Philips VoiceTracer DVT2110, DVT2810 User Manual

1. Important Information

Please adhere to all safety instructions to ensure proper operation of the device. The manufacturer is not liable for damages resulting from non-compliance with these instructions.

Safety Instructions

• Protect the device from rain and liquids to prevent damage or short circuits.
• Do not expose the device to excessive heat from heating devices or direct sunlight.
• Protect cables from damage, especially at plugs and where they exit the housing.
• Only perform maintenance operations described in this manual. Do not disassemble the device for repairs; only authorized service centers should perform repairs.
• All wireless devices are susceptible to interference that could affect performance.
• Back up your data and recordings. The manufacturer's warranty does not cover data loss resulting from user actions.

Rechargeable Built-in Battery

The device contains a built-in Li-polymer battery that cannot be replaced by the customer. Replacement must be done by authorized service centers or Philips partners. Batteries contain environmentally polluting substances and should be disposed of at official collection points.

Data Reset

The Philips VoiceTracer has 8 GB of internal storage. Performing a factory data reset will delete all data. Back up your data before resetting. Formatting the memory on a computer may cause incompatibilities; format only on the device.

Hearing Protection

• Set the volume to a moderate level and avoid listening for excessively long periods.
• Be careful when adjusting the volume to a level that could damage your hearing.
• Do not turn the volume so high that you cannot hear your surroundings.
• Exercise caution or temporarily discontinue use in potentially dangerous situations.
• Do not use headphones while operating a motorized vehicle, cycling, or skateboarding, as this can be hazardous and may be illegal.

Small Children

The device and its accessories may contain small parts. Keep them out of the reach of small children.

Legal Restrictions on Recording

Recording functionality is subject to local legal restrictions. Respect the privacy and personal rights of third parties when recording. Check local laws regarding recording telephone calls; in some countries, you must inform the other party that you are recording.

Cleaning and Disinfection

• Before cleaning, disconnect all cables.
• Clean the device with a soft, dry cloth.
• For disinfection, use surface disinfectant wipes suitable for clinical areas.
• Do not use harsh chemicals or strong detergents.
• Avoid moisture in openings.
• Do not rub or strike the surface with hard or sharp objects to prevent scratches.

Disposal of Your Old Product

The crossed-out wheeled bin symbol indicates that the product is covered by European Directive 2011/65/EU. Follow local separate collection systems for electrical and electronic products. Proper disposal helps prevent potential negative consequences for the environment and human health.

United States

Rechargeable Li-ion battery: Your product is designed with recyclable materials. Contact local waste management facilities or visit www.recycle.philips.com for recycling information. This appliance contains a rechargeable lithium-ion battery that must be disposed of properly. Contact local officials for battery disposal information or visit www.call2recycle.org for drop-off locations. For assistance, visit www.philips.com/support or call 1-800-243-3050.

Rechargeable NiMH battery: Your product is designed with recyclable materials. Contact local waste management facilities or visit www.recycle.philips.com for recycling information. This appliance contains a rechargeable NiMH battery that must be disposed of properly. Contact local officials for battery disposal information or visit www.call2recycle.org for drop-off locations. For assistance, visit www.philips.com/support or call 1-800-243-3050.

Canada

Rechargeable Li-ion battery: Your product is designed with recyclable materials. Contact local waste management facilities or visit www.recycle.philips.com for recycling information. This appliance contains a rechargeable lithium-ion battery that must be disposed of properly. Contact local officials for battery disposal information or visit www.call2recycle.ca for drop-off locations. For assistance, visit www.philips.com/support or call 1-800-243-7884.

Rechargeable NiMH battery: Your product is designed with recyclable materials. Contact local waste management facilities or visit www.recycle.philips.com for recycling information. This appliance contains a rechargeable NiMH battery that must be disposed of properly. Contact local officials for battery disposal information or visit www.call2recycle.ca for drop-off locations. For assistance, visit www.philips.com/support or call 1-800-243-7884.

About this user manual

This manual provides an overview of your device. Refer to the following chapters for detailed descriptions. Read the instructions carefully.

Symbols Used

2. Your VoiceTracer Audio Recorder

Thank you for choosing a Philips device. Visit www.philips.com/dictation for comprehensive support, including user manuals, software downloads, and warranty information.

