Link for Repiratory Protection Application Serves
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Specifications
- Product Name: TSI LinkTM for Respiratory Protection
- User Manual: P/N 6018525, Revision B July 2025
Product Information
The TSI LinkTM for Respiratory Protection application is a
centralized platform for managing fit testing data, scheduling,
medical clearance, and respirator training. It integrates with
FitProTM Ultra software and centralizes PortaCountTM data to save
time and improve coordination.
Product Usage Instructions
Onboarding
The Settings section in the application allows you to configure
core aspects such as account preferences, administrator
permissions, datasets, custom fields, respirators, PortaCountTM
devices, imports, and email templates.
Account Settings
Under the ACCOUNT tab, you can toggle Tracking for Respirator
Training and Medical Clearance. You can also toggle whether
expirations for Respirator Training and Medical Clearance should be
monitored. These settings impact data tracking and functionality
across the system.
Admins
The ADMINS tab lists all Program Administrators and Test
Administrators. The first person to log in is granted Program
Administrator access and can invite team members to set up
accounts. New administrators should visit the TSI website to
request a subscription and then access the application by logging
onto TSI LinkTM for Respiratory Protection.
FAQ
Q: How do I access TSI LinkTM for Respiratory Protection?
A: You can access the application by logging onto TSI LinkTM for
Respiratory Protection after setting up an account through the TSI
website.
Q: What can I manage in the Settings section?
A: In the Settings section, you can configure account
preferences, administrator permissions, datasets, custom fields,
respirators, PortaCountTM devices, imports, and email
templates.
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TSI LinkTM for Respiratory Protection
User Manual (US)
P/N 6018525, Revision B July 2025
Contents
Contents……………………………………………………………………………………………………………………………………. 1
Overview …………………………………………………………………………………………………………………………………… 2
Onboarding ……………………………………………………………………………………………………………………………….. 2
Settings …………………………………………………………………………………………………………………………………….. 3 Account ………………………………………………………………………………………………………………………………….. 3 Admins …………………………………………………………………………………………………………………………………… 3 Datasets …………………………………………………………………………………………………………………………………. 4 Custom Fields …………………………………………………………………………………………………………………………. 5 Respirators ……………………………………………………………………………………………………………………………… 5 PortaCounts ……………………………………………………………………………………………………………………………. 5 Import …………………………………………………………………………………………………………………………………….. 6 Email Templates ……………………………………………………………………………………………………………………… 6
Program Status …………………………………………………………………………………………………………………………. 7
Manage People ………………………………………………………………………………………………………………………….. 9
Scheduler ………………………………………………………………………………………………………………………………….. 9 Appointments ………………………………………………………………………………………………………………………….. 9 Manage Slots ………………………………………………………………………………………………………………………… 10 Scheduler Settings …………………………………………………………………………………………………………………. 11
Connecting FitProTM Ultra to TSI LinkTM for Respiratory Protection …………………………………………… 11 Login Requirement …………………………………………………………………………………………………………………. 11 Cloud Connection Behavior …………………………………………………………………………………………………….. 11 Accessing Shared Records Across Devices ………………………………………………………………………………. 12 Reporting in FitProTM Ultra with Cloud Data ………………………………………………………………………………. 12
Appendix A Link to Key Sites ………………………………………………………………………………………………… 13 Appendix B Email Templates…………………………………………………………………………………………………. 14
Overview
The TSI LinkTM for Respiratory Protection application serves as a centralized platform for managing your organization’s fit testing data, scheduling, medical clearance, and respirator
training. Integrating directly with your FitProTM Ultra
software and centralizing PortaCountTM data, it helps to save time and improve coordination.
When a subscription to TSI LinkTM for Respiratory Protection is enabled, FitProTM Ultra and TSI LinkTM share a cloud database. However, many functionalities are now controlled in TSI LinkTM such as creating cloud datasets, adding respirators, and configuring custom fields.
This user manual will provide an overview of the key features and functionality for the TSI LinkTM for Respiratory Protection application.
Onboarding
All users of TSI LinkTM for Respiratory Protection will need to register for a TSI® online account. This can be done at TSI.com/Register It only takes a couple minutes to fill out the form. Verification typically takes less than one business day. Detailed instructions and a video are on the site.
Next contact your local TSI® representative. You can also request a quote at tsi.com/TSILink-ResPro. This product page also has more information on this SaaS solution.
Once you have placed an order, you will receive a welcome email with an activation code. Login to TSI® Link for Respiratory Protection with the TSI online account, enter your Activation Code and click Activate. Now you have access to the system and are ready to set it up.
