PO details.
• Advanced Shipping Notices (ASN): Confirm shipment quantities and dates prior to shipment.
• Invoices: Send electronic invoices matching POs and actual shipments.
• Online Catalogs: Supplier-provided, in collaboration with 3M.
• Electronic Funds Transfer: Electronic payment of invoices via ACH or wire.

Benefits to 3M and suppliers:

• Real-time communication and visibility of purchasing data.
• Reduced paper, manual data processing, and lost paperwork.
• Early identification and correction of purchasing data errors.
• Reduced receiving and invoice match exceptions.
• Improved data processing accuracy and efficiency.
• Timely invoice payments.

Questions? Contact STPeCommerceAmericas@mmm.com.

eCommerce Options and Information

Contact STPeCommerceAmericas@mmm.com for information on options!

eCommerce Transaction Requirements

Purchase Order (PO)

Dates

PO Line Numbers

3M Material Numbers

Freight Terms

Purchase Order Acknowledgement (POA)

Buyer Contact

Order Review

Purchase Orders

Purchase Order (PO) Output

Dates

PO Line Numbers

3M Material Numbers

Freight Terms

Purchase Order Acknowledgement (POA)

Buyer Contact

Order Review

Accounts Payable

Accounts Payable Contacts

Invoices and Credit Memo 'Bill To'

Invoice Submission

Payments

Invoice and credit memo requirements

• All invoices/credit memos must include the Purchase Order (PO) number.
• Invoices/credit memos without the PO number will be rejected to the supplier.
• Do not include any spaces or special characters such as :#) in the PO or invoice number.
• Do not send a paper copy of the invoice in addition to the electronic invoice.
• Currency, Quantity, Unit of Measure, and price must match the PO.
• Only one PO per invoice/credit memo.
• If the PO contains more than one line, you may submit one or more lines on each invoice/credit memo to match the PO.
• Freight charges may not be billed as a line unless the PO has a line for freight charges.
• All price discounts should be reflected in the Unit Price, and any changes should be submitted via electronic Purchase Order Acknowledgement (POA) to ensure the change is reflected on the PO prior to shipment and invoicing.
• All invoices/credit memos must be submitted via eCommerce.
• No handwritten information is allowed on invoices.

Key Tax Information

• 3M Company has Direct Pay Permits in the following states: Alabama, Arkansas, Iowa, Minnesota, Nebraska, North Carolina, South Dakota, Texas, West Virginia, Wisconsin. Sales tax should not be charged in these states, subject to specific exclusions. 3M Company's direct pay permits can be found at: https://www.3m.com/3M/en_US/suppliers-direct/suppliers/source-to-pay/3m-sales-tax-information/
• 3M Company is also subject to manufacturing and other sales tax exemptions in states where it operates.
• Any invoice changes must first be reflected in a Purchase Order Acknowledgement (POA) to ensure the PO is updated before a new invoice is submitted.
• If sales tax is charged incorrectly, a request for a corrected invoice will be sent to your organization. If the request is for another exemption type, the appropriate tax exemption certificate will be provided.

Freight Transaction Requirements

Freight Transaction Requirements

Domestic U.S. 3M LTL Collect and Third-Party Shipments must follow these instructions:

• A) Non-Palletized freight weighing less than 200 lbs: Ship via UPS collect ground service using account number (V6A466).
• B) Shipments between 200 lbs and 20,000 lbs or greater than 24 pallets: Use the 3M website at trr.3m.com. Enter origin, destination, and shipment information to receive a routing.
• C) Shipments greater than 20,000 lbs or 24 pallets: Call the 3M shipment control center at 1-800-328-1355 (651-575-5252 for MN) at least 72 hours prior to ship date.

The 3M purchase order number is required on shipping documents and when calling for a routing.

Bill of Lading Instructions:

Send Freight bill to:
3M Company (3MCP01)
c/o Data2Logistics
P.O. BOX 61050
Fort Myers, FL 33906
3M Purchase Order number: _______________

• Deviations from shipping instructions may result in charges back to suppliers for the difference in freight costs.
• Suppliers must use appropriate packaging for the specified mode of transportation.
• If unable to comply, contact the 3M transportation department at 800-328-1355 for further instructions.

Billing & Invoice Instructions:

To ensure prompt and correct payment, all invoices, packing lists, bills of lading, freight bills, and other correspondence must include:

1. PO #
2. PO Line Item #
3. PO Line Item Unit
4. 11-Digit part # (if applicable)
5. One PO # per invoice and/or packing list

• Supplier quotes are for scope and price information only; payment terms are determined by 3M company guidelines and/or contracts assigned to the PO.
• To avoid payment delays, ensure your invoice exactly matches the PO, line for line, and amount.
• For questions, call the Sourcing helpline before billing at 612-326-3839.

3M Shipping: 800-328-1355
3M Helpline: 612-326-3839

Frequently Asked Questions and Answers

Contact Us – PO & Invoice

With your partnership, a bright future is ahead. Thank you.