Product Highlights

• Superior recording quality
• Audio scenes
• Voice-activated recording
• MP3 and PCM recording
• Large color display
• 8 GB internal memory
• Long-lasting battery

What's in the Box

The package typically includes: The VoiceTracer device, a USB cable, and a Quick Start Guide.

Overview of Your Audio Recorder

The device features the following components:

• 1. Microphone
• 2. Record/Status LED
• 3. Display
• 4. Left function button
• 5. Middle function button
• 6. Right function button
• 7. Up button
• 8. Backward button
• 9. Record button
• 10. Down button
• 11. Forward button
• 12. File list/Back button
• 13. Play/Stop button
• 14. Power/Lock switch
• 15. Reset button
• 16. Headphones jack
• 17. Speaker
• 18. USB Type-C port
• 19. Eye for wrist strap

3. Get Started

Charging the Battery

Charge the built-in battery before first use or if the device has been unused for an extended period. A full charge takes approximately 3 hours. Charge the device every 6 months, even when not in use, to prevent deep discharge. A charging battery icon will appear on the screen, and the Record/Status LED will flash orange.

Turn the Device On and Off

Slide and hold the Power switch on the right side downwards for three seconds to turn the device on or off.

Key Lock

To prevent unintended operations, slide the Power switch upwards towards the lock symbol to lock the device. The lock symbol will appear on the screen, and all buttons will be locked. Slide the Power switch downwards to unlock.

Connect to a Computer

Use the supplied USB cable to connect the device to your computer. It will be recognized as a mass storage device without needing any software installation. Refer to the "Charging the battery" illustration on page [7] for connection details.

Set the Date and Time

1. In stop mode, press the Right function button to open the settings panel.
2. Press the Record button to select "All settings".
3. Press the Right function button to enter "Device settings".
4. Navigate to "Date & time" using the Down button and press the Record button to confirm.
5. Use the Up/Down buttons to adjust Date, Date format, and Time. Use the Forward and Backward buttons to change your selections.
6. Press the Record button to confirm settings.
7. Press the Back button to return to the stop mode screen.

Set the Device Language

1. In stop mode, press the Right function button to open the settings panel.
2. Press the Record button to select "All settings".
3. Press the Right function button to enter "Device settings".
4. Press the Record button to select "Language".
5. Navigate to your desired language using the Up/Down buttons and press the Record button to confirm.
6. Press the Back button to return to the stop mode screen.

4. Recording

Record a File

Before You Start Recording

Ensure the device has sufficient battery power. A low battery icon will appear when the battery is nearly discharged. The device will turn off automatically, and the current recording will be saved.

Select the folder where your recording will be saved. You can store up to 100 files in each folder (A, B, C, D). If a folder is full, subsequent recordings will be stored in the next available folder. It is recommended to make a test recording to find the best settings.

Start a New Recording

1. In stop mode, press the Left function button to start a new recording. The "New file mode" screen appears.
2. Press the Right function button to open the settings panel.
3. To select a save folder: Navigate to "Folder" using the Up/Down buttons and press the Record button. Navigate to your desired folder and press the Record button to confirm. Press the Back button to return to the stop mode screen.
4. To adjust recording settings: Navigate to your desired setting using the Up/Down buttons and press the Record button to confirm. Press the Back button to return to the stop mode screen.
5. Press the Record button to start recording. The Record/Status LED illuminates red.
6. Press the Record button again to stop recording. The recording is saved to the selected folder.

Edit a File

You can edit existing recordings by appending or overwriting parts.

Append:

Add additional recording parts to the end of an existing recording. In stop mode, press the Record button. If the cursor is at the end of the recording, a new part is added. If the cursor is at the beginning, the editing panel opens. Select "Append" and press the Record button.

Overwrite:

Overwrite an existing recording part from any point within the recording. In playback mode, press the Play/Stop button to stop at the desired point. Press the Record button. The editing panel opens. Select "Overwrite" and press the Record button.

5. Playback

Play Back Files

Start and Stop Playback

1. In stop mode, use the Previous track or Next track button to navigate to your desired recording. Press the Play/Stop button to start playback. The Record/Play indicator illuminates green. Alternatively, press the File list button and use the Up/Down buttons to navigate to your recording, then press Play/Stop.
2. Adjust volume using the Up/Down buttons.
3. Press the Play/Stop button to stop playback. Press it again to resume.