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Settings
The Settings section allows you to configure core aspects of the application. From here, you can manage account preferences, administrator permissions, datasets, custom fields, respirators, PortaCountTM devices, imports, and email templates.
Account
Under the ACCOUNT tab, you can: Toggle Tracking for Respirator Training and Medical Clearance: If Tracking is disabled, all data and tracking functionality related to that status will be disabled across the system
Toggle whether Respirator Training and Medical Clearance expirations should be monitored: If Tracking is enabled but Expires is disabled, data will be tracked but statuses will be either Compliant if they have ever completed the task or No Record if they have not.
These tracking options impact what you see and are able to interact with in Program Status, Manage People, and the Scheduler pages.
Admins
The ADMINS tab lists all Program Administrators and Test Administrators. From here you can add, view and manage all users with administrator capabilities, and view any appointments assigned to specific admins.
The first person to login in is granted Program Administrator access. They can then invite other team members to set up a TSI online account and start using the application.
Let these new Program Administrators and Test Administrators know to
1.
Go to the TSI Website and request a subscription
2.
Access the application by logging onto TSI LinkTM for Respiratory Protection
3.
Access additional information on the product page: tsi.com/TSILink-ResPro
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Datasets
Clicking the DATASETS tab displays all of your TSI Link datasets. The active dataset is highlighted in blue. From here, you can:
Create New datasets Edit dataset names, time zones, enable/disable statuses and descriptions, and delete
unused datasets Filter datasets Switch current Active Dataset you are working in using the Active Dataset dropdown
on the left menu bar
Note: You must always have at least one dataset available for the application to function.
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Custom Fields
Within the CUSTOM FIELDS tab, you can manage additional data columns:
Default fields include Company and Location, which cannot be deleted, but can be customized. You can add up to four more custom fields, configuring the required/optional status, program
status filtering, label name, field type, and field options for dropdown fields Note: The Auto Complete toggle that appears for Text Fields, when enabled, will display all
matching entries as they are typed and add them to a list Note: The Allow Program Status Filtering toggle, when enabled, indicates that this field will
appear in the Program Status menu as a Filterable field These fields are integrated into employee records and can be used in filters on the Program Status page.
Respirators
The RESPIRATORS tab provides a complete list of all respirators in your system. This section allows you to view, edit, create, or delete any respirators from your database. Clicking the dropdown arrow on the right gives you a quick view of the respirator description, approval, and form factor.
PortaCounts
The PORTACOUNTS tab shows PortaCountTM Respirator Fit Testers, their calibration and service plan statuses (Compliant, Due Soon, or Overdue), and key background information. When adding a new PortaCountTM device, or editing an existing one, you can upload calibration certificates and include multi-year service plan information, if applicable.
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Import
Use the IMPORT tab to bulk upload data such as:
Custom Fields People Fit Tests Medical Clearance Respirators PortaCounts Daily Checks
This is done using a structured csv template and four-step process to ensure smooth data integration.
Step 1: Select which type of data table you will import Step 2: Select the csv file you will import Step 3: Select if you will Insert or Overwrite records and map or skip the columns as appropriate Step 4: Confirm settings and Import
Email Templates
The EMAIL TEMPLATES tab lets you manage and customize up to 20 types of automated emails that notify employees about events such as upcoming appointments, cancellations, or overdue requirements. These can be enabled, disabled, or customized by a Program Admin to match your organization’s communication preferences.
Examples include:
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Due Soon: Sent 30 days before expiration, includes expiration date and selfscheduling link. The selfscheduling page allows you to select open appointment times that work with your schedule. Choose specific days and locations based upon your preference and availability.
Overdue: Sent to both employee and supervisor one and seven days after expiration date.
Reminder: Sent 7 and 1 days before a scheduled appointment, including appointment details and link to update your appointment.
Program Status
To view a comprehensive breakdown of your workforce’s compliance status, navigate to Program Status from the side menu. This page displays real-time data on fit tests, training, and medical clearance across your organization. You can customize your view by expanding the Filter By options and selecting checkboxes to refine your parameters. The dashboard automatically updates the charts and user counts when filters are applied.
The compliance status is categorized under three main areas — Fit Test Status, Training Status, and Medical Clearance Status. Each of these areas breaks employees into the following categories:
1. Compliant Employees with more than 30 days remaining before their next fit test, respirator training, or medical clearance is due.
2. Due Soon (Scheduled) Employees with fewer than 30 days remaining who already have an appointment scheduled.
3. Due Soon (Unscheduled) Employees with fewer than 30 days remaining and no upcoming appointment.
4. Overdue (Scheduled) Employees past their expiration date by 1 day or more, but who have a scheduled appointment.
5. Overdue (Unscheduled) Employees past their expiration date by 1 day or more with no appointment scheduled.
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6. No Record Employees who do not have any records for fit testing, respirator training, or medical clearance.
