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User Guide for NFM models including: Version 1.04 Pre Label Program Guide, Version 1.04, Pre Label Program Guide, Label Program Guide, Program Guide, Guide
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2 CHAPTER 1 INTRODUCTION Section 1 – Pre-Label Guide Purpose The purpose of this guide is to outline the expectations and requirements for our Pre-label Program, where Vendors are setup to send pre-labeled products to NFM.
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DocumentDocumentPRE-LABEL PROGRAM GUIDE Version 1.04 Published April 2024 OMAHA / KANSAS CITY / DES MOINES / DALLAS/FORT WORTH TABLE OF CONTENTS INTRODUCTION ........................................................................................................................................... 2 Section 1 Pre-Label Guide Purpose ............................................................................................................ 2 LABEL SPECIFICATIONS ............................................................................................................................ 3 Section 1 Label Type .................................................................................................................................. 3 Section 2 Label Information Required ......................................................................................................... 3 2.1 NFM Piece Numbers ................................................................................................................................ 3 2.2 Item Information ....................................................................................................................................... 3 Section 3 Label Example............................................................................................................................. 5 LABEL PLACEMENT .................................................................................................................................... 6 Section 1 Applying Labels ........................................................................................................................... 6 Section 2 Label Location ............................................................................................................................. 6 2.1 Appliances ............................................................................................................................................... 6 2.2 Televisions ............................................................................................................................................... 7 2.3 Case Goods ............................................................................................................................................. 7 2.4 Assembled Chairs .................................................................................................................................... 8 2.5 Unassembled Chairs ................................................................................................................................ 8 2.6 Hutches.................................................................................................................................................... 9 2.7 Upholstery................................................................................................................................................ 9 2.8 Ottomans ............................................................................................................................................... 10 2.9 Bed Rails ............................................................................................................................................... 11 2.10 Mattresses ........................................................................................................................................... 11 DELIVERY ................................................................................................................................................... 12 Section 1 Delivery Instructions .................................................................................................................. 