The ECOSYS series offers various features to optimize office
workflow, save energy and costs, create attractive documents,
strengthen security, and enhance operational efficiency.

Optimize Your Office Workflow:

The machine is designed to streamline document processing tasks,
improving productivity and efficiency in the office
environment.

Save Energy and Cost:

With energy-saving features and cost-efficient operations, the
ECOSYS series helps reduce overall operational expenses.

Create Attractive Documents:

Enhance your document output with high-quality printing
capabilities that ensure professional-looking results.

Strengthen Security:

Advanced security features protect sensitive information and
ensure data confidentiality within your organization.

Use Functions More Efficiently:

Maximize the use of machine functions to optimize performance
and achieve desired outcomes effectively.

Product Usage Instructions:

Color and Image Quality Functions:

Basic Color Modes:

The machine offers various basic color modes for different types
of document printing needs. Select the appropriate mode based on
your requirements.

Adjusting Image Quality and Color:

You can adjust image quality and color settings to customize the
output according to your preferences. Follow the provided
guidelines for optimal results.

Guides Provided with the Machine:

Refer to the operation guide included with the machine for
detailed instructions on setup, operation, maintenance, and
troubleshooting.

About the Operation Guide (this Guide):

Understand the structure of the guide and familiarize yourself
with the conventions used to make efficient use of the provided
information.

Safety Conventions in This Guide:

Follow the safety conventions outlined in the guide to ensure
safe operation and prevent accidents while using the machine.

Environment:

Learn about the environmental considerations related to using
the product and follow recommended practices for eco-friendly
operation.

Precautions for Use:

Adhere to the precautions mentioned in the guide to maintain the
machine’s performance and prolong its lifespan.

Compliance and Conformity:

Ensure compliance with legal requirements and conformity
standards when using the product in your office environment.

FAQ:

Q: How do I connect the machine to a wireless network?

A: Follow the wireless connection instructions provided in the
guide. Ensure that you have the necessary equipment and network
details before proceeding with the setup.

Q: Can I use non-genuine toner cartridges with this
machine?

A: It is recommended to use genuine toner cartridges to maintain
print quality and avoid potential damage to the machine. Using
non-genuine cartridges may void warranty coverage.

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kyoceradocumentsolutions.com
Operation Guide
ECOSYS MA4000fx ECOSYS MA4000x ECOSYS MA3500fx ECOSYS MA3500x
2025.03 C1CKDENEN006

Contents

Please Read First…………………………………………………………………………..1

Preface ………………………………………………………………………………………………………………………… 2

Machine Features ………………………………………………………………………………………………………… 4

Optimize your office workflow ……………………………………………………………………………. 4

Save energy and cost …………………………………………………………………………………………. 6

Create attractive documents ………………………………………………………………………………. 7

Strengthen security ……………………………………………………………………………………………. 8

Use functions more efficiently ………………………………………………………………………….. 10

Color and Image Quality Functions…………………………………………………………………………….. 12

Basic Color Modes ……………………………………………………………………………………………. 12

Adjusting Image Quality and Color …………………………………………………………………… 13

Guides Provided with the Machine …………………………………………………………………………….. 15

About the Operation Guide (this Guide)……………………………………………………………………… 17

Structure of the guide ………………………………………………………………………………………. 17

Conventions Used in This Guide ……………………………………………………………………….. 18

Notice ………………………………………………………………………………………………………………………… 22

Safety Conventions in This Guide ……………………………………………………………………… 22

Environment …………………………………………………………………………………………………….. 23

Precautions for Use ………………………………………………………………………………………….. 24

Compliance and Conformity……………………………………………………………………………… 25

Legal Restriction on Copying/Scanning …………………………………………………………….. 27

Wireless Connection …………………………………………………………………………………………. 28

Security Precautions when Using Wireless LAN (If equipped) ……………………………. 29

Limited Use of This Product………………………………………………………………………………. 30

Legal and Safety Information……………………………………………………………………………. 31

Energy Saving Control Function………………………………………………………………………… 34

Automatic 2-Sided Print Function ……………………………………………………………………… 35

Resource Saving – Paper …………………………………………………………………………………… 36

Environmental benefits of “Power Management”……………………………………………… 37

ENERGY STAR Program……………………………………………………………………………………… 38

Precautions for security when using wireless LAN…………………………………………….. 39

Installing and Setting up the Machine ………………………………………..40

Part Names (Machine Exterior)…………………………………………………………………………………… 41

Part Names (Connectors/Interior)………………………………………………………………………………. 43

Part Names (With Optional Equipments Attached)……………………………………………………… 45

How to hold the device ………………………………………………………………………………………………. 46

Connecting the Machine and Other Devices ………………………………………………………………. 47

Connecting Cables……………………………………………………………………………………………………… 49

Connecting LAN Cable………………………………………………………………………………………. 49

Connecting USB Cable………………………………………………………………………………………. 50

Connecting the Power Cable …………………………………………………………………………….. 51

Power On/Off …………………………………………………………………………………………………………….. 52

Power on ………………………………………………………………………………………………………….. 52

Power off………………………………………………………………………………………………………….. 53

Using the Operation Panel …………………………………………………………………………………………. 54

Operation Panel Keys ……………………………………………………………………………………….. 54

Using the Operation Panel ……………………………………………………………………………….. 57

Help Screen………………………………………………………………………………………………………. 59

Logout ……………………………………………………………………………………………………………… 63

Default Settings of the Machine …………………………………………………………………………………. 64

Setting Date and Time………………………………………………………………………………………. 64 Network Setup………………………………………………………………………………………………….. 66 Energy Saver function ………………………………………………………………………………………. 78 Installing Software …………………………………………………………………………………………………….. 84 Published Software (Windows)………………………………………………………………………….. 84 Published Software (Mac) …………………………………………………………………………………. 86 Installing Software in Windows…………………………………………………………………………. 87 Uninstalling Windows Software ………………………………………………………………………… 94 Installing Software on a Mac OS Computer ………………………………………………………. 96 Configure TWAIN Driver. ………………………………………………………………………………….101 Configure WIA Driver……………………………………………………………………………………….103 Check the counter …………………………………………………………………………………………………….105 Additional Preparations for the Administrator …………………………………………………………..106 Administrator Privileges Overview …………………………………………………………………..106 Log in as Machine Administrator or Administrator …………………………………………..107 Strengthening the Security………………………………………………………………………………108 What is Command Center RX…………………………………………………………………………………….110 Accessing Command Center RX ……………………………………………………………………….111 Changing Security Settings………………………………………………………………………………112 Changing Device Information ………………………………………………………………………….113 SMTP and E-mail Settings ………………………………………………………………………………..114 Registering Destinations………………………………………………………………………………….118 Transferring Data from Our Other Products………………………………………………………………119 Migrating the Address Book…………………………………………………………………………….119

Preparation before Use……………………………………………………………..127

Load paper ……………………………………………………………………………………………………………….128

Loading Paper …………………………………………………………………………………………………128

Precaution for Loading Paper ………………………………………………………………………….129

Paper Specifications available in the Cassettes ………………………………………………..130

Loading in the Cassettes………………………………………………………………………………….131

Paper Specifications available in the Multipurpose Tray …………………………………..135

Loading Paper in the Multipurpose Tray ………………………………………………………….136

Specifying Paper Size and Media Type……………………………………………………………..138

Paper Stopper …………………………………………………………………………………………………………..140

Preparation for Sending a Document to a Shared Folder in a PC ……………………………….141

Make a note of the computer name and full computer name ………………………….141

Make a note of the user name and domain name ……………………………………………142

Create a shared folder and make a note of the shared folder name…………………143

Configuring Windows Firewall …………………………………………………………………………148

Scan to Folder Setup Tool for SMB……………………………………………………………………153

Registering Destinations in the Address Book …………………………………………………………..159

Adding a Destination (Address Book)……………………………………………………………….159

Add One Touch Keys………………………………………………………………………………………..170

Print from PC …………………………………………………………………………….173

Printer Driver Print Settings Screen …………………………………………………………………………..174

Displaying the Printer Driver Help……………………………………………………………………175

Changing the Default Printer Driver Settings (Windows Sever 2016 and later) …176

Changing the Default Printer Driver Settings (Windows 11)……………………………..177

Printing from PC ……………………………………………………………………………………………………….178

Printing on Standard Sized Paper…………………………………………………………………….178

Printing on Non-standard Sized Paper …………………………………………………………….180

Printing with Universal Print ……………………………………………………………………………183

Canceling Printing from a Computer ……………………………………………………………….187

Printing from the Mobile Device………………………………………………………………………………..188

Printing by AirPrint ………………………………………………………………………………………….188

Printing by Mopria …………………………………………………………………………………………..189

Printing with Wi-Fi Direct …………………………………………………………………………………190

Printing Data Saved in the Printer……………………………………………………………………………..191 Specifying the Job Box from a Computer and Storing the Job …………………………..191 Printing Documents from Private Print Box ……………………………………………………..193 Deleting the Documents Stored in the Private Print Box ………………………………….194 Printing Document from Stored Job Box ………………………………………………………….195 Deleting the Documents Stored in the Stored Job Box ……………………………………..197 Printing Document from Quick Copy Box…………………………………………………………198 Deleting the Documents Stored in the Quick Copy Box ……………………………………199 Printing Document from Proof and Hold Box…………………………………………………..200 Deleting the Documents Stored in the Proof and Hold Box………………………………201 Printing Documents from PIN Print Box…………………………………………………………..202 Deleting the Documents Stored in the PIN Print Box ……………………………………….203 Printing Document from Universal Print Box……………………………………………………204 Deleting the Documents Stored in the Universal Print Box ………………………………206 Job Box Settings ………………………………………………………………………………………………207
Monitoring the Printer Status (Status Monitor)………………………………………………………….208 Accessing the Status Monitor…………………………………………………………………………..208 Exiting the Status Monitor ……………………………………………………………………………….209 Quick View State………………………………………………………………………………………………210 Printing progress tab……………………………………………………………………………………….211 Paper tray status tab ……………………………………………………………………………………….212 Toner Status Tab………………………………………………………………………………………………213 Alert tab…………………………………………………………………………………………………………..214 Status Monitor Context Menu ………………………………………………………………………….215 Status Monitor Notification Settings ………………………………………………………………..216