7. Total A count of all employees falling into the categories above.
Additional visualizations include: Total Fit Tests Performed: Displays the number of fit tests conducted over the past five years
in which testing was conducted. Quantitative tests are shown in blue, while Qualitative tests appear in purple.
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Hovering over individual chart sections reveals precise counts for better insight.
Manage People
The Manage People page gives you an overview of all employees in the system. You can tailor the view by selecting or hiding columns using the Show/Hide Columns option, filtering and sorting columns, and adjusting the Items per page.
Each row includes an Actions menu that lets you:
View an individual’s demographic info, fit test, respirator training, and medical clearance details
See upcoming appointments
The drop-down carrot reveals a detailed history of their fit tests From this view, you can also access test protocols, respirators used, and past results.
Scheduler
The Scheduler page is your hub for managing appointments. It includes three sections:
Appointments
This calendar-style view displays all scheduled appointments and open slots. You can toggle between Day, Week, Month, or Agenda views. Agenda view will show a list of all scheduled appointments, and open slots for a given day. Use the Filter option to show specific event types like Fit Tests, Medical Clearance, or Respirator Training. You can also limit results to only scheduled events or only your events.
To schedule an appointment, an Admin can select an open slot and assign an Attendee, or the Admin can select any time on the calendar to create a new slot and assign an Attendee.
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With the Subscribe button, you can sync your appointments with your personal calendar. Select the type of calendar (Google®, Microsoft® Outlook®, etc.), choose the types of events, and whether to include only your events and open slots. Then click Subscribe to integrate the schedule.
Manage Slots
Create and manage appointment availability directly
from this tab.
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To create slots:
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1. Select a Category (Fit Test, Medical Clearance, or Respirator Training)
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2. Choose the dates and times
3. Set the duration
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4. Assign an Admin
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5. Set the Location
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6. For fit tests, select a PortaCountTM (not required for respirator
training or medical clearance)
To clear slots:
1. Choose a Category
2. Select the date range
3. Specify the time window
1
The open slots are what will appear as available appointment times
2
when a user opens a Self-Scheduling link, which would be sent via an
automated email.
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Scheduler Settings
Customize how your Scheduler page looks and behaves:
1. Set the start day of the week
2. Choose how many days are shown
3. Define the size of each calendar event
1
4. Select between 12-hour or 24-hour clock format
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5. Set the default duration for each appointment category
3
This flexible scheduling system helps you manage
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resources efficiently and ensure every employee
remains compliant with minimal administrative effort.
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Connecting FitProTM Ultra to TSI LinkTM for Respiratory Protection
When a subscription to TSI LinkTM for Respiratory Protection is enabled, your FitProTM Ultra (FPU) software connects to the shared cloud database. This allows all FPU records to automatically update with the latest information from TSI LinkTM, giving you full visibility of your program across devices.
Login Requirement
To connect FPU to TSI LinkTM, you must log in with a valid TSI account. When first using FPU with TSILInk you need to have first logged into resfit.tsilink.com at least once When launching FPU a login screen will appear:
· You must be logged in to access the TSI LinkTM cloud. · If not logged in, FPU will still operate, but will only
display local records.
Cloud Connection Behavior
· When your computer is online and logged in, select your TSI LinkTM database from the Data Management tab in the side menu.
· FitProTM Ultra will automatically connect to your TSI LinkTM account and display the latest available records. This includes data entered from other FPU computers or directly through TSI Link, giving you complete access to your full program history.If offline, FPU continues to function. Once reconnected to the internet, the latest data from TSI Link will be pulled into FPU.
This ensures your FitProTM Ultra always reflects the most current program information, regardless of which device originally recorded the data.
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Accessing Shared Records Across Devices
Once connected to TSI LinkTM:
· FPU displays all records from the shared cloud database. · Data from other FitProTM Ultra devices using the same TSI LinkTM database will appear
automatically. · This eliminates data gaps caused by switching devices or using multiple testers.
Program records are no longer limited to what is stored locally on your FPU device.
Reporting in FitProTM Ultra with Cloud Data
Reports generated in FPU now include all program data stored in TSI LinkTM, not just results recorded on that specific computer. This provides a complete, centralized view of your Respiratory Protection Program.
To Run a Report:
1. Open FitProTM Ultra and log in to TSI LinkTM for Respiratory Protection Cloud. 2. Confirm your device is connected to the internet. 3. Confirm you are connected to a TSI LinkTM database in the Data Management tab. 4. Go to the Reporting tab in the left menu. 5. Select the report type:
o People o Respirator o Next Due o Past Due o Daily Check o Fit Test 6. Choose which columns you would like included in your report. 7. Sort by and Filter on each column. 8. Generate and save your report as PDF or Excel.