12 APPENDIX I: DELIVERY APPOINTMENT NOTIFICATION EXAMPLE ....................................................... 13 APPENDIX II: ADVANCE SHIP NOTICE EXAMPLE.................................................................................... 14 1 CHAPTER 1 INTRODUCTION Section 1 Pre-Label Guide Purpose The purpose of this guide is to outline the expectations and requirements for our Pre-label Program, where Vendors are setup to send pre-labeled products to NFM. Our goal is to maintain efficiency and timeliness in all NFM warehouse facilities, as well as to streamline communications surrounding prelabel purchase orders. To accomplish this goal, we ask Vendors to ensure all pre-label shipments meet the requirements stated within. Failure to follow the requirements in this guide may result in delays to invoice payments, processing of purchase orders and receipts, as well as an increase in subsequent chargebacks associated. Ultimately, a lack of compliance will directly affect the speed at which product becomes available to sell to our customers. Please note that the information in this manual is subject to change and will be updated as needed. It is important that you always check the online version of the manual, at nfm.com/new-vendor, for the most up-to-date information. 2 CHAPTER 2 LABEL SPECIFICATIONS Section 1 Label Type All pre-label cartons must be marked with an NFM label adhering to the following specifications: · Size: 4" x 8.5" · Stock: 3-part, 3 layer (piggyback) o Cut line locations are reflected in Section 3 of this chapter. · Color: Green (PMS 375) and white · Application temperature: 35 degrees minimum If you would like to order labels from our provider, please contact VendorRelations@nfm.com to obtain contact information and minimum requirements. Section 2 Label Information Required 2.1 NFM Piece Numbers All labels must be assigned a unique piece number. NFM will send a range of piece numbers which is based on the average number of items purchased per year. As piece numbers are used, NFM will monitor to determine when a new list should be provided. If a Vendor requires an updated list be provided, please contact EDIVendors@nfm.com to request. Piece Number Range Example: 148269120 FROM Piece # 148419120 TO Piece # 150,000 Total # of pieces 2.2 Item Information All labels must use the have the following required product information on them, in the specified format. Any missing or incorrect item information resulting in a need for NFM to reprint tags will be tracked and reported to Vendors via our Vendor Conformance Web Portal. NFM will send a purchase order via EDI 850 with some additional item information that is included for Pre-label Program Vendors. As noted below, this information is only required to be added to the item information on the label, if it is sent in our EDI 850 PO. Information includes details related to: · SKU Detail - Fabric, Finish, Color, Shelves, Leaves, Head/Arm Rests and Dimensions · Quick Pick Information and/or Order Print Information, if applicable Some Vendors choose to include their Shipping label with the NFM green label. This is not a requirement but is permitted by NFM as long as all requirements are met and labels do not overlap. 3 Information Descriptor Font Name Font Size Font Weight Section 1: Top part of label with piece number barcode on bottom (2" height x 3 7/8" width) 1 SKU Model # Helvetica Bold ¼" high Bold 2 SKU Description Triumvirate 14 Normal 3 SKU Finish Triumvirate 12 Normal 4 SKU Fabric Triumvirate 12 Normal 5 SKU Color Triumvirate 12 Normal 6 PO # & Line # PO: SPO: Triumvirate 12 Normal 7 SKU Number SKU: Triumvirate 16 Normal 8 Quick Pick Indicator Triumvirate ¾" high Normal (Shaded) 9 Vendor Label VEND: Triumvirate 10 Normal 10 Vendor Code Triumvirate 16 Normal 11 Piece Number Triumvirate 32 Normal 12 Piece Bar Code (split over cut line) Barcode 1 ¼" high Section 2: Middle part of label with piece number barcode on top (2 ½" height x 3 7/8" width) 13 SKU Model # Helvetica Bold ¼" high Bold 14 SKU Description Triumvirate 14 Normal 15 SKU Finish Triumvirate 12 Normal 16 SKU Fabric Triumvirate 12 Normal 17 SKU Color Triumvirate 12 Normal 18 PO # & Line # PO: SPO: Triumvirate 12 Normal 19 SKU Number SKU: Triumvirate 16 Normal 20 Quick Pick ID Triumvirate ¾" high Normal (Shaded) 21 Vendor Label VEND: Triumvirate 10 