User Guide for trinet models including: Google Workspace Plus TriNet Integration, Workspace Plus TriNet Integration, TriNet Integration
Google Workspace + TriNet Integration User Guide Overview Employee Information The integration between TriNet and Google Workspace allows you to streamline your employee onboarding and offboarding by automatically pushing employee information from TriNet to Google Workspace. This integration manages the following: · User profiles Google Workspace users will be provisioned, updated and deprovisioned based on the updates made in the TriNet platform. · Group assignments To allow for additional granularity in the security assignments, each user will be assigned to a Google Workspace group that represents the department and/or location of the TriNet employee. Group assignments are also updated with employee transfers. · Calendar updates Google employee calendars can be updated with approved time off requests to increase accuracy of calendars and eliminate a need for manual updates by the employee. In addition, one company-wide calendar can be configured to track all employees' time-off requests in one central place (Company PTO Calendar). 1 Employees/Users This integration manages the following information in the user profile: Google Property name Description TriNet Information Transferred to Google Workspace name.familyName The user's last name. Employee's preferred last name if populated, otherwise: Employee's primary last name name.givenName The user's first name. Employee's preferred first name if populated otherwise: Employee's primary first name password Stores the password for the user Default password from the account. integration configuration. primaryEmail The user's primary email address. Employee's work email This property is required in a request to create a user account. The primaryEmail must be unique and cannot be an alias of another user. addresses[].country Country. Employee's work location country addresses[].locality The town or city of the address. Employee's work location city addresses[].postalCode The ZIP or postal code. Employee's work location zip code addresses[].region The abbreviated province or state. Employee's work location state addresses[].streetAddre The street address, such as 1600 ss Amphitheatre Parkway. Employee's work location street address changePasswordAtNextIndicates if the user is forced to "true" Login change their password at next login. emails[].address The user's email address. Also Employee's work email serves as the email ID. This value can be the user's primary email address or an alias. emails[].type The type of the email account. "work" Acceptable values are: "custom" "other" "home" "work" 2 externalIds[].type The type of the ID. "organization" externalIds[].value The value of the ID. TriNet Employee ID includeInGlobalAddress Indicates if the user's profile is "true" List visible in the Google Workspace global address list when the contact sharing feature is enabled for the domain. organizations[].title The user's title within the Employee's business title organization, for example 'member' or 'engineer'. phones[].type The type of phone number. "work" phones[].value A human-readable phone number. Employee's work phone It may be in any telephone number format. relations[].type The type of relations "manager" relations[].value The email address of the person Email address of the the user is related to. supervisor Calendar Updates Employee Calendars When updating employee calendars, the following information will update in the calendar entry: Summary Dates Display As Type of time off taken by the employee: PTO, Vacation, Sick, Bereavement, Jury Duty, etc. The description will match the request made by the employee. Dates time off is taken. The calendar will always indicate a full day for the time off request, even if the employee is only taking a half day. Busy 3 Notes: · Employee calendars will update only after a manager approves the request. Requests in a submitted state will be ignored until approved. · Cancellation of time off requests will not update the employee calendar. When time off requests are cancelled, you must manually update this information. Company Calendar TriNet allows for the update of a single company-shared calendar with all employee time off requests. It provides a central calendar to view all employees that are out of office at any given time. When updating the company calendar, the following information will be updated in the calendar entry: Summary Dates Display As Employee Name + Out of Office. The integration will provide general information that the employee is out of office. Dates time off is taken. The calendar will always indicate a full day for the time off request, even if the employee is only taking a half day. Busy Notes: · While TriNet provides an integration that allows you to update the company calendar with all employees' requests, it is up to the client to identify the employees who should have access to this information and properly protect the shared calendar. Please refer to the Google documentation on how to properly share calendars within your organization. · The company calendar will only update after a manager approves the request. Requests in a submitted state will be ignored until approved. · Cancellation of time off requests will not update the company calendar. When time off requests are cancelled, you must manually update this information. Disclaimer © 2025 TriNet Group, Inc. All rights reserved. This communication is for informational purposes only, and all rights and obligations between the parties, including those regarding your use of TriNet's online systems, are solely those set forth in your written TriNet Services Requisition and the terms referenced therein. Nothing herein is legal, tax or accounting advice. Reproduction or distribution in whole or part without express written permission is prohibited. All trademarks, service marks, logos, and any other proprietary designations of TriNet used herein are trademarks of TriNet. Any other referenced third-party trademarks, service marks, logos, and any other proprietary designations are the property of their respective owners. "Employee" as used here and on the integration platform refers to worksite employees, which are employees who work for a TriNet customer company. 4macOS Version 14.7.1 (Build 23H222) Quartz PDFContext