Operation on the Machine ………………………………………………………..218

Loading Originals ……………………………………………………………………………………………………..219

Placing Originals on the Platen………………………………………………………………………..219

Original Specifications available in the Document Processor……………………………221

Recalling Frequently Used Functions (Program 1) ……………………………………………………..224

Recall the program ………………………………………………………………………………………….226

Overwrite the program ……………………………………………………………………………………227

Delete the program …………………………………………………………………………………………228

Selection key settings………………………………………………………………………………………229

Copying ……………………………………………………………………………………………………………………. 230

Copy ……………………………………………………………………………………………………………….. 230

Canceling Jobs …………………………………………………………………………………………………231

Basic Scanning (Sending)…………………………………………………………………………………………..232

Sending Document via E-mail ……………………………………………………………………………………233

Sending Document to Desired Shared Folder on a Computer (Scan to PC) ………………..234

Sending Document to Folder on an FTP Server (Scan to FTP) …………………………………….236

Scanning using TWAIN or WIA…………………………………………………………………………………..238

Useful Sending Method …………………………………………………………………………………………….239

WSD Scan………………………………………………………………………………………………………………….240

Install the Driver (for Windows 10) …………………………………………………………………..240

Install the Driver (for Windows 11) …………………………………………………………………..241

Executing WSD scan ………………………………………………………………………………………..242

Sending to different types of destinations (Multi sending)…………………………………………243

Sending to different types of destinations ……………………………………………………….243

Sending Documents to E-mail Address of Logged in User (to myself)………………………..245

Using a Fax Server to Send (Fax Server Send) ……………………………………………………………246

Canceling Sending Jobs …………………………………………………………………………………………….248

Handling Destination ………………………………………………………………………………………………..249

Specifying Destination …………………………………………………………………………………….249

Choosing from the Address Book …………………………………………………………………….250

Choosing from the External Address Book……………………………………………………….251

Choosing from One Touch key destinations …………………………………………………….252

Checking and Editing Destinations…………………………………………………………………..253

iii

Confirmation Screen of Destinations ……………………………………………………………….254 Re-entering the New Destination …………………………………………………………………….255 Recall ………………………………………………………………………………………………………………256 How to use the FAX Function …………………………………………………………………………………….257 Using Document Boxes …………………………………………………………………………………………….258 What is Job Box? ………………………………………………………………………………………………258 What is USB Drive Box? ……………………………………………………………………………………259 What is a Fax Memory RX Box/Subaddress Box/Polling Box?……………………………260 Using Removable USB Drive ……………………………………………………………………………………..261 Printing Documents Stored in Removable USB Drive ……………………………………….261 Saving Documents to USB Drive (Scan to USB)…………………………………………………263 Check the USB Drive Information …………………………………………………………………….265 Removing USB Drive………………………………………………………………………………………..266 Cloud Linkage Function …………………………………………………………………………………………….267 Set up files and folders in a cloud service…………………………………………………………267 Installing Kyocera Cloud Access……………………………………………………………………….268 Set Kyocera Cloud Access user account (authorization information). ……………….269 Linkage with the Cloud Service ………………………………………………………………………..271 Scan and Print using the Cloud Service ……………………………………………………………272

Using Various Functions ……………………………………………………………274

About Functions Available on the Machine………………………………………………………………..275

Select a function menu. …………………………………………………………………………………..275

Copy ……………………………………………………………………………………………………………….. 276

Send ……………………………………………………………………………………………………………….. 278

USB Drive (Store File, Printing Documents)………………………………………………………281

Functions ………………………………………………………………………………………………………………….284

Original Size…………………………………………………………………………………………………….284

Paper Selection ……………………………………………………………………………………………….285

Mixed Size Orig. ………………………………………………………………………………………………287

Orig.Orientation ………………………………………………………………………………………………289

Collate…………………………………………………………………………………………………………….. 290

ID Card Copy……………………………………………………………………………………………………291

Density ……………………………………………………………………………………………………………292

Original Image ………………………………………………………………………………………………..293

EcoPrint …………………………………………………………………………………………………………..295

Color Selection ………………………………………………………………………………………………..296

Sharpness ……………………………………………………………………………………………………….297

Backgrnd Density…………………………………………………………………………………………….298

Saturation ……………………………………………………………………………………………………….299

Prevent Bleed-t………………………………………………………………………………………………..300

Contrast………………………………………………………………………………………………………….. 301

Erase Colors …………………………………………………………………………………………………….302

Zoom ………………………………………………………………………………………………………………303

Combine …………………………………………………………………………………………………………. 306

Border Erase ……………………………………………………………………………………………………309

Duplex …………………………………………………………………………………………………………….312

Continuous Scan ……………………………………………………………………………………………..316

JobFinish Notice……………………………………………………………………………………………….317

File Name Entry ……………………………………………………………………………………………….318

Priority Override………………………………………………………………………………………………319

FoldingDetection…………………………………………………………………………………………….. 320

Skip Blank Page……………………………………………………………………………………………….321

Duplex …………………………………………………………………………………………………………….322

Sending SizeSending Size ………………………………………………………………………………..323

File Format ………………………………………………………………………………………………………325

File Separation…………………………………………………………………………………………………332

Scan Resolution……………………………………………………………………………………………….333

Clarify Text (Noise Removal) …………………………………………………………………………….334

Subject/Body …………………………………………………………………………………………………..335

FTP Encrypted TX …………………………………………………………………………………………….336 EmailEncryptedTX ……………………………………………………………………………………………337 DigitalSignature ………………………………………………………………………………………………338 Storing Size ……………………………………………………………………………………………………..340 Encrypted PDF …………………………………………………………………………………………………341 JPEG/TIFF Print…………………………………………………………………………………………………342 XPS FitTo Page …………………………………………………………………………………………………343

Status/Job Cancel………………………………………………………………………344

Checking Job Status…………………………………………………………………………………………………..345

Displaying Status Screens………………………………………………………………………………..345

Details of the Status Screens ……………………………………………………………………………347

Checking Job History …………………………………………………………………………………………………353

Displaying Job History Screen ………………………………………………………………………….354

Sending the Log History…………………………………………………………………………………..358

Job Operation ……………………………………………………………………………………………………………359

Pause and Resumption of Jobs ………………………………………………………………………..359

Canceling of Jobs……………………………………………………………………………………………..360

Check the device information ……………………………………………………………………………………361

Checking the Remaining Amount of Toner and Paper, and the Condition of the

Unit ………………………………………………………………………………………………………………………….. 362

System Menu…………………………………………………………………………….363

Operation Method…………………………………………………………………………………………………….364

System Menu Settings ………………………………………………………………………………………………365

[Report] ……………………………………………………………………………………………………………………. 367 [Report Print] …………………………………………………………………………………………………..367 [Admin Rpt Set.] ………………………………………………………………………………………………368 [Result Rpt Set.] ……………………………………………………………………………………………….369 [Jobs Log] ………………………………………………………………………………………………………..370

History Management……………………………………………………………………………………….371

[Counter]………………………………………………………………………………………………………………….. 372 [System/Network]…………………………………………………………………………………………………….. 373 [Network Setting]…………………………………………………………………………………………….373 [User/Job Account] ……………………………………………………………………………………………………420 [User Property] …………………………………………………………………………………………………………422 [Common Settings] …………………………………………………………………………………………………..423 [Language] ……………………………………………………………………………………………………… 424 [Default Screen]……………………………………………………………………………………………….425 [Sound] ……………………………………………………………………………………………………………426 [Display Bright.]……………………………………………………………………………………………….427 [Media Type Set.]……………………………………………………………………………………………..428 [Orig./Paper Set.] …………………………………………………………………………………………….430 [Paper Setup Msg] …………………………………………………………………………………………..435 [Preset Limit] …………………………………………………………………………………………………..436 [Measurement] ……………………………………………………………………………………………….. 437 [Error Handling] ………………………………………………………………………………………………438 [Date/Time]……………………………………………………………………………………………………..439 [Timer Setting]…………………………………………………………………………………………………440 [Function Default] ……………………………………………………………………………………………442 [Login Operation]…………………………………………………………………………………………….449 [RAM Disk Mode]……………………………………………………………………………………………..450 [Format SD Card]……………………………………………………………………………………………..451 [Disp. Status/Log]…………………………………………………………………………………………….452 [Keyboard Lang.]……………………………………………………………………………………………..453 [Keyboard Type] ………………………………………………………………………………………………454 [Low Toner Alert]……………………………………………………………………………………………..455 [MaintenanceAlert] ………………………………………………………………………………………….456 [Remote Printing]…………………………………………………………………………………………….457

[Direct PRN (Web)] …………………………………………………………………………………………..458 [Show PowerOffMsg]……………………………………………………………………………………….459 [EnergySaver Set.]……………………………………………………………………………………………460 [Pause/Resume Set]…………………………………………………………………………………………461 [CloudConnectSet.] ………………………………………………………………………………………….462 [Copy] ……………………………………………………………………………………………………………………….463 [Printer] ……………………………………………………………………………………………………………………. 464 [Send] ……………………………………………………………………………………………………………………….467 [FAX] …………………………………………………………………………………………………………………………470 [Document Box]………………………………………………………………………………………………………..471 [Application] ……………………………………………………………………………………………………………..472 [Edit Destination] ………………………………………………………………………………………………………473 [Adjust/Maint.] ………………………………………………………………………………………………………….475

