Digitize, Integrate, and Utilize Various Reports with Electronic Report Management Software
Fujitsu Interstage List Works is an electronic report management software that digitizes various reports for integrated management and utilization. It addresses common business challenges by enabling efficient report utilization, centralizing operations across different business units and locations, and reducing paper output.
Key Benefits
- Improved Efficiency: Streamline operations through effective utilization of electronic reports.
- Cost Reduction: Achieve cost savings by integrating digitization and printing systems, consolidating print servers, and reducing paper usage.
- Environmental Contribution: Contribute to environmental sustainability by reducing paper consumption and associated logistics.
System Overview
The system integrates various data sources, including mainframes (Fujitsu, IBM, Hitachi), off-cons (Fujitsu, IBM), and open servers (Windows, Solaris, Linux). Data is processed through Interstage List Creator for digitization, enabling electronic saving and print distribution via Interstage List Works. Key functionalities include access control, log information management, and report distribution/printing. The Interstage List Works Print Agent supports efficient printing operations.
Diagram Description: Data flows from diverse server environments (mainframes, off-cons, open servers) to Interstage List Creator for processing. Interstage List Works then manages electronic saving and print distribution. The system includes features like access control and log information. Outputs can be viewed as PDF, accessed via display/search, sent via email, or printed. The Print Agent facilitates printing tasks.
Product Lineup
Interstage List Works offers several editions tailored to different needs:
- Interstage List Works Standard Edition: Digitizes and centrally manages reports, enabling effective utilization, access control, and operation log management. It also supports report distribution and printing.
- Interstage List Works Enterprise Edition: Builds upon the Standard Edition with features for large-scale systems, including report splitting, cluster support, and multi-server operations.
- Interstage List Works Enterprise Extended Edition for Modernization: Consolidates reports from diverse platforms, providing integrated management and information utilization via the internet. It centralizes report management for daily operations and supports distribution and output based on information.
- Interstage List Works Enterprise Extended Edition for Large Scale: Digitizes and centrally manages reports from various platforms for enhanced utilization. It provides an internet-based management infrastructure covering sorting, saving, management, distribution, and utilization, with robust security and information sharing for efficient operations in large-scale, high-reliability environments.
- Interstage List Works Print Agent: Works with Standard or Enterprise Editions to manage print distribution, reduce server/network load, and support remote or simultaneous printing.
Key Features and Benefits in Detail
Report Digitization and Utilization
Digitize printouts from various platforms for efficient utilization via web browsers. Search reports quickly by name, date, or text within the report. Extract data from reports and link it with spreadsheet or text editors to avoid re-entry and improve workflow. Features include display magnification, split-screen viewing, and linking multiple reports.
Advanced Search Capabilities
Perform detailed searches using report names, dates, creators, and text content within the report data. Supports searching complex, multi-column report formats, enabling rapid retrieval of specific data. Search results can be easily exported for secondary use with spreadsheet software.
Annotations and Data Linking
Add memos, stamps, line marks, and check marks to reports for information sharing and highlighting. These annotations can be viewed in a list or used to jump directly to the relevant page. Extract data from selected pages or entire reports, facilitating integration with spreadsheet or text editors and eliminating manual data entry.
Robust Security
Implement granular access control by creating folders and assigning specific permissions (view, print, delete) for users or groups at the folder or report level. This prevents unauthorized operations. Operation log management tracks all user activities, including access, printing, and deletion, with tamper checks and analysis capabilities for rapid追跡 (tracking) and investigation in case of issues. Original document storage ensures accurate understanding of leaked report content.
Cost Reduction and Environmental Contribution
Automate report sorting, distribution, email delivery, and printing to prevent misdelivery and loss. Significantly reduce operational costs related to printing, paper, labor, storage, and shipping. By reducing paper consumption, the software helps protect forest resources and lowers CO2 emissions associated with paper delivery.
Use Cases
Use Case 1: Improving Business Efficiency through Report Digitization
Requirement: Shorten time for certificate issuance and reduce effort for output, sorting, and delivery of large reports.
Effect: Faster report and data search improves window service efficiency. Eliminates manual sorting, delivery, and microfilming of large reports, leading to significant cost savings from reduced labor and storage.
Before: Manual search of paper ledgers, manual sorting, physical delivery, and filing in cabinets.
After: Digital digitization allows quick search and retrieval of reports on a PC.
Use Case 2: Preventing Information Leakage through Report Digitization
Requirement: Eliminate manual copying, misdelivery, and loss of reports. Prevent unauthorized removal or copying.
Effect: Automation of sorting and delivery avoids misdelivery and loss. Access control restricts report operations for users, preventing unauthorized copying. Operation log monitoring discourages unauthorized actions by users.
Before: Risk of unauthorized removal, copying, or improper disposal of documents.
After: Digital digitization with access control and operation log monitoring prevents unauthorized access and operations.
Use Case 3: Realizing Invoice Issuance Business in an Open Environment
Requirement: Open mainframe invoice issuance systems and prevent incorrect issuance of invoices and delivery slips.
Effect: Monitor print status for printer failures, enabling alternative printing or paper replacement messages. Allows continuation of invoice issuance by switching to operational servers if a print server fails. Manages the number of print operations to prevent incorrect issuance.
Before: Mainframe systems with separate print systems, risk of printing errors.
After: Open server environment with Interstage List Works allows centralized management, printer switching, and controlled printing.
Use Case 4: Cost Reduction by Consolidating Print Systems
Requirement: Reduce high operational and maintenance costs associated with per-business print systems. Enable flexible changes to digitization and printing based on business requirements.
Effect: Consolidate scattered print systems across businesses and locations for centralized management, reducing operational and maintenance costs. Allows flexible switching between digitization and printing by simply changing application parameters.
Before: Separate print systems for each business, leading to high costs and inflexibility.
After: Consolidated print systems managed centrally, with flexible switching between printing and digitization via parameter changes.
Operating Environment
Server Operating Systems:
- Microsoft® Windows Server® 2022, 2019, 2016
- Oracle Solaris 11
- Red Hat Enterprise Linux 9, 8, 7
Client Operating Systems:
- Windows® 11
- Windows® 10
Note: Microsoft, Windows, and Windows Server are registered trademarks or trademarks of Microsoft Corporation. Linux is a registered trademark or trademark of Linus Torvalds. Red Hat and related trademarks are trademarks of Red Hat, Inc.
