TimeMoto TM-616 Employee Time Clock User Manual

1. Introduction and Overview

The TimeMoto TM-616 Employee Time Clock is designed for efficient and secure time management for up to 200 users. This device allows employees to register their working hours using personal RFID badge cards, RFID key fobs, or PIN identification numbers. It integrates seamlessly with TimeMoto Cloud software for comprehensive time tracking, scheduling, and reporting.

The TM-616 calculates and manages total time worked, overtime, project time, and absence. Its sleek design features a 2.8-inch TFT display for clear information display. Data is stored locally and securely even if the connection is lost, ensuring continuous operation.

Figure 1.1: TimeMoto TM-616 Employee Time Clock with accompanying RFID cards.

2. Product Features

• Effortless Clocking: Supports up to 200 employees using RFID badge cards, key fobs, or PIN identification.
• Comprehensive Management: Offers convenient scheduling, timesheets, and reporting features for managers. Employees can generate reports of their hours, including overtime.
• Reliable Technology: Stores up to 10,000 time logs. Data is securely stored locally during connection interruptions.
• User-Friendly Setup: Easy installation with included wall mount. Connects via Wi-Fi, Ethernet (LAN), or USB Host using a step-by-step setup wizard.
• Integrated Cloud Software: Requires TimeMoto Cloud software for real-time monitoring, editing, and reporting from any location. Offers various Cloud Plans and a 30-day trial of the Cloud Plus Plan.
• Mobile App Compatibility: Provides a complete solution for employees to clock in/out on the go, including geofencing capabilities.
• 3-Year Warranty: Backed by a 3-year warranty for peace of mind.

3. Setup Guide

3.1 Unpacking and Initial Inspection

Carefully unpack the TimeMoto TM-616 and verify that all components listed in the "What's in the Box" section are present. Inspect the device for any visible damage. If any items are missing or damaged, contact customer support immediately.

• TM-616 Time Clock

3.2 Mounting the Device

The TM-616 is designed for easy wall mounting. Use the included wall mount hardware to securely attach the device to a suitable surface. Ensure the mounting location allows for easy access to the device and power outlet, and is within range of your Wi-Fi network or close to an Ethernet port.

Figure 3.1: The TimeMoto TM-616 mounted on a wall, demonstrating its use in an office environment.

3.3 Network Connection

The TM-616 offers flexible connectivity options:

• Wi-Fi: Follow the on-screen step-by-step setup wizard to connect the device to your wireless network.
• Ethernet (LAN): Connect an Ethernet cable from the device to your network router or switch. The setup wizard will guide you through the wired network configuration.
• USB Host: For direct data transfer or initial setup without network connectivity.

A free hour of setup support is available to assist with the initial configuration.

4. Operating Instructions

4.1 Employee Clocking Methods

Employees can clock in and out using one of the following secure methods:

• RFID Badge Card/Key Fob: Simply tap the RFID card or key fob against the designated reader area on the device. The device will confirm the clock-in/out.
• PIN Identification: Employees can enter their unique 4-8 digit PIN on the keypad to register their attendance.
• Mobile App: Employees can use the TimeMoto mobile application on their iOS or Android device to clock in/out, even from remote locations with geofencing capabilities.

Figure 4.1: Visual representation of RFID and PIN clocking methods.

Figure 4.2: The TimeMoto mobile app allows employees to clock in/out remotely.

4.2 Project-Based Clocking

For project-based time tracking, employees can select a specific project or enter a project code directly on the device. Comments can also be added if necessary before confirming the clocking action. This feature allows for detailed allocation of working hours to specific tasks or projects.

4.3 TimeMoto Cloud Software Integration

To fully utilize the TM-616's capabilities, integrate it with the TimeMoto Cloud software. This cloud-based platform provides:

• Real-time monitoring of clocking data.
• Ability to edit and manage time entries.
• Generation of detailed timesheets and reports.
• Creation of employee schedules.
• Management of overtime hours, absences, and vacation requests.

Figure 4.3: TimeMoto Cloud software interface for tracking up to 200 users.

Figure 4.4: Pairing the TM-616 with a TimeMoto Cloud Software Plan for comprehensive employee management.

5. Maintenance

To ensure optimal performance and longevity of your TimeMoto TM-616, follow these general maintenance guidelines:

• Cleaning: Regularly wipe the device's exterior with a soft, dry cloth. Avoid using abrasive cleaners or solvents.
• Software Updates: Keep the device firmware and TimeMoto Cloud software updated to the latest versions to benefit from new features and security enhancements.
• Environmental Conditions: Operate the device within recommended temperature and humidity ranges to prevent damage.

6. Troubleshooting

This section provides solutions to common issues you might encounter with your TimeMoto TM-616.

For more detailed troubleshooting or issues not listed here, please refer to the official TimeMoto support website or contact their customer service.

7. Specifications

8. Warranty and Support

8.1 Product Warranty

The TimeMoto TM-616 Employee Time Clock comes with a 3-year warranty. This warranty covers defects in materials and workmanship under normal use. Please retain your proof of purchase for warranty claims.

8.2 Customer Support

For technical assistance, setup support, or warranty inquiries, please visit the official TimeMoto support website. You can also utilize the free hour of setup support mentioned in Section 3.3.

For information regarding TimeMoto Cloud software plans and features, please visit the TimeMoto Cloud website. A free 30-day trial of the TimeMoto Cloud Plus Plan is available for new users.

8.3 Official Product Video