Normal 22 Vendor Code Triumvirate 16 Normal 23 Piece Number Triumvirate 32 Normal Section 3: Bottom part of label with descriptive information (3 ¾" height x 3 7/8" width) 24 SKU Model # Helvetica Bold ¼" high Bold 25 SKU Description Triumvirate 14 Normal 26 SKU Finish Triumvirate 12 Normal 27 SKU Fabric Triumvirate 12 Normal 28 SKU Color Triumvirate 12 Normal 29 PO # & Line # PO: SPO: Triumvirate 12 Normal 30 SKU Number SKU: Triumvirate 16 Normal 31 Quick Pick ID Triumvirate ¾" high Normal (Shaded) 32 Vendor Label VEND: Triumvirate 10 Normal 33 Vendor Code Triumvirate 16 Normal 34 SKU Dimension DIMENSION: Triumvirate 12 Normal 35 Table Leaves LEAVES: Triumvirate 12 Normal 36 Shelves SHELVES: Triumvirate 12 Normal 37 Headrest HEADREST: Triumvirate 12 Normal 38 Armrest ARMCAPS: Triumvirate 12 Normal 39 Piece Number Triumvirate 66 Normal 40 Order Print Info Triumvirate 16 Normal Required Yes Yes If in PO 850 If in PO 850 If in PO 850 Yes Yes If in PO 850 Yes Yes Yes Yes Yes Yes If in PO 850 If in PO 850 If in PO 850 Yes Yes If in PO 850 Yes Yes Yes Yes Yes If on PO If on PO If on PO Yes Yes If in PO 850 Yes Yes If in PO 850 If in PO 850 If in PO 850 If in PO 850 If in PO 850 Yes If in PO 850 4 Section 3 Label Example 1. SKU Model 2. SKU Description 3. SKU Finish 4. SKU Fabric 5. SKU Color 6. PO & Line # 7. SKU Number 12. Piece Bar Code (Centered) 13. SKU Model 14. SKU Description 15. SKU Finish 16. SKU Fabric 17. SKU Color 18. PO & Line # 19. SKU Number 24. SKU Model 25. SKU Description 26. SKU Finish 27. SKU Fabric 28. SKU Color 29. PO & Line # 30. SKU Number 34. SKU Dimension 35. Table Leaves 36. Shelves 37. Headrest 39. Piece Number 40. Order Print information 5 8. Quick Pick ID 9. Vendor label 10. Vendor code 11. Piece Number CUT LINE HERE 20. Quick Pick ID 21. Vendor label 22. Vendor code 23. Piece Number CUT LINE HERE 31. Quick Pick ID 32. Vendor label 33. Vendor code 38. Armcaps CHAPTER 3 LABEL PLACEMENT Section 1 Applying Labels All labels should be applied directly to the carton they belong to, in the specific locations described in Section 2 of this chapter. Labels should not cover Vendor labels or model numbers printed on carton. Any shipments containing missing or misplaced labels, which result in added labor of NFM receiving staff printing and/or applying labels, will be subject to chargebacks. Examples of this include, but are not limited to, the following: · Applied to carton upside down · Printed upside down, crooked, or misaligned with cut lines · Printed illegibly or missing required information stated in Chapter 2 · Applied to shrink wrap or other pallet wrap · Applied overlapping labels · Labels provided but not applied to appropriate cartons · Shipment with no labels or partially labeled Section 2 Label Location 2.1 Appliances Place label on the longest, narrowest side of the box with the label over halfway up the side, close to the Vendor label. 6 2.2 Televisions Place label on the longest, narrowest side of the box with the label over halfway up the side, close to the Vendor label. 2.3 Case Goods Place label on the longest, narrowest side of the box with the label over halfway up the side, close to the Vendor label. 7 2.4 Assembled Chairs Place the label on the side of the box. If one box contains two chairs, two labels are required. 2.5 Unassembled Chairs Place label on the small end of the box. If one box contains two chairs, two labels are required. 8 2.6 Hutches Place label on the narrow side of the box, or near the Vendor label. 2.7 Upholstery For Wrapped Upholstery, place label on the back side, in the upper middle. 9 For Carton Upholstery, place label on the side of the box near the Vendor label. 2.8 Ottomans Place label on the small end of the box or wrapping, near Vendor label. 10 2.9 Bed Rails Place label on the small end of the box, centered. 2.10 Mattresses Place label on the small end of the box or wrapping. 11 CHAPTER 4 DELIVERY Section 1 Delivery Instructions 1. Vendor must contact NFM's Receiving Department at least 48 hours prior to delivery to schedule an unload time. Please refer to NFM Routing Guide, Chapter 7 for all delivery instructions and requirements and NFM Routing Guide, Appendix I for Contact Information. 2. NFM will provide Vendor with an appointment and a confirmation number (Truck/Trailer Number) at the time the appointment is being scheduled. 