User Authentication and Accounting (User Login, Job

Accounting) ………………………………………………………………………………478

Overview of User Login Administration……………………………………………………………………..479

Managing the Job Account from PC …………………………………………………………………479

Enable User Login Administration……………………………………………………………………………..481

Setting User Login Administration …………………………………………………………………………….482

Authentication Security……………………………………………………………………………………482

Adding a User (Local User List) ………………………………………………………………………..484

Change the user properties……………………………………………………………………………..488

Deleting a user. ……………………………………………………………………………………………….490

Managing the Users that Print on This Machine from a PC ………………………………491

Managing the Users that Send Faxes from a PC……………………………………………….493

Managing the Users to Scan Using TWAIN……………………………………………………….494

Managing the Users to Scan Using WIA …………………………………………………………..495

Local Authorization………………………………………………………………………………………….496

Server Settings ………………………………………………………………………………………………..497

Configure Network User Rights ……………………………………………………………………….498

Group Authorization Settings…………………………………………………………………………..499

Guest Authorization Settings …………………………………………………………………………..500

Obtain NW User Property ………………………………………………………………………………..503

Card Authentication Kit Settings………………………………………………………………………504

ID Card Settings ………………………………………………………………………………………………507

PIN Login…………………………………………………………………………………………………………510

Using User Login Administration……………………………………………………………………..511

Overview of Job Accounting ………………………………………………………………………………………512

Enable job accounting ………………………………………………………………………………………………514

Job Accounting ………………………………………………………………………………………………………….515

Set the Job Accounting(Local) ……………………………………………………………………………………516

Adding an Account…………………………………………………………………………………………..516

Restricting the Use of the Machine ………………………………………………………………….517

Editing an Account…………………………………………………………………………………………..518

Deleting an Account ………………………………………………………………………………………..519

Job Accounting for Printing ……………………………………………………………………………..520

Job Accounting for Scan Using TWAIN ……………………………………………………………..522

Job Accounting for Scan Using WIA ………………………………………………………………….523

Job Accounting for the FAX Transmitted from a Computer ……………………………….524

Configuring Job Accounting ………………………………………………………………………………………525

Default Counter Limit ………………………………………………………………………………………525

Counting the Number of Pages Printed …………………………………………………………..527

Print Accounting Report…………………………………………………………………………………..529

Using Job Accounting ………………………………………………………………………………………530

Apply Limit ………………………………………………………………………………………………………532

Copier/Printer Count ……………………………………………………………………………………….533

Unknown User Settings …………………………………………………………………………………..534

Troubleshooting ……………………………………………………………………….536

Regular Maintenance………………………………………………………………………………………………..537

Cleaning ………………………………………………………………………………………………………….537

Cleaning Platen ……………………………………………………………………………………………….538

Cleaning Slit Glass……………………………………………………………………………………………539

Clean the inside of the main unit……………………………………………………………………..540

Replacing the Toner Container…………………………………………………………………………544

Troubleshooting ……………………………………………………………………………………………………….548

Solving Malfunctions ……………………………………………………………………………………….548

Machine Operation Trouble……………………………………………………………………………..549

Printed Image Trouble …………………………………………………………………………………….598

Remote Operation …………………………………………………………………………………………..622

Responding to Messages…………………………………………………………………………………625

List of Transmission Error Codes ……………………………………………………………………..682

Adjustment/Maintenance …………………………………………………………………………………………. 736

Overview of Adjustment/Maintenance …………………………………………………………….736

Perform image adjustment ……………………………………………………………………………..737

Clearing Paper Jams ………………………………………………………………………………………………….738

Jam Location Indicators …………………………………………………………………………………..738

Remove any jammed paper in the Multipurpose Tray………………………………………740

Remove paper jams from Cassette 1 to Cassette 3…………………………………………..741

Remove the paper jammed inside the machine ……………………………………………….743

Remove any jammed paper in Rear Cover and Duplex Unit……………………………..748

Remove any jammed paper in the Document Processor (Reverse Automatic) ….751

Appendix…………………………………………………………………………………..753

Optional Equipment ………………………………………………………………………………………………….754

Option configuration ……………………………………………………………………………………….754

Overview of the Applications …………………………………………………………………………………….757

Starting Application Use ………………………………………………………………………………….757

Checking Details of Application ……………………………………………………………………….758

Character Entry …………………………………………………………………………………………………………759

Key used………………………………………………………………………………………………………….759

Character Entry Selection…………………………………………………………………………………761

Entering numbers and alphabets …………………………………………………………………….762

Entering Symbols …………………………………………………………………………………………….763

Entering Characters…………………………………………………………………………………………764

In the login operation settings, select and enter[Text]……………………………………..766

About Paper ……………………………………………………………………………………………………………..767

Basic Paper Specifications ……………………………………………………………………………….767

Choosing the Appropriate Paper ……………………………………………………………………..768

Special Paper …………………………………………………………………………………………………..771

Specifications ……………………………………………………………………………………………………………781

Machine ………………………………………………………………………………………………………….. 781

Copy Functions………………………………………………………………………………………………..783

Printer Function ………………………………………………………………………………………………785

Scanner Functions …………………………………………………………………………………………..786

Document Processor ……………………………………………………………………………………….787

Paper Feeder (300 250 sheet x 2)……………………………………………………………………..788

Backing up your data ………………………………………………………………………………………………..789

Backing up your data using KYOCERA Net Viewer ……………………………………………789

Backing up your date using USB Drive …………………………………………………………….790

Security Quick Setup Function List …………………………………………………………………………….791

TLS………………………………………………………………………………………………………………….. 791

Serverside Settings ………………………………………………………………………………………….792

Clientside Settings …………………………………………………………………………………………..793

IPv4 Settings (Wired Network) …………………………………………………………………………794

IPv4 Settings (Wireless Network) ……………………………………………………………………..795

IPv6 Settings (Wired Network) …………………………………………………………………………796

IPv6 Settings (Wireless Network) ……………………………………………………………………..797

vii

Send Protocols: FTP Client (Transmission) ………………………………………………………..798 Other Protocols: HTTP (Client)………………………………………………………………………….799 Other Protocols: SOAP……………………………………………………………………………………..800 Other Protocols: LDAP……………………………………………………………………………………..801 Send Protocols: SMTP (E-mail TX)……………………………………………………………………..802 Email: POP3 User Settings ……………………………………………………………………………….803 Print protocols…………………………………………………………………………………………………804 Send Protocol ………………………………………………………………………………………………….806 Other Protocols ……………………………………………………………………………………………….807 TCP/IP: Bonjour Settings ………………………………………………………………………………….809 Network Settings …………………………………………………………………………………………….810 Connectivity …………………………………………………………………………………………………….811 Interface Block Setting …………………………………………………………………………………….812 Energy Saver/Timer …………………………………………………………………………………………813 User Account Lockout Setting ………………………………………………………………………….814 Job Status/Job Logs Settings…………………………………………………………………………….815 Edit Restriction ………………………………………………………………………………………………..816 Prevent Mis-sending Settings…………………………………………………………………………..817
viii

Please Read First
1 Please Read First
Preface ………………………………………………………………………………………………………………………… 2 Machine Features ………………………………………………………………………………………………………… 4 Color and Image Quality Functions…………………………………………………………………………….. 12 Guides Provided with the Machine …………………………………………………………………………….. 15 About the Operation Guide (this Guide)……………………………………………………………………… 17 Notice ………………………………………………………………………………………………………………………… 22
1

Please Read First > Preface
Preface
Thank you for purchasing this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition. Please read this Operation Guide before using the machine. The product illustrations, screens, settings, etc., in this guide may differ depending on the machine you are using.
We recommend the use of our genuine toner containers, which have passed rigorous quality control testing, to maintain quality.
The use of non-genuine toner containers may cause failure. We will not be liable for any damages caused by the use of third party supplies in this machine. A label is affixed to our genuine supplies, as shown below.
Checking the Equipment’s Serial Number
The equipment’s serial number is printed in the location shown in the figure.
You’ll need the equipment’s serial number when contacting your Service Representative. Please check the number before contacting your service representative.
2

Please Read First > Preface
Location of factory-set initial login password
Change the login password to one of your choice for security reasons.
3

Please Read First > Machine Features
Machine Features
The machine is equipped with many useful functions. Using Various Functions (page 274) Here are some examples.
Optimize your office workflow
Access to frequently used functions with just one touch (Program)
You can preset frequently used functions. Once you register frequently used settings as a program, you can call up the settings simply by selecting the program number. Using this favorite brings the same results even if operated by another person.
Recalling Frequently Used Functions (Program 1) (page 224)
Scan originals of different sizes at a time (Mixed Size Originals)
It is useful when preparing conference materials. You can set the different sized originals at one time so you don’t need to reset the originals regardless of size.
Mixed Size Orig. (page 287)
Scan a large number of originals in separate batches and produce as one job (Continuous Scan)
It is useful when preparing many-page handouts. When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.
Continuous Scan (page 316)
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Please Read First > Machine Features
Send one time with multiple sending options (Multi Sending)
You can send a same document to the multiple destinations using a different method. You can specify multiple destinations of different send methods such as Email, SMB, and Fax. You can reduce your workflow by sending a job at once. Sending to different types of destinations (Multi sending) (page 243)
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Please Read First > Machine Features
Save energy and cost
Save energy as needed (Energy Saver function)
The machine is equipped with Energy Saver function that automatically switches the machine into Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation. In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.
Energy Saver function (page 78)
Printing with reduced toner consumption (EcoPrint)
You can save toner consumption with this function. When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner. Use this function when a high-quality print is not required.
EcoPrint (page 295)
Reduce paper use (Paper Saving Printing)
You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.
Combine (page 306) Duplex (page 312)
Skip blank pages when printing (Skip Blank Page)
When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.
Skip Blank Page (page 321) 6

