Google Workspace: A Guide for Using AI at Work

Partnering with Google means investing in the future of AI-powered work. Google Workspace offers a comprehensive and secure platform that empowers organizations to be more productive, collaborative, and creative. This guide explores how AI, particularly through tools like Gemini and NotebookLM, is integrated across applications such as Gmail, Drive, Docs, Sheets, Slides, Meet, Chat, Vids, and AppSheet to enhance daily work and unlock new levels of productivity.

Gemini App

Gemini is a multimodal generative AI assistant designed to help with quick answers and complex projects. It assists in brainstorming ideas, researching topics, improving writing, and pressure-testing work with enterprise-grade data protections.

Key Features

• Deep Research: Provides comprehensive, easy-to-read reports from various web sources.
• Gems: Customizable versions of Gemini for specialized or repetitive tasks.
• Integrations: Seamlessly connects with other Google Workspace apps for focused work.

NotebookLM

NotebookLM serves as a research and learning assistant, powered by Gemini, that helps users navigate and understand information effectively. Its responses are grounded in provided sources, ensuring accuracy and relevance.

Key Features

• Audio overviews: Transforms research into engaging audio discussions.
• Source grounding: Ensures all generated content is traceable to specific uploaded files or webpages.
• Precise question answering: Understands nuances and recalls specific details from vast information libraries.

AI Integration Across Workspace Applications

Gmail

Enhances business email with AI assistance for drafting, replying, summarizing, and managing communications.

Google Drive

Provides secure cloud storage with AI capabilities for finding answers, summarizing documents, and classifying sensitive content.

Google Docs

Facilitates collaborative document editing and creation, offering AI assistance for content refinement, image generation, and structuring documents.

Google Sheets

Offers powerful spreadsheets for data analysis, with AI support for generating formulas and summarizing data.

Google Slides

Enables dynamic presentations with AI for creating custom visuals, generating new slides, and summarizing presentation content.

Google Meet

Delivers business-grade video conferencing with AI for automatic note-taking, real-time translated captions, and adaptive audio for better meeting experiences.

Google Chat

Supports team collaboration with AI for summarizing conversations, finding information, and real-time translation.

Google Vids

A video creation platform powered by AI to generate video storyboards, drafts, and AI voiceovers.

AppSheet

A platform for building custom apps and automations without code, leveraging AI for app creation and information extraction.

Safeguarding Your Data

Google Workspace is committed to building helpful, secure, and safe products. AI features adhere to principles of data confidentiality, protection, compliance, and IT controls, ensuring user data is respected and secure.

• User data is not used to train Gemini models without permission.
• Existing data access and security controls are respected.
• Compliance with numerous safety, privacy, and security certifications is maintained.
• IT controls allow organizations to manage the rollout of AI features.