3. Vendor must send NFM a Delivery Appointment Notification to NFM Receiving within one hour after an appointment has been scheduled. This notification can be via email or a system generated email similar to the Delivery Appointment Notification Example in Appendix I. · Delivery Appointment Notification must include: · Pre-label Shipping Number (Trip Number) associated with your EDI 856 ASN · NFM assigned confirmation number (Truck/Trailer Number) Note: If for any reason items in a shipment will not ship with labels, NFM requires this to be communicated in this Delivery Appointment Notification and Vendor must also provide a packing list for those items prior to delivery. See Routing Guide, Chapter 6 for instructions related to Packing Slip Details and Availability. 4. NFM Receiving departments will use the information to create a Receiving Load with the provided Trip Number after receiving the email. 5. Vendor must send an EDI 856 Advance Ship Notice to NFM by noon on the day prior to delivery appointment. An example is provided in Appendix II. The following information must be included: · NFM Truck Number · Vendor Trip Number · Ship-To State · Trailer Number (optional) · Purchase Order Number(s) · Purchase Order Line Number · Purchase Order Line SKU Number · Purchase Order Line UPC Number · Purchase Order Line Quantity · Purchase Order Line Piece Numbers · Serial Number, if requested by NFM Vendors will be responsible for sending accurate and exact information of what is on the truck at time of shipment. Any discrepancies identified will be reported to Vendors via the Vendor Conformance Portal and may be subject to chargebacks. 12 Appendix I DELIVERY APPOINTMENT NOTIFICATION EXAMPLE Vendor Trip #: OM82471 NFM Truck #: C8055-88 For Customer #: 109200 Planned Delivery Date/Time: Summary: Cartons Pieces 55 55 Ship-to #: 02 03/02/2016 4:00:00 AM 4:00:00 AM Cubes 2810.05 Weight 6120.00 Ship From Address Line 1 Address Line 2 Address Line 3 Ship To Address Line 1 Address Line 2 Address Line 3 Bill To Address Line 1 Address Line 2 Address Line 3 PO Number: Item No. 4060314 4060320 4060335 4060338 Description OTTOMAN/SIENNA/SADDLE CHAIR/SIENNA/SADDLE LOVESEAT/SIENNA/SADDLE SOFA/SIENNA/SADDLE Order Number: Cartons 4 11 2 6 Order Totals: 23 Pieces 4 11 2 6 23 Cubes 19.84 418.00 112.00 432.00 981.84 Weight 116.00 957.00 252.00 918.00 2243.00 PO Number: Item No. 5540114 5540120 5540135 5540138 Description OTTOMAN/DURAPELLA/STONE CHAIR/DURAPELLA/STONE LOVESEAT/DURAPELLA/STONE SOFA/DURAPELLA/STONE Order Number: Cartons 3 4 8 18 Order Totals: 33 Pieces 3 4 8 18 33 Cubes 24.21 128.00 416.00 1260.00 1828.21 Weight 75.00 352.00 912.00 2538.00 3877.00 Grand Totals: 55 55 2810.05 6120.00 13 Appendix II ADVANCE SHIP NOTICE EXAMPLE BSN*00*OM82471*20160511*1144~ HL*001**S~ TD1*CTN76*100~ TD5*B*2*ACRL**AMERICAN CENTRAL TRNS~ REF*BM*1NFK029435~ REF*IA*VENDR~ DTM*011*20160511~ N1*ST*NFM*9*007875040KCRE~ N3*1601 VILLIAGE WEST PKWY*CALL B4 DEL 913-288-6200~ N4*KANSAS CITY*KS*66111~ HL*002*001*O~ PRF*8889271~ HL*003*002*I~ LIN*1*SK*41627332*VC*FCM11PHWW*UP*084691263890~ SN1**2*EA~ REF*SN*65143185 REF*SN*65143187 MAN*GM*87276098~ MAN*GM*87276099~ HL*004*002*I~ LIN*2*SK*46094470*VC*FCM5SKWW*UP*084691820710~ SN1**1*EA~ REF*SN*65143189 MAN*GM*87276100~ HL*005*002*I~ LIN*3*SK*46094504*VC*FCM7SKWW*UP*084691820697~ SN1**1*EA~ REF*SN*65143198 MAN*GM*87276101~ HL*006*002*I~ LIN*4*SK*43903616*VC*GDF520PGJWW*UP*084691814993~ SN1**1*EA~ REF*SN*65143193 MAN*GM*87276103~ HL*007*002*I~ LIN*5*SK*43903632*VC*GDF520PSJSS*UP*084691814986~ SN1**1*EA~ REF*SN*65143195 MAN*GM*87276104~ HL*008*002*I~ LIN*6*SK*43910173*VC*GDF610PMJES*UP*084691815099~ SN1**7*EA~ MAN*GM*87276105~ MAN*GM*87276106~ MAN*GM*87276107~ MAN*GM*87276108~ MAN*GM*87276109~ MAN*GM*87276110~ MAN*GM*87276111~ CTT*14~ Must send Trip Number as the ASN number in the BSN02 (max length 10 characters) NFM will provide a list of NFMspecific Piece numbers. All Piece numbers assigned to labels in the shipment must be sent back in the MAN*GM segment AND should be listed on all sections of the green label. If serial numbers are also applicable, they should be noted in the REF*SN segment in the same order as the Piece number in the MAN*GM segment. 14