Please Read First > Machine Features
Create attractive documents
Prevent image bleed-through (Prevent Bleed-through)
Hides background colors and image bleed-through when scanning thin original. Prevent Bleed-t (page 300)
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Please Read First > Machine Features
Strengthen security
Password-protect a PDF file (PDF Encryption Functions)
Use the PDF format’s password security options to restrict document viewing, printing and editing.
PDF Encryption Functions (page 327)
Prevent loss of finished documents (Private Print)
Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.
Printing Documents from Private Print Box (page 193)
Log in by ID card (Card Authentication)
You can log in simply by touching an ID card. You don’t need to enter your user name and password.
Overview of the Applications (page 757)
Strengthen security (Settings for Administrator)
Various functions are available for administrators to strengthen security.
Strengthening the Security (page 108)
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Please Read First > Machine Features
Prevent the execution of malware (Allowlisting)
Prevent malware from running and prevent software tampering and maintain system reliability.
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Please Read First > Machine Features
Use functions more efficiently
Make the machine quiet (Quiet Mode)
You can make the machine quiet by reducing its running noise. You can switch ON/OFF with one touch.
Use the quiet mode. (page 83)
Expand functions as necessary(Application)
The functionality of the machine can be expanded by installing applications. Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.
Overview of the Applications (page 757)
Install the machine without concerning the network cables (Wireless Network)
If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.
Configuring the Wireless Network (page 68)
Use USB drive(USB Drive)
It is useful when you need to print documents outside your office or you cannot print documents from your PC. You can print the document from the USB drive by plugging it directly into the machine. Original scanned at the machine can be saved in the USB drive also.
Using Removable USB Drive (page 261) Saving Documents to USB Drive (Scan to USB) (page 263)
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Please Read First > Machine Features
Specify image file format (File Format)
You can select the various file formats when sending/storing images.
File Format (page 325)
Detect originals with bent corners (Detection of originals with bent corners)
When scanning a document from the document processor, scanning is automatically stopped when a document with a folded corner is detected.
NOTE Available only on models supported by this function.
FoldingDetection (page 320)
Perform remote operation (Command Center RX)
You can access to the machine remotely to print, send or download data. You can access to the machine remotely to print data. Administrators can configure the machine behavior or management settings.
What is Command Center RX (page 110)
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Please Read First > Color and Image Quality Functions

Color and Image Quality Functions
The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.
Basic Color Modes
The basic color modes are as follows.

Auto Color
Automatically recognizes whether a document being scanned is color or black & white.
Reference Image

Before

After

Full Color
Scans the document in full color. Reference Image
Before
Grayscale
Scans a document in grayscale. Reference Image
Before
Black and White
Scans the document in black and white. Reference Image
Before
For details, refer to the following. Color Selection (page 296)
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After After After

Please Read First > Color and Image Quality Functions

Adjusting Image Quality and Color
To adjust the image quality or color of an image, use the following functions.
Adjust the color precisely

I want to… Adjust the density.

Sample image (before)

Sample image (after)

Function Density

For details, refer to the following: Density (page 292)
Adjust the image quality precisely

I want to…
Emphasize or blur the image outline.
Example: Emphasize the image outlines
Adjust the difference between dark and light parts of the image.

Sample image (before)

Sample image (after)

Function Sharpness

Contrast

Darken or lighten the background (the area with no texts or images) of a document.
Example: Lightening the background
Prevent bleed-through in 2-sided originals.

For details, refer to the following: Sharpness (page 297) Contrast (page 301) Backgrnd Density (page 298) Prevent Bleed-t (page 300)
Adjust the scanned image

I want to…

Sample image (before)

Decrease the file size and produce the characters clearly.

For details, refer to the following:

Background Density Prevent Bleed through

Sample image (after)

Function File format

Please Read First > Color and Image Quality Functions File Format (page 325)
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Please Read First > Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed. The guides can be downloaded from the Download Center (https://kyocera.info/). To view the guides on a computer, Adobe Reader Version 8.0 or later needs to be installed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

To set up the machine: Start using the machine quickly
For safe use of the machine
Use the machine to its fullest Use the fax functions Easily register machine information and configure settings Print data from a computer
Monitor the machine and printers on the network

Setup Guide
Explains the setup procedure to follow in order to print with this machine.
Quick Guide
Describes frequently-used operations and what to do when problems occur.
This printed guide is provided together with the machine.
Safety Guide
Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.
This printed guide is provided together with the machine.
Safety Guide (ECOSYS MA4000wifx/ECOSYS MA4000wfx/ ECOSYS MA4000fx/ECOSYS MA4000x/ECOSYS MA3501wfx/ECOSYS MA3500wfx/ECOSYS MA3500fx/ECOSYS MA3500x)
Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.
This printed guide is provided together with the machine.
Operation Guide (this guide)
Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.
FAX Operation Guide
Explains how to use the fax function.
Command Center RX User Guide
Explains how to access the machine from a Web browser on your computer to check and change settings.
Printer Driver User Guide
Explains how to install the printer driver and use the printer function.
MAC Driver Setup Guide
Explains how to install the Mac printer driver and use the printer function (print panel).
KYOCERA Net Viewer User Guide
Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

Please Read First > Guides Provided with the Machine

Scan images and save with information Print without using the printer driver
Directly print a PDF file
Adjust the print or scan position
Scan and print through the cloud service

File Management Utility User Guide
Explains how to use File Management Utility to set various parameters and send and save scanned documents.
PRESCRIBE Commands Command Reference
Describes the native printer language (PRESCRIBE commands).
PRESCRIBE Commands Technical Reference
Describes the PRESCRIBE command functions and control for each type of emulation.
KYOCERA Net Direct Print Operation Guide
Explains how to print PDF files without launching Adobe Acrobat or Reader.
Maintenance Menu User Guide
Maintenance Menu provides the explanation on how to configure the print, scan, and other settings
Kyocera Cloud Access User Guide
This section explains how to install Kyocera Cloud Access and setting procedures for linking with the cloud service.

Please Read First > About the Operation Guide (this Guide)

About the Operation Guide (this Guide)
Structure of the guide
The Operation Guide contains the following chapters.

Chapter Please Read First
Installing and Setting up the Machine Preparation before Use
Print from PC Operation on the Machine
Using Various Functions Status/Job Cancel
System Menu User Authentication and Accounting (User Login, Job Accounting) Troubleshooting
Appendix

Description
Provides precautions regarding use of the machine and trademark information.
Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.
Explains preparations and settings that are required in order to use the machine, such as how to load paper and create an address book.
Explains the basic printing method.
Explains the basic procedures for using the machine, such as placing originals, making copies, sending documents, and using document boxes.
Explains convenient functions that are available on the machine.
Explains how to check the status of a job and the job history, and how to cancel jobs being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.
Explains System Menu and how it relates to the operation of the machine.
Explains user login and job accounting.
Explains what to do when toner runs out, an error is displayed, or a paper jam or other problem occurs.
Describes convenient options that are available for the machine. Provides information on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

Please Read First > About the Operation Guide (this Guide)
Conventions Used in This Guide
Adobe Reader is used as an example in the explanations below.

1 Click an item in the Table of Contents to jump to the corresponding page.
2 Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.
3 Indicates supplemental explanations and reference information for operations.
4 Click the underlined text to jump to the corresponding page.
5 Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention [ ] ” ”

Indicates keys and buttons. Indicates a message.

Description

Please Read First > About the Operation Guide (this Guide)
Conventions Used in Procedures for Operating the Machine
In this Operation Guide, continuous operation is shown as below.
Actual procedure
1 Select the [System Menu/Counter] key. 2 Press the [ ][ ] key and select [Common Settings]. 3 Select the [OK] key.
Procedure indicated in this guide
[System Menu/Counter] key > [ ][ ] keys > [Common Settings] > [OK] key
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Please Read First > About the Operation Guide (this Guide)

Size of Paper
Paper sizes such as A5 and Statement can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, “R” is added to sizes used in the horizontal orientation.

Set the paper in vertical orientation
When loading in a cassette

Setting Position (X=Width, Y=Length)

Icon on the touch panel

Indicated size in this Guide A5-R, Statement-R

When loading in the multipurpose tray

Setting Position (X=Width, Y=Length)

Icon on the touch panel

Indicated size in this Guide A5-R, Statement-R

Paper sizes that can be used vary depending on the function and paper feeder unit. For details, refer to the following.
Specifications (page 781)

Set the paper in horizontal orientation
When loading in a cassette

Setting Position (X=Width, Y=Length)

Icon on the touch panel

Indicated size in this Guide A5, Statement

Please Read First > About the Operation Guide (this Guide)

When loading in the multipurpose tray

Setting Position (X=Width, Y=Length)

Icon on the touch panel

Indicated size in this Guide A5, Statement

Paper sizes that can be used vary depending on the function and paper feeder unit. For details, refer to the following.
Specifications (page 781)

Please Read First > Notice
Notice
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.
[General warning] [Warning of high temperature] The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. [Warning of prohibited action] [Disassembly prohibited] The symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. [Alert of required action] [Remove the power plug from the outlet] [Always connect the machine to an outlet with a ground connection] NOTE An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.
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Please Read First > Notice

Environment
The service environmental conditions are as follows:

Temperature Humidity

10 to 32.5°C/50 to 90.5°F But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).
10 to 80% But temperature should be 86 °F (30 °C) or less when humidity is 80%.

Avoid the following locations when selecting a site for the machine. · Avoid locations near a window or with exposure to direct sunlight. · Avoid locations with vibrations. · Avoid locations with drastic temperature fluctuations. · Avoid locations with direct exposure to hot or cold air. · Avoid poorly ventilated locations. During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Please Read First > Notice
Precautions for Use
Cautions when handling consumables
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin. · If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large
amount of water. If coughing develops, contact a physician. · If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the
contents of your stomach. If necessary, contact a physician. · If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining
tenderness, contact a physician. · If toner does happen to get on your skin, wash with soap and water. Do not attempt to force open or destroy parts which contain toner.
Other precautions
Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity. If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multipurpose (MP) Tray, return it to its original package and reseal it.
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Please Read First > Notice

Compliance and Conformity
We hereby declare that this product complies with Directive 2014/53/EU. The full text of the EU declaration of conformity is available at the following internet address: https://www.kyoceradocumentsolutions.eu/index/service/dlc.html

Software Ver.

Frequency Range

Output Power (e.i.r.p)

1.0

2400 – 2483.5 MHz

< 100 mW

1.0

5150 – 5250 MHz

< 50 mW

1.0

5250 – 5725 MHz

< 100 mW

1.0

5725 – 5850 MHz

< 10 mW

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
· Reorient or relocate the receiving antenna.
· Increase the separation between the equipment and receiver.
· Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
· Consult the dealer or an experienced radio/TV technician for help.
· The use of a non-shielded interface cable with the referenced device is prohibited.
This device complies with Part 15 of FCC Rules.
Operation is subject to the following two conditions; (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

IMPORTANT NOTE:
Radiation Exposure Statement:
This equipment complies with FCC radiation exposure limits set forth for an uncontrolled environment. This equipment should be installed and operated with minimum distance 20cm between the radiator & your body.