Fast Rewind or Fast Forward

In playback or stop mode, press and hold the Backward or Forward button to jump to a specific part of the recording. Release the button when you reach the desired point.

Play Back Files from a Selected Folder

1. In stop mode, press the File list button. All voice recordings are displayed.
2. Press the Left function button to open the folder panel.
3. Navigate to your desired folder using the Up/Down buttons and press the Record button to confirm. Only files in the selected folder will be displayed.

Delete Files

1. In stop mode or playback mode, press the Right function button to open the settings panel.
2. Navigate to "Delete" using the Up/Down buttons and press the Record button to confirm.

6. Settings

Settings Mode

Access settings mode by pressing the Right function button in stop mode, then select "All settings" by pressing the Record button. Navigate between settings using the Up/Down buttons and select a setting by pressing the Record button.

Settings are categorized into:

• 1. Recording settings
• 2. Playback settings
• 3. Device settings

Recording Settings

• Scene: Select a scene (e.g., Lecture, Interview, Meeting, Music) for optimized recording parameters. Choose "Custom" to define your own settings.
• Format: Select the recording format (e.g., MP3, PCM) suitable for your needs.
• Mic sensitivity: Adjust microphone sensitivity based on background noise and sound source distance.
• Limiter: Prevents distortion from loud sounds by automatically reducing microphone sensitivity.
• Noise cut: Reduces background noise for clearer audio recordings.
• Wind filter: Reduces wind noise in windy environments.
• Folder: Select the folder for saving recordings.
• Voice activation: Starts recording automatically when you speak and pauses after silence.
• Edit mode: Select behavior for editing recordings (Append/Overwrite).
• Pre-recording: Records a few seconds before the event starts.
• Timer: Set a specific date and time for recording to start and stop.
• Auto divide: Automatically splits recordings into files at set intervals (15, 30, 60 minutes).
• Auto bookmark: Automatically sets bookmarks at preset time intervals.
• External input: Choose input sources for optimal recording quality.

Playback Settings

• Play mode: Choose playback options.
• Equalizer: Select music equalization presets (Classical, Jazz, Pop, Rock).
• ClearVoice: Enhances playback clarity, especially for quiet voices.

Device Settings

• Language: Select the device language.
• Brightness: Adjust screen brightness.
• Backlight: Reduce backlight time to save battery. The backlight turns off automatically after a period of inactivity.
• Date & time: Set the system date and time.
• Recording light: Enable the Record/Status LED to illuminate red during recording.
• Auto Off: Set a time for the device to automatically turn off when not in use.
• Device sounds: Enable or disable device sounds like key tones and power on/off sounds.
• Format storage: Format the device's internal storage and delete all data. Refer to "Reset data" on page [13].
• Reset settings: Reset menu settings to their factory defaults. Refer to "Reset settings" on page [13].
• Information: View device information such as available memory and firmware version.

7. Device and Data Management

Transfer Data to the Computer

Connect the device to your computer using the USB cable. Your VoiceTracer will be recognized as a mass storage device. Open Windows Explorer or Mac Finder to access the device. Select, copy, cut, or drag files to your computer.

Reset Your Device and Data

Device Reset

If the device experiences software issues (freezing, slow response), you can reset it. Press and hold the reset button with a pointed object. Then, slide and hold the Power switch downwards for three seconds to restart the device.

Reset Data

Formatting the device will delete all data. Back up important data before proceeding. Menu settings will remain after a data reset.

1. In stop mode, press the Right function button to open the settings panel.
2. Press the Record button to select "All settings".
3. Press the Right function button to enter "Device settings".
4. Navigate to "Format storage" using the Up/Down buttons and press the Record button.
5. Select "Delete". All data will be deleted from the internal storage.

Reset Settings

Reset menu settings to their default state.

1. In stop mode, press the Right function button to open the settings panel.
2. Press the Record button to select "All settings".
3. Press the Right function button to enter "Device settings".
4. Navigate to "Reset settings" using the Up/Down buttons and press the Record button to confirm.
5. Select "Reset". All settings will be reset to their default state.