Reports reflect the latest information from TSI Link and are ideal for compliance reviews, audits, and internal reporting.
Pro Tip: The advanced reporting tools in FitProTM Ultra are a powerful complement to TSI Link. Because both platforms access the same program data, you can use FPU to generate configurable reports for your entire account regardless of where the records were created.Reporting Features and Benefits:
· Access full program data, even if recorded on other devices. · Centralized, cloud-based reporting reduces errors and missing records. · Flexible filtering options to target overdue requirements, upcoming expirations, or specific
employee groups. · Exportable formats allow for easy sharing with managers, safety personnel, or auditors.
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Appendix A Link to Key Sites
Sight
Purpose and notes
Registration
To enable secure, password protected access to private TSI® customer sites
TSI Link for Respiratory Protection Program Management Portal
Main Site for operations.
Accounts first User Needs Activation Code from Welcome email Requires login obtained from Registration Site
TSI Link for Respiratory Protection Developers Portal
Detailed API specifications, and ability to set up secure access to your data via API. Requires TSI® login
Tsi.com/TSILink-ResPro
TSI LinkTM for Respiratory Protection Product page for information, videos, technical documents, videos and other resources
Tsi.com/products/respirator- Product Category Page for TSI® Respirator Fit Testers.
fit-testers
A portal to a lot of great information.
TSI Link for Respiratory Protection Manual
Latest version of this manual
TSI Link Terms of Use
Legal information
tsi.com/contact-us.
Contact information for customer support
User Manual
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Appendix B Email Templates
Below is a list of the customizable email templates and when they are sent
Category Fit Test Fit Test Fit Test Fit Test Fit Test Fit Test Fit Test Fit Test Medical Clearance Medical Clearance Medical Clearance Medical Clearance Medical Clearance Medical Clearance Respirator Training Respirator Training Respirator Training Respirator Training Respirator Training Respirator Training
Type Scheduled Reminder Passed Overdue Modified Failed Due Soon Cancelled Scheduled Reminder Overdue Modified Due Soon Cancelled Scheduled Reminder Overdue Modified Due Soon Cancelled
Subject
Confirmation: Respirator Fit Test Appointment has been Scheduled
Reminder: Upcoming Respirator Fit Test Appointment
Congratulations: You Passed Your Respirator Fit Test
Action Required: Your Respirator Fit Test is Overdue
Update to Your Respirator Fit Test Appointment
Important: Respirator Fit Test Results Retesting Required Notice: Your Respirator Fit Test is Due Soon
Notice: Your Respirator Fit Test Appointment has been Canceled
Confirmation: Medical Clearance Appointment has been Scheduled
Reminder: Upcoming Medical Clearance Appointment
Action Required: Your Medical Clearance is Overdue
Update to Your Medical Clearance Appointment
Notice: Your Medical Clearance Appointment is Due Soon
Notice: Your Medical Clearance Appointment has been Canceled
Confirmation: Respirator Training has been Scheduled
Reminder: Upcoming Respirator Training Appointment
Action Required: Your Respirator Training is Overdue
Update to Your Respirator Training Appointment
Notice: Your Respirator Training is Due Soon
Notice: Respirator Training Appointment has been Canceled
Sent When Sent when appointment is scheduled Sent 1 and 7 days prior to appointment
Sent after Passed Fit Test
Sent 1 and 7 days overdue, supervisors will be copied Sent when an appointment is modified
Sent After Failed Fit Test
30 days prior to expiration
Sent when an appointment is cancelled Sent when appointment is scheduled Sent 1 and 7 days prior to appointment Sent 1 and 7 days overdue, supervisors will be copied Sent when an appointment is modified Sent 30 days prior to expiration Sent when an appointment is cancelled Sent when appointment is scheduled Sent 1 and 7 days prior to appointment Sent 1 and 7 days overdue, supervisors will be copied Sent when an appointment is modified Sent 30 days prior to expiration
Sent when an appointment is cancelled
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TSI and the TSI logo are registered trademarks of TSI Incorporated in the United States and may be protected under other country’s trademark registrations. Microsoft, Windows and Outlook are registered trademarks of Microsoft Corporation.
P/N 6018525 Rev. B (7/10/2025)
©2025 TSI Incorporated
Printed in U.S.A.
Documents / Resources
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TSI Link for Repiratory Protection Application Serves [pdf] User Manual Link for Repiratory Protection Application Serves, Repiratory Protection Application Serves, Protection Application Serves, Application Serves |