Lexmark MX720 Multifunction Printers Meps User Guide

The MX532adwe, MX632adwe, XM3146, XM3346, and XM3350 MFPs are
multifunction printers that offer printing, copying, scanning,
faxing, and email capabilities. This user guide provides detailed
information on setting up, using, and maintaining these
printers.

Product Usage Instructions:

Learn about the printer:

Refer to section 11 of the user guide for detailed information
about the features and functions of the printer.

Set up, install, and configure:

Section 24 provides step-by-step instructions on setting up and
configuring the printer for use.

Secure the printer:

Section 86 covers security measures to ensure the printer’s data
and functionality are protected.

Print:

Section 89 explains how to print documents using the
printer.

FAQ:

Q: How can I troubleshoot print quality problems?

A: Refer to section 266 of the user guide for guidance on
addressing print quality issues.

Q: What should I do if I encounter a printer error code?

A: Section 267 provides a list of printer error codes along with
troubleshooting steps to resolve them.

Q: How do I set up scanning to an FTP server?

A: Section 117 guides you through configuring scanning to an FTP
server and creating shortcuts for easy access.

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MX532adwe, MX632adwe, XM3146, XM3346, XM3350 MFPs
User’s Guide

October 2025

www.lexmark.com

User’s Guide
Contents
Safety information………………………………………………………………………………6
Conventions ……………………………………………………………………………………………. 6 Product statements ………………………………………………………………………………….. 6
Learn about the printer …………………………………………………………………….. 11
Finding information about the printer ………………………………………………………….11 Finding the printer serial number ……………………………………………………………… 12 Printer configurations ……………………………………………………………………………… 13 Using the control panel …………………………………………………………………………… 14 Colors of the indicator light………………………………………………………………………. 15 Selecting paper ……………………………………………………………………………………… 15
Set up, install, and configure …………………………………………………………….24
Selecting a location for the printer…………………………………………………………….. 24 Attaching cables …………………………………………………………………………………….. 25 Setting up and using the home screen applications…………………………………….. 27 Setting up and using the accessibility features …………………………………………… 34 Setting up the printer to fax ……………………………………………………………………… 43 Loading paper and specialty media ………………………………………………………….. 51 Installing and updating software, drivers, and firmware ……………………………….. 55 Installing hardware options ……………………………………………………………………… 62 Networking ……………………………………………………………………………………………. 81
Secure the printer……………………………………………………………………………..86
Locating the security slot…………………………………………………………………………. 86 Erasing printer memory…………………………………………………………………………… 86 Erasing printer storage drive ……………………………………………………………………. 86 Restoring factory default settings……………………………………………………………… 87 Statement of Volatility……………………………………………………………………………… 88
Print …………………………………………………………………………………………………89
Printing from a computer…………………………………………………………………………. 89 Printing from a mobile device…………………………………………………………………… 89 Printing from a flash drive ……………………………………………………………………….. 91 Supported flash drives and file types ………………………………………………………… 92 Configuring confidential jobs ……………………………………………………………………. 92
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User’s Guide
Printing confidential and other held jobs ……………………………………………………. 93 Printing a font sample list ………………………………………………………………………… 94 Printing a directory list…………………………………………………………………………….. 94 Placing separator sheets in print jobs ……………………………………………………….. 94 Canceling a print job ………………………………………………………………………………. 95 Adjusting toner darkness…………………………………………………………………………. 95
Copy ………………………………………………………………………………………………..96
Making copies ……………………………………………………………………………………….. 96 Copying photos ……………………………………………………………………………………… 96 Copying on letterhead …………………………………………………………………………….. 96 Copying on both sides of the paper ………………………………………………………….. 96 Reducing or enlarging copies…………………………………………………………………… 97 Collating copies ……………………………………………………………………………………… 97 Placing separator sheets between copies………………………………………………….. 97 Copying multiple pages onto a single sheet……………………………………………….. 97 Copying cards ……………………………………………………………………………………….. 98 Creating a copy shortcut …………………………………………………………………………. 98
Email ………………………………………………………………………………………………..99
Using the automatic document feeder and scanner glass ……………………………. 99 Configuring the email SMTP settings ………………………………………………………… 99 Scanning to email…………………………………………………………………………………..111 Creating an email shortcut ………………………………………………………………………111
Fax ………………………………………………………………………………………………… 112
Sending a fax ………………………………………………………………………………………..112 Scheduling a fax…………………………………………………………………………………….112 Creating a fax destination shortcut……………………………………………………………112 Changing the fax resolution …………………………………………………………………….113 Adjusting the fax darkness ………………………………………………………………………113 Printing a fax log ……………………………………………………………………………………113 Blocking junk faxes ………………………………………………………………………………..113 Holding faxes ………………………………………………………………………………………..113 Forwarding a fax ……………………………………………………………………………………114
Scan ………………………………………………………………………………………………. 115
Scanning to a computer ………………………………………………………………………….115 Scanning to an FTP server ……………………………………………………………………..117 Creating an FTP shortcut ………………………………………………………………………..117
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User’s Guide
Scanning to a network folder……………………………………………………………………117 Configuring a network folder destination……………………………………………………118 Creating a network folder shortcut ……………………………………………………………118 Scanning to a flash drive…………………………………………………………………………118
Use printer menus…………………………………………………………………………..120
Menu map …………………………………………………………………………………………… 120 Device ………………………………………………………………………………………………… 121 Print ……………………………………………………………………………………………………. 138 Paper………………………………………………………………………………………………….. 149 Copy …………………………………………………………………………………………………… 153 Fax …………………………………………………………………………………………………….. 157 Email ………………………………………………………………………………………………….. 175 FTP…………………………………………………………………………………………………….. 183 USB Drive …………………………………………………………………………………………… 188 Network/Ports………………………………………………………………………………………. 194 Security ………………………………………………………………………………………………. 212 Cloud Services …………………………………………………………………………………….. 220 Reports……………………………………………………………………………………………….. 220 Troubleshooting……………………………………………………………………………………. 222 Forms Merge ……………………………………………………………………………………….. 222 Printing the Menu Settings Page…………………………………………………………….. 224
Maintain the printer …………………………………………………………………………225
Checking the status of parts and supplies ……………………………………………….. 225 Configuring supply notifications ……………………………………………………………… 225 Setting up email alerts…………………………………………………………………………… 225 Printing printer reports and logs ……………………………………