Updating Your Device

Firmware updates correct errors and improve product performance. Check the product website www.voicetracer.com/help for new firmware versions.

Update Your VoiceTracer

1. Connect the device to your computer via the USB cable. A charging battery icon appears, and the Record/Status LED flashes orange.
2. Download the firmware update file for your model from www.voicetracer.com/help.
3. Unzip the downloaded file.
4. Open Windows Explorer or Mac Finder and double-click the VoiceTracer drive.
5. Copy the firmware update file to the root directory of the device. The Record/Status LED flashes orange during the process and stops when complete.
6. Disconnect the device from the computer. The firmware updates automatically, and the "Firmware update" window is displayed. The device will switch off automatically upon completion.

8. Troubleshooting

Refer to the table below for common problems and their solutions. If the issue persists, contact your Philips support partner.

9. Technical Data

Connectivity

• Headphones: stereo jack, 3.5 mm, impedance 16 Ohm or more
• USB: Type-C, high-speed 2.0

Audio

• Built-in microphone: 2 omni-directional microphones
• Recording formats: MPEG1 Layer 3 (MP3), PCM (WAV)
• Recording quality: MP3 (8-320 kbps), PCM (22 kHz/16 bit, 44.1 kHz/16 bit, 48 kHz/16 bit)
• Audio scenes: Note, Speech recognition, Interview, Lecture, Meeting, Music, Custom
• Recording time (built-in memory): Up to 2147 hours (MP3, 8 kbps)
• Pre-recording mode: 5, 10, 15 seconds buffer
• File editing: overwrite, append
• Auto-divide: 15, 30, 60 minutes
• Auto-bookmark: 5, 10, 15, 30, 60 minutes
• Bookmark function: up to 32 per file
• Voice-activated recording: 25 levels
• Instant one-touch recording
• Record monitor function
• Recording timer
• Wind filter
• Limiter: slow (32/128 ms), medium (16/64 ms), fast (8/16 ms)
• Noise-cut

Sound

• Speaker output power: 200 mW
• Speaker size: 11 x 15 mm

Storage Media

• Built-in memory capacity: 8 GB
• Mass storage class compliant

Music Playback

• Sound enhancement: ClearVoice
• Equalizer: Classic, Jazz, Pop, Rock
• Playback mode: Repeat file, Repeat all, Random
• ID3 tag support
• Supported file formats: MP3, WMA

Power

• Battery type: Built-in rechargeable Li-ion polymer battery
• Battery lifetime: Up to 36 hours of recording (MP3, 8 kbps)
• Battery capacity: 1000 mAh
• Charging time (full charge): 3 hours

Design and Finishing

• Color(s): Black/Chrome

Display

• Type: LCD color display
• Backlight
• Diagonal screen size: 2 in / 5 cm
• Resolution: 240 x 320 pixels

Product Dimensions

• 4.7 x 12.8 x 1.6 cm / 1.9 x 5.0 x 0.6 in
• Weight: 79 g / 2.7 oz

Convenience

• Firmware upgradeable
• Keypad lock
• Multi-language support: English, French, German, Spanish, Italian, Russian, Polish

System Requirements

• Free USB port
• Operating system: Windows 10, macOS, Linux

Green Specifications

• Compliant to 2011/65/EU (RoHS)
• Lead-free soldered product

Operation Conditions

• Temperature: 1° – 45° C / 34° – 113° F
• Humidity: 10% - 90%

10. Certifications

FCC Warning Statement

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.

Neither Speech Processing Solutions GmbH nor its affiliates shall be liable to the purchaser of this product or third parties with respect to claims for damages, losses, costs or expenses incurred by purchaser or third parties as a result of an accident, misuse or abuse of this product or unauthorized modifications, repair, modification of the product or failure to meet the operating and maintenance instructions provided by the manufacturer. This user manual is a document with no contractual nature. We accept no liability for changes, mistakes or printing errors.

EAC

Similar to the FCC statement, this section outlines compliance and liability information.

Open Source Software

Products mentioned in this manual may contain open source software. Speech Processing Solutions GmbH offers to deliver, upon request, a copy of the corresponding source code for copyrighted open source software packages used in this product. This offer is valid for three years after product purchase. To obtain the source code, please write in English to: info@speech.com.