Industry Canada statement:
This device contains licence-exempt transmitter(s) / receiver(s) that complies with Innovation, Science and Economic Development Canada’s licence-exempt RSS (s). Operation is subject to the following two conditions:
1 This device may not cause interference.
2 This device must accept any interference, including interference that may cause undesired operation of the device.
The antenna(s) used for this transmitter must be installed to provide a separation distance of at least 20 cm from all persons and must not be co-located or operating in conjunction with any other transmitter.
Industry Canada ICES-003 Compliance Label: CAN ICES-3B/NMB-3B
* The above statements are valid only in the United States of America and Canada.
NOTE — Use shielded interface cables.

Please Read First > Notice
Caution:
The device for operation in the band 5150-5250 MHz is only for indoor use to reduce the potential for harmful interference to co-channel mobile satellite systems; Operations in the 5.25-5.35GHz band are restricted to indoor usage only.
Radiation Exposure Statement:
This equipment complies with Canada radiation exposure limits set forth for an uncontrolled environment. This equipment should be installed and operated with minimum distance 20cm between the radiator & your body. * These above statements are valid in the United States of America, Canada.
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Please Read First > Notice
Legal Restriction on Copying/Scanning
It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned. · Paper money · Bank note · Securities · Stamp · Passport · Certificate Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
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Please Read First > Notice
Wireless Connection
For European Countries
Frequency Range 2400 – 2483.5 MHz 5150 – 5250 MHz 5250 – 5725 MHz 5725 – 5850 MHz

< 100 mW < 50 mW < 100 mW < 10 mW

Output Power (e.i.r.p)

NOTE 5150 – 5350MHz is limited to indoor use in below countries

Please Read First > Notice
Security Precautions when Using Wireless LAN (If equipped)
Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable, which offers the advantage that a WLAN connection can be established freely within an area in which radio waves can be transmitted. On the other hand, the following problems may occur if security settings are not configured, because radio waves can pass through obstacles (including walls) and reach everywhere within a certain area.
Secretly Viewing Communication Contents
A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the following communication contents. · Personal information including ID, passwords, and credit card numbers · Contents of email messages
Illegal Intrusion
A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions. · Extracting personal and confidential information (information leak) · Entering into communication while impersonating a specific person and distributing unauthorized
information (spoofing) · Modifying and retransmitting intercepted communications (falsification) · Transmitting computer viruses and destroying data and systems (destruction) Wireless LAN cards and wireless access points contain built-in security mechanisms to address these problems and to reduce the possibility of these problems occurring by configuring the security settings of wireless LAN products when the product is used. We recommend that customers take responsibility and use their judgment when configuring the security settings and that they ensure that they fully understand the problems that can occur when the product is used without configuring the security settings. See the booklet “Instructions for Setting Security on Our Products” for important security tips.
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Please Read First > Notice
Limited Use of This Product
· Radio waves transmitted from this product may affect medical equipment. When using this product in a medical institution or in the vicinity of medical instruments, either use this product according to the instructions and precautions provided by the administrator of the institution or those provided on the medical instruments.
· Radio waves transmitted from this product may affect automatic control equipment including automatic doors and fire alarms. When using this product in the vicinity of the automatic control equipment, use this product according to the instructions and precautions provided on the automatic control equipment.
· If this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy including those used in disaster prevention and crime prevention and those used for various safety purposes, please use this product after considering the safety design of the entire system including adoption of a failsafe design and redundancy design for reliability and safety maintenance of the entire system. This product is not intended for use in applications requiring high reliability and safety including aerospace instruments, trunk communication equipment, nuclear power control equipment, and medical equipment; hence, the decision as to whether to use this product in these applications needs to be fully considered and determined.
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Please Read First > Notice
Legal and Safety Information
Unauthorized reproduction (copying) of all or part of this document is prohibited, with the exception of copyright law exceptions.
Regarding Trade Names
· PRESCRIBE and ECOSYS are registered trademarks of Kyocera Corporation. · KPDL is a trademark of Kyocera Corporation. · Active Directory, Azure, Excel, Microsoft, Microsoft 365, Microsoft Edge, PowerPoint, Windows and Windows
Server are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. · PCL is a trademark of Hewlett-Packard Company. · Adobe, Acrobat, PostScript and Reader are registered trademarks or trademarks of Adobe Inc. in the U.S.A. and/or other countries. · Ethernet is a registered trademark of Fuji Xerox Co., Ltd. · IBM and IBM PC/AT are trademarks of International Business Machines Corporation. · AppleTalk, Bonjour, Mac, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. · All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc. · Monotype, Helvetica Palatino, Times, and UFST are trademarks of Monotype Imaging Inc., registered with the U.S. Patent and Trademark Office and may be registered in other countries or regions. · Helvetica, Palatino and Times are registered trademarks of Linotype GmbH. · ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC Zapf Dingbats are trademarks of Monotype Imaging Inc., registered with the U.S. Patent and Trademark Office and may be registered in other countries or regions. · ThinPrint is a trademark of Cortado AG in Germany and other countries. · This product has UFST Font Stylizer and TM MicroType ® fonts licensed from Monotype Imaging Inc. installed in this machine. · iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries. · AirPrint and the AirPrint logo are trademarks of Apple Inc. · iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by Apple Inc. · Google is trademarks and/or registered trademarks of Google LLC. · Mopria TM is a registered trademark of Mopria TM Alliance. · Wi-Fi, Wi-Fi Direct and Wi-Fi Protected Setup are trademarks and/or registered trademarks of Wi-Fi Alliance. · RealVNC, VNC and RFB are registered trademarks of RealVNC Ltd. in the U.S. and in other countries. All other brands and product names are registered trademarks or trademarks of their respective companies. Neither TM nor ® will be specified in the main text.
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Monotype Imaging License Agreement
1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software.
2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Monotype Imaging retains all rights, titles and interests to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.
3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.
4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. 5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This
License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested. 6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software. 7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions. The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded. 8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging. In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces. 9 Massachusetts U.S.A. law governs this Agreement. 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2). 12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
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Please Read First > Notice
OpenSSL License
For the Open Source Software license, go into the following URL and select Country > Product Name > OS > Language and then, refer to the “OSS_Notice” from the manual tab in the Download. https://kyocera.info/
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Please Read First > Notice
Energy Saving Control Function
To reduce power consumption when idle, the device comes equipped with a power management function that automatically shifts to “Sleep” to minimize power consumption after a certain period of time has passed since the device was last used. Sleep (page 78) Power Off Timer (models for Europe)
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Please Read First > Notice
Automatic 2-Sided Print Function
This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single sheet of paper as a 2-sided print, it is possible to lower the amount of paper used. Duplex (page 312) Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.
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Please Read First > Notice
Resource Saving – Paper
For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognized ecolabels, which meet EN 12281:2002* or an equivalent quality standard, be used. This machine also supports printing on 64 g/m2 paper. Using such paper containing less raw materials can lead to further saving of forest resources. * : EN12281:2002 “Printing and business paper – Requirements for copy paper for dry toner imaging processes” Contact your dealer or service representative for recommended paper types.
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Please Read First > Notice
Environmental benefits of “Power Management”
To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.
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Please Read First > Notice
ENERGY STAR Program
We participate in the ENERGY STAR® Program. We provide the products that comply with ENERGY STAR standards to the market. ENERGY STAR is an energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming. By purchasing the products that comply with ENERGY STAR, customers can help reduce emissions of greenhouse gases during product use and cut energy-related costs.
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Please Read First > Notice
Precautions for security when using wireless LAN
Wireless LAN has the advantage that it allows free LAN connections within the range of radio waves because it uses radio waves to exchange information between a PC and a wireless access point, not using a network cable. On the other hand, radio waves can reach any location though obstacles (such as walls) within a certain range, so if you do not perform security setting, the following problems may occur.
Eavesdropping of communications
A malicious third party may intentionally intercept radio waves and eavesdrops the following types of communications. · Personal information such as an ID, password, or credit card number · Contents of emails
Illegal access
A malicious third party may gain access to your personal or company network without your permission and perform the following illegal actions. · Extract personal or confidential information (information leakage) · Impersonate a certain person and spread false information (impersonation) · Change and transmit the contents of intercepted communications (alteration) · Spread computer viruses to destroy data and systems (destruction) Wireless LAN cards and wireless access points originally have security mechanisms to deal with these problems, so by configuring the security settings of your wireless LAN products and using them, the chances of these problems occurring can be reduced. We recommend that you configure security settings and use the product at your own discretion and responsibility, after gaining a thorough understanding of the problems that may occur if the product is used without security settings.
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Installing and Setting up the Machine
2 Installing and Setting up the Machine
Part Names (Machine Exterior)…………………………………………………………………………………… 41 Part Names (Connectors/Interior)………………………………………………………………………………. 43 Part Names (With Optional Equipments Attached)……………………………………………………… 45 How to hold the device ………………………………………………………………………………………………. 46 Connecting the Machine and Other Devices ………………………………………………………………. 47 Connecting Cables……………………………………………………………………………………………………… 49 Power On/Off …………………………………………………………………………………………………………….. 52 Using the Operation Panel …………………………………………………………………………………………. 54 Login/Logout……………………………………………………………………………………………………………… 60 Default Settings of the Machine …………………………………………………………………………………. 64 Installing Software …………………………………………………………………………………………………….. 84 Check the counter …………………………………………………………………………………………………….105 Additional Preparations for the Administrator …………………………………………………………..106 What is Command Center RX…………………………………………………………………………………….110 Transferring Data from Our Other Products………………………………………………………………119
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Installing and Setting up the Machine > Part Names (Machine Exterior)
Part Names (Machine Exterior)
1 Document processor 2 Inner tray 3 Eject stopper 4 Cassette 1 5 Main switch 6 Front cover open button 7 Original eject table 8 Original stopper 9 Original tray 10 Original width guide 11 Slit glass 12 Operation panel 13 Original glass
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Installing and Setting up the Machine > Part Names (Machine Exterior) 14 Original size indicator plate 15 Rear cover 16 Anti-theft slot
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Installing and Setting up the Machine > Part Names (Connectors/Interior)
Part Names (Connectors/Interior)
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Installing and Setting up the Machine > Part Names (Connectors/Interior) 1 TEL connector 2 LINE connector 3 USB interface connector 4 Network interface connector 5 Conveying cover 6 Paper length guide 7 Paper width guide 8 USB Memory slot 9 MP Tray 10 MP support tray 11 Paper guide 12 Fuser cover 13 Toner container Release Button 14 Toner container
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Installing and Setting up the Machine > Part Names (With Optional Equipments Attached)
Part Names (With Optional Equipments Attached)
1 Cassette 2 2 Cassette 3
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Installing and Setting up the Machine > How to hold the device
How to hold the device
When carrying the device, be careful where you hold it. IMPORTANT
To carry the machine, hold the scanner unit as shown in the illustration. Do not hold the control panel of the main unit as this may cause damage.
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Installing and Setting up the Machine > Connecting the Machine and Other Devices
Connecting the Machine and Other Devices
Prepare the cables necessary to suit the environment and purpose of the machine use.
When Connecting the Machine to the PC via USB
When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct

NOTE If you are using wireless LAN, refer to the following. Configuring the Wireless Network (page 68)

Cables that Can Be Used
When a network cable is used to connect the machine

Function Printer/Scanner/Network FAX*1

Necessary Cable LAN cable (10BASE-T, 100BASE-TX, 1000BASE-T)

Installing and Setting up the Machine > Connecting the Machine and Other Devices

When a USB cable is used to connect the machine

Function

Necessary Cable

Printer/Scanner (TWAIN/WIA)

USB 2.0 compatible cable (Hi-Speed USB compliant, max. 5.0 m, shielded)

*1 The fax function can be used on products equipped with fax capability. For more information on Network FAX, refer to the following:
FAX Operation Guide

IMPORTANT Using a cable other than a USB 2.0 compatible cable may cause failure.

Installing and Setting up the Machine > Connecting Cables
Connecting Cables
Connecting LAN Cable
IMPORTANT If the power is on, turn the power switch off. Power off (page 53)
1 Connect the cable to the machine.
1 Connect the LAN cable to the network interface connector.
2 Connect the other end of the cable to the hub.
2 Power on the machine and configure the network. Network Setup (page 66)
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Installing and Setting up the Machine > Connecting Cables
Connecting USB Cable
IMPORTANT If the power is on, turn the power switch off. Power off (page 53)
1 Connect the cable to the machine.
1 Connect the USB cable to the USB interface connector.
2 Connect the other end of the cable to the PC.
2 Power on the machine.
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Installing and Setting up the Machine > Connecting Cables
Connecting the Power Cable
1 Connect the cable to the machine. Connect one end of the supplied power cable to the machine and the other end to a power outlet.
IMPORTANT Only use the power cable that comes with the machine.
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Installing and Setting up the Machine > Power On/Off
Power On/Off
Power on
1 Turn the power switch on.
IMPORTANT Wait more than 5 seconds, and then turn on the power switch.
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Installing and Setting up the Machine > Power On/Off
Power off
1 Turn the power switch off.
The confirmation message for power supply off is displayed. It takes approximately 3 minutes for power off.
CAUTION
If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution.
IMPORTANT · If using the products equipped with the fax function, note that turning the machine off at the power
switch disables fax transmission and reception. · Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
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Installing and Setting up the Machine > Using the Operation Panel
Using the Operation Panel
Operation Panel Keys
1 [Status/Job Cancel] key Displays the Status/Job Cancel screen.
2 [Document Box/USB] key Displays the Document Box/USB screen.
3 [System Menu/Counter] key Display the System Menu/Counter screen.
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Installing and Setting up the Machine > Using the Operation Panel
4 [FAX] key Displays the Fax screen. · (Fax model) only
5 [Send] key The Send Base screen is displayed. You can set the machine up so that the address book screen is displayed.
6 One touch keys Calls destinations that have been registered on the One Touch Keys.
7 [Shift lock] indicator Lights up when the One Touch Key number is between 12 to 22.
8 [Shift lock] key Switches between One Touch Key numbers.
9 [Wi-fi] indicator Lights up when Wi-Fi is connected. · (Wi-Fi model) only
10 Selection keys Select the menu that displayed under the LDC panel.
11 [Processing] indicator Flashes while printing or sending/receiving.
12 [Memory] indicator Flashes while accessing the device’s memory or fax memory.
13 LDC panel Displays setting items, the status of the device, and error messages.
14 [Wi-fi Direct] key Configure Wi-Fi Direct settings and display information required for connection and connection status. · (Wi-Fi model) only
15 [On Hook] key Switch between on-hook/off-hook for the phone line. · (Fax model) only
16 [Confirm/Add Destination] key Used to confirm or add destinations.
17 [Address Recall/Pause] key Calls the destination for the previous job. Also used to enter a pause (-) when entering a fax number.
18 [Address Book] key Displays the Address Book screen.
19 [Copy] key Displays the Copy screen.
20 [Back] key Return to the previous screen.
21 [Attention] indicator Lights or blinks when an error occurs and a job is stopped.
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Installing and Setting up the Machine > Using the Operation Panel 22 Arrow keys
Increase/decrease the numerical value at the LCD panel, or select the menu. Also used to move the cursor during character input. 23 [OK] key Confirm the function or the menu inputted, or the numerical value. 24 Numeric keys Input the number or the symbol. 25 [Stop] key Cancel or pause the job in progress 26 [Start] key Start copying and scanning operations and processing for setting operations. 27 [Quiet Mode] key The operating sound of the machine can be suppressed. 28 [Authentication/Logout] key Authentication of the switching users and finish operation of each user (Log out). 29 [Energy Saver] key Make this main unit into the Sleep Mode condition. Recovers from the Sleep Mode in case of the sleep mode condition. 30 Program keys Register and call programs. 31 [Reset] key Return settings to the default condition. 32 [Clear] key Delete the value or the letter inputted. 33 [Function Menu] key Display the Function Settings screen.
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Installing and Setting up the Machine > Using the Operation Panel
Using the Operation Panel
Here, using the setting menu as an example, operation of the operation panel will be explained. Selecting the [System Menu/Counter] key will display the setting menu.
Displays the direction of arrow keys that are useable on the displayed screen. When you select the [ ] or [ ] key, the selected item moves by one line. When you select the [ ] or [ ] key, the selected item moves to page increments.
When [OK] is displayed, selecting the [OK] key will confirm the selection.
Selecting the [Back] key will return to the previous level in the menu.
* is displayed at the beginning of the selected item.
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Installing and Setting up the Machine > Using the Operation Panel When [Exit] is displayed, selecting [Exit] will return to the normal screen from the Setting Menu screen.
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Installing and Setting up the Machine > Using the Operation Panel
Help Screen
If you have difficulty operating the machine, you can check how to operate it using the touch panel. When [Help] is displayed, select [Help] to display the Help screen. The Help screen shows the machine operation..
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Installing and Setting up the Machine > Login/Logout
Login/Logout
Login
1 Enter the login user name.
1 If the login screen is displayed during operations, select a [Login User Name] and press the [OK] key.
NOTE If the user authentication method is set to [Netwk Authentic.], [Menu] is displayed. Selecting [Menu] and then [Login Type] allows either [Local Authentic.] or [Netwk Authentic.] to be selected as the authentication destination. Selecting [Menu] and then [Domain] allows a registered domain to be selected. 2 Using the numeric keypad, enter [Login User Name] and select the [OK] key.
NOTE If you do not know your login User Name, please contact your Administrator. If [Select Character] is selected in the login operation settings, select the characters displayed on the screen and enter [Login User Name].
2 Enter the password.
1 Select [Login Password], and select the [OK] key.
3 Select [Login].
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Installing and Setting up the Machine > Login/Logout
Log in by ID card
1 When ID card authentication is enabled and user management is set, “Use ID card to login.” appears when the machine is used.
2 Hold the Login card over the ID card reader to log in.
IMPORTANT · Hold the ID card 10 mm or closer to the ID card reader to read the ID card. · Do not stack more than one ID card for reading.
NOTE If you have set [Additional Authentication] to [Use Password], enter your login password after authenticating with your ID card. Refer to the following for the setting method. Additional Authentication (page 508)
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Installing and Setting up the Machine > Login/Logout
Log in using a keyboard
If ID card authentication is enabled, you can log in without using an ID card by entering your login username and password.
NOTE You can allow or prevent logins. Refer to the following for the setting method. Key Login (page 507)
1 Select [Key Login] on the ID card login screen. 2 Enter the login username and select the [OK] key. 3 Select [Login Password] with the [ ] key. 4 Select the [OK] key. 5 Enter the login password and select the [OK] key.
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Installing and Setting up the Machine > Login/Logout
Logout
1 Select the [Authentication/Logout] key. You will return to the login user name/login password entry screen.
NOTE Users are automatically logged out in the following circumstances: · When the machine enters the sleep state. · When the auto panel reset function is activated.
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Installing and Setting up the Machine > Default Settings of the Machine
Default Settings of the Machine
The default settings of the machine can be changed in [System Menu/Counter]. Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed.
NOTE For items that can be set with [System Menu/Counter], refer to the following: System Menu (page 363)
Setting Date and Time
Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE · To make changes after this initial configuration, refer to the following:
[Date/Time] (page 439) · The correct time can be periodically set by obtaining the time from the network time server.
Command Center RX User Guide
1 Display the screen [System Menu/Counter] key > [ ][ ] keys > [Common Settings] > [OK] key > [ ] [ ] key > [Date Setting] > [OK] key
2 Configure the settings
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Installing and Setting up the Machine > Default Settings of the Machine Select and set [Date/Time] > [Date Format] > [Time Zone] in this order. [Date/Time] Set the date and time for the location where you use the machine. Setting values: Year (2000-2035), Month (1-12), Day (1-31), Hour (0-23), Minute (0-59), Second (0-59) [Date Format] Select the display format of year, month, and date. The year is displayed in Western notation. Value: [Month/Day/Year], [Day/Month/Year], [Year/Month/Day] [Time Zone] Set the time difference from GMT. Choose the nearest listed location from the list. If you select a region that utilizes summer time, configure settings for summer time. NOTE Use the [ ] or [ ] key to enter numbers. When you select the [ ] or [ ] key, the input position moves to the left or right and is highlighted.
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Installing and Setting up the Machine > Default Settings of the Machine

Network Setup
Configuring the Wired Network
The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Mac, UNIX and other platforms. The configuration methods are as follows:

Configuration Method
Configuring the Connection from the Operation Panel on This Machine
Configuring Connections on the Web Page

Description Perform individual settings from the system menu.
For the equipped network interface, the connection can be set by using Command Center RX. Command Center RX User Guide

NOTE
When you want to switch to the network interface other than Wired, select the desired setting on [Primary Network].
For other network settings, refer to the following: [Network Setting] (page 373)
TCP/IP (IPv4) setting
NOTE
If the user authentication screen appears, log in with a user who has the privilege to configure this setting. If you do not know your login user name or password, please contact your administrator.

1 Display the screen [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > [Wired Netwk. Set] > [TCP/IP Settings] > [OK] key > [ ][ ] keys > [IPv4 Setting] > [OK] key
NOTE
· For Windows 11, select the Windows [Start] button [All apps] [Windows Tools] [Control Panel] [Devices and Printers], in that order.

Installing and Setting up the Machine > Default Settings of the Machine
2 Configure the settings · When using DHCP server · [DHCP]: Configure the settings · When setting the static IP address · [DHCP]: Off · [Auto-IP]: Off · [IP Address]: Enter the address. · [Subnet Mask]: Enter the subnet mask in decimal representation (0 to 255). · [Default Gateway]: Enter the address. · When using the Auto-IP Enter “0.0.0.0” in IP Address. · When setting the DNS server In the following cases, set the IP address of DNS (Domain Name System) server. · When using the host name with [DHCP] setting set to [Off]. · When using the DNS server with IP address that is not assigned by DHCP automatically. Select [Auto (DHCP)] or [Manual]. If you selected [Manual], enter the [Primary Server] and [Secondary Server]. IMPORTANT After changing the setting, perform [Restart Network] with the following procedure, or turn the machine OFF and then ON. [Restart Network] (page 382)
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Installing and Setting up the Machine > Default Settings of the Machine

Configuring the Wireless Network
When Wi-Fi settings are configured, it is possible to print or send in a wireless network (wireless LAN) environment.
The configuration methods are as follows:

Configuration Method Configuring the Connection from the Operation Panel on This Machine Using the Wi-Fi Setup Tool
Configuring Connections on the Web Page Using the Printer Setup Tool

Description
Use Quick Setup Wizard when configuring the network in a wizard-style screen, without setting individually in System menu. [Wi-Fi Settings] (page 377)
This is a tool that can be downloaded from Download Center (https:// kyocera.info/). You can configure the connection according to the instructions provided by the wizard. Wired Connection with LAN Cable Using Wi-Fi Setup Tool (page 68)
Command Center RX User Guide
This is a tool that can be downloaded from Download Center (https:// kyocera.info/) and from digital content distribution services. You can configure the connection according to the instructions provided by the wizard.

NOTE
When you want to switch to the network interface other than Wired, select the desired setting on [Primary Network]. [Primary Network] (page 402)

Wired Connection with LAN Cable Using Wi-Fi Setup Tool
To send the Wi-Fi settings configured in the Wi-Fi Setup Tool to the machine, connect the computer or mobile device with the machine locally. To use a wired LAN cable directly connected to the machine, the Auto-IP (Link-local) address will be assigned to the machine and the computer. This machine applies Auto-IP as the default settings.
NOTE
Configure the settings on the operation panel if your computer supports WPS. [Wi-Fi Settings] (page 377)

1 Connect the machine with a computer.
1 Connect the machine with a computer via LAN cable when the machine is powered on.
2 Turn on the computer. IP addresses (link local addresses) of the machine and computer are generated automatically.

Installing and Setting up the Machine > Default Settings of the Machine
2 Launch the Wi-Fi Setup Tool.
1 Launch your Web browser. 2 Enter “https://kyocera.info/” into the browser’s address bar or location bar. 3 Enter and search the product name, and select this product from the candidate list.
4 Change the selected operating system and its language setting as needed.
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Installing and Setting up the Machine > Default Settings of the Machine 5 Utility tab > of Wi-Fi Setup Tool. The Wi-Fi Setup Tool will be downloaded.
6 Double-click the downloaded installer to launch. NOTE
· Installation on Windows must be done by a user logged on with administrator privileges. · If the user account management window appears, click [Yes].
3 Configure the settings
1 [Do not user WPS] > [Next] > [Next] 2 [LAN Cable] > [Next] > [Next] 3 [Quick Setup] > [Next] The machine is detected. NOTE
· Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine.
· If the device is not detected, select [Detail Settings] > [Next]. You can specify an IP address or hostname as the detection method by selecting either [Express] or [Custom] from the detection methods of the machine.
4 Select the machine > [Next] 5 Select [Use device settings] from [Authentication mode] and enter [Login User Name] and [Login
Password] > [Next] Enter the administrator login user name and login password. 6 Configure the communication settings and click [Next].
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Installing and Setting up the Machine > Default Settings of the Machine 7 Change the settings of access point as necessary > [Next] The network is configured.
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Installing and Setting up the Machine > Default Settings of the Machine
Wireless LAN Connection by Wi-Fi Direct Using Wi-Fi Setup Tool
To send the Wi-Fi settings configured in the Wi-Fi Setup Tool to the machine, connect the computer or mobile device with the machine locally. To use Wi-Fi Direct, confirm that the Wi-Fi Direct is enabled (Wi-Fi Direct is set to ON) and Restart Network from the operation panel, before your computer will be connected to this machine with Wi-Fi Direct.
NOTE Configure the settings on the operation panel if your computer supports WPS. [Wi-Fi Settings] (page 377)
1 Display the screen [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [Network Setting] > [OK] key > [ ][ ] keys > [Wi-Fi Direct Set] > [OK] key > [ ][ ] keys >[Wi-Fi Direct] > [OK] key
2 Configure the settings [ ][ ] keys > [On] > [OK] key
3 Restart the network. [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [Network Setting] > [OK] key > [ ][ ] keys > [Restart Network] > [OK] key > [Yes] 4 Connect a computer or a mobile device with the machine. Setting Wi-Fi Direct (page 75)
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Installing and Setting up the Machine > Default Settings of the Machine
5 Launch the Wi-Fi Setup Tool.
1 Launch your Web browser. 2 Enter “https://kyocera.info/” into the browser’s address bar or location bar. 3 Enter and search the product name, and select this product from the candidate list.
4 Change the selected operating system and its language setting as needed.
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Installing and Setting up the Machine > Default Settings of the Machine 5 Click of Wi-Fi Setup Tool. The Wi-Fi Setup Tool will be downloaded.
6 Double-click the downloaded installer to launch. NOTE
· Installation on Windows must be done by a user logged on with administrator privileges. · If the user account management window appears, click [Yes].
6 Configure the settings
1 [Do not use WPS] > [Next] > [Next] 2 [Wi-Fi Direct] > [Next] > [Next] 3 [Detail Settings] > [Next] Select either [Express] or [Custom] from the detection methods of the machine. You can specify an IP address or hostname as the discovery method. 4 Select the machine > [Next] 5 Select [Use Device Settings.] from [Authentication Mode] and enter [Login User Name] and [Login Password] > [Next] Enter administrator’s Login User Name and Login Password. 6 Configure the communication settings and click [Next]. 7 Change the settings of access point as necessary > [Next] The network is configured.
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Installing and Setting up the Machine > Default Settings of the Machine
Setting Wi-Fi Direct
After configuring the connection settings, you will be able to print in the Wi-Fi Direct environment. The configuration methods are as follows: · Configuring the connection from the operation panel on this machine · Configuring the connection by using push button
Connecting to Computers or Mobile Devices that Support Wi-Fi Direct
1 Display the screen [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > [Wi-Fi Direct Set] > [OK] key > [ ][ ] keys > [Wi-Fi Direct] > [OK] key
2 Configure the settings [ ][ ] keys > [On] > [OK] key
3 Restart the network. [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > [Restart Network] > [OK] key > [Yes] 4 Specify the machine from the computer or mobile device. If a confirmation message appears on the operation panel of the machine, select [Yes]. The network between this machine and the computer or mobile device is configured.
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Installing and Setting up the Machine > Default Settings of the Machine
Connecting to Computers or Mobile Devices Unsupported Wi-Fi Direct
Here, we’ll explain the procedures for connecting to iOS mobile devices.
1 Display the screen [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > [Wi-Fi Direct Set] > [OK] key > [ ][ ] keys > [Wi-Fi Direct] > [OK] key
2 Configure the settings [ ][ ] keys > [Enable] > [OK] key
3 Restart the network. [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > [Restart Network] > [OK] key > [Yes] 4 [Wi-Fi Direct] > [OK] key > [ ][ ] keys > [Detail Setting] > [OK] key 5 Note the network name (SSID), IP address, and password 6 Use the [ ][ ] keys to check the network name (SSID), password, and IP address,
and note them.
7 Configure the mobile device.
1 [Setting] > [Wi-Fi] 2 Select the network name (SSID) appeared in step 5 from the list. 3 Enter the password that was provided in step 5 > [Connected] The network between this machine and the computer or mobile device is configured.
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Installing and Setting up the Machine > Default Settings of the Machine
Configuring the connection by using push button
When your computer or mobile device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button.
1 Display the screen [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > [Wi-Fi Direct Set] > [OK] key > [ ][ ] keys > [Wi-Fi Direct] > [OK] key
2 Configure the settings [ ][ ] keys > [On] > [OK] key
3 Restart the network. [System Menu/Counter] key > [ ][ ] keys > [System/Network] > [OK] key > [ ][ ] keys > [Network Setting] > [OK] key > [ ][ ] keys > “Restart Network” > [OK] key > [Yes] 4 [Wi-Fi Direct] key > [ ][ ] keys > [PushButton Setup] > [OK] key 5 Press the push button on the computer or mobile device to be connected > [Next] The network between this machine and the computer or mobile device is configured.
IMPORTANT You can connect up to 10 mobile devices at the same time using Wi-Fi Direct setting. When the devices that support Wi-Fi Direct are connected, if you want to connect other device, disconnect the already connected devices from the network. The disconnection methods are as follows: · Disconnect the network from the computer or handheld computer · Disconnecting all devices from the network on the operation panel
Select [Wi-Fi Direct] key > [ ][ ] keys > [ConnectionStatus] > [OK] key [Menu] > [ ][ ] keys > [Disconnect] > [OK], in that order. · Configuring auto disconnecting time from the System menu [Wi-Fi Direct Set] (page 375) · Configuring auto disconnecting time from the Command Center RX Command Center RX User Guide
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Installing and Setting up the Machine > Default Settings of the Machine
Energy Saver function
If a certain period of time elapses after the machine is last used, the machine automatically enters Sleep to minimize power consumption.
Sleep
To enter Sleep, select the key, message display and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.
If print data is received during Sleep, the machine automatically wakes up and starts printing. For fax-compatible models, when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing. In addition, the machine wakes up when the following operations are performed: · Select the [Energy Saver] key. Recovery time from Sleep Mode is as follows. 10 seconds or less Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
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Installing and Setting up the Machine > Default Settings of the Machine
Auto Sleep
Function that automatically switches the machine into Sleep if left idle for a preset time. The amount of time before entering Sleep is 1 minute (default setting). When using this machine, select the [Energy Saver] key. Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly. For the procedure for specifying the switch time for the sleep function, refer to the following: Sleep Timer (page 440)
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Installing and Setting up the Machine > Default Settings of the Machine
Sleep Rules
You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized. For more information on Sleep Rules settings, refer to the following: [Sleep Rules] (page 440)
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Installing and Setting up the Machine > Default Settings of the Machine
Power Off Timer
If the machine is not used while in sleep mode, the power automatically turns off. The factory setting for the time until the power turns off: 20 minutes. Power Off Timer (page 441)
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Installing and Setting up the Machine > Default Settings of the Machine
Power Off Rule
The Power Off Rule is used to stop the power from automatically turning off. For more information on Power Off Rule settings, refer to the following: [Power Off Rule] (page 441)
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Installing and Setting up the Machine > Default Settings of the Machine
Use the quiet mode.
The operating sound of the machine can be suppressed. Set Quiet Mode if you are concerned about the operating sound. If [Quiet Mode] is selected, the [Quiet Mode] key will light and quiet mode will be set.
NOTE In Quiet Mode, the processing speed will be slower than normal.
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Installing and Setting up the Machine > Installing Software

Installing Software
To use printer function, TWAIN/WIA connection, or network fax function, download and install the required software from Download Center (https://kyocera.info/).
Published Software (Windows)

Software KX DRIVER
KPDL mini-driver/PCL minidriver FAX Driver Kyocera TWAIN Driver WIA Driver
KYOCERA Net Viewer Status Monitor 5 KYOCERA Net Direct Print Kyocera Quick Scan FONTS Quick Network Setup Tool Wi-Fi Setup Tool Scan to Folder Setup Tool for SMB

Description
This driver enables files on a computer to be printed by the machine. Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.
Use this driver to create PDF files.
This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features and option features that can be used with this driver.
This makes it possible to send a document created in a computer software application as a fax via the machine.
This driver enables scanning on the machine using a TWAIN compliant software application.
WIA (Windows Imaging Acquisition) is a function of Windows that enables reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAINcompliant software application is not installed in the computer.
This is a utility that enables monitoring of the machine on the network.
This is a utility that monitors the printer status and provides an ongoing reporting function.
This makes it possible to print a PDF file without starting Adobe Acrobat/Reader.
This is a tool that allows you to configure settings for saving or sending scanned originals from your computer.
These are display fonts that enable the machine’s builtin fonts to be used in a software application.
A tool to configure the network (wired LAN) settings of the machine.
A tool to configure the wireless network (wireless LAN) settings of the machine.
A tool for creating shared folders on your PC, setting the created shared folders as destination folders on this machine, and the like.

Recommended software
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Installing and Setting up the Machine > Installing Software

Software Kyocera Cloud Access Kyocera Cloud Access Client

Description
Software that enables the use of cloud services from this product. Software that enables the use of cloud services from this product. Follow the guidance on the screen to install the software.

Recommended software —
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NOTE
· Installation on Windows must be done by a user logged on with administrator privileges. · The fax function can be used on products equipped with fax capability.

Installing and Setting up the Machine > Installing Software

Published Software (Mac)

Software

Description

Mac Driver

This driver enables files on Mac to be printed by the machine. Multiple page description languages (PCL KPDL and PDF) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.

Recommended software
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Installing and Setting up the Machine > Installing Software
Installing Software in Windows
Downloading and installing from the website
Download and install a software from our website.
1 Download a software from the website.
1 Launch your Web browser. 2 Enter “https://kyocera.info/” to the browser’s address bar or location bar. 3 Enter and search the product name, and select this product from the candidate list.
4 Change the selected operating system and its language setting as needed.
87

Installing and Setting up the Machine > Installing Software 5 Driver tab or Utility tab > of the software you want to download. An installer of the selected software will be downloaded.
2 Double-click the downloaded installer to launch. Follow the guidance on the screen to install the software. NOTE · Installation on Windows must be done by a user logged on with administrator privileges. · If the user account management window appears, click [Yes].
88

Installing and Setting up the Machine > Installing Software
Using the web installer
Install a software by using a web installer downloaded from our website.
1 Download a software from the website.
1 Launch your Web browser. 2 Enter “https://kyocera.info/” to the browser’s address bar or location bar. 3 Enter and search the product name, and select this product from the candidate list.
4 Change the selected operating system and its language setting as needed.
89

Installing and Setting up the Machine > Installing Software 5 Utility tab > of “Web Installer”. A web installer will be downloaded.
2 Double-click the downloaded installer to launch.
NOTE · Installation on Windows must be done by a user logged on with administrator privileges. · If the user account management window appears, click [Yes].
3 Display the screen
1 Read the license agreement. 2 Click [Accept] if there is no problem.
90

Installing and Setting up the Machine > Installing Software
4 Click [Install].
5 Select a model > [Next] NOTE · The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify
that it is connected to the computer via a network or USB cable. · If a desired device is not displayed, select [Add Custom Device] to directly select the device you want
to use.
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Installing and Setting up the Machine > Installing Software
6 Install an application.
1 Select software you want to install. NOTE
Software recommended to install have in their checkboxes by default. Change the settings as required.
2 Click [Install]. NOTE
If the Windows security window appears, click [Install this Driver Software].
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Installing and Setting up the Machine > Installing Software
7 Finish the installation.
Click [Next] > [Complete] to finish the installation wizard. If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure. If you are installing the TWAIN driver, continue by configuring the following: Configure TWAIN Driver. (page 101)
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Installing and Setting up the Machine > Installing Software
Uninstalling Windows Software
Use a web installer to uninstall software. The web installer can be downloaded from the Download Center (https://kyocera.info).
NOTE For details on how to download the web installer, refer to the following: Using the web installer (page 89)
1 Double-click the downloaded installer to launch.
NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges.
2 Display the screen
1 Read the license agreement. 2 Click [Accept] if there is no problem.
3 Click [Uninstall].
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Installing and Setting up the Machine > Installing Software
4 Uninstall the software.
1 Select software you want to uninstall.
2 Click [Uninstall].
5 Finish uninstalling. Click [Complete]. Restart the system for the uninstall to take effect.
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Installing and Setting up the Machine > Installing Software
Installing Software on a Mac OS Computer
A printer driver can be installed for a Macintosh computer. NOTE
· Installation on Mac OS must be done by a user logged on with administrator privileges. · When installing for a Mac, set the machine’s emulation to [KPDL] or [KPDL (Aoto)].
[Printer] (page 464) · If connecting by Bonjour, enable Bonjour in the machine’s network settings.
[Bonjour] (page 388) · In the Authenticate screen, enter the name and password used to log in to the operating system. · When printing via AirPrint, you do not have to install the software.
1 Download a software from the website.
1 Launch your Web browser. 2 Enter “https://kyocera.info/” into the address bar.
3 Enter and search the product name, and select this product from the candidate list.
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Installing and Setting up the Machine > Installing Software 4 Change the selected operating system and its language setting as needed.
5 Driver tab > “Mac Printer Driver (x.x and later)” An installer of the selected software will be downloaded.
2 Install an application. Double-click the downloaded installer to launch.
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Installing and Setting up the Machine > Installing Software
Install the printer driver as directed by the instructions in the installation software. This

Documents / Resources

KYOCERa MA4000FX Ecosys Multifunction Printer [pdf] User Guide
MA4000fx, MA4000x, MA3500fx, MA3500x, MA4000FX Ecosys Multifunction Printer, MA4000FX, Ecosys Multifunction Printer, Multifunction Printer, Printer

References

User Manual

KYOCERa MA4000FX Ecosys Multifunction Printer User Guide

MA4000FX Ecosys Multifunction Printer

Product Information

Specifications:

Machine Features:

Optimize Your Office Workflow:

Save Energy and Cost:

Create Attractive Documents:

Strengthen Security:

Use Functions More Efficiently:

Product Usage Instructions:

Color and Image Quality Functions:

Basic Color Modes:

Adjusting Image Quality and Color:

Guides Provided with the Machine:

About the Operation Guide (this Guide):

Safety Conventions in This Guide:

Environment:

Precautions for Use:

Compliance and Conformity:

FAQ:

Q: How do I connect the machine to a wireless network?

Q: Can I use non-genuine toner cartridges with this
machine?

Documents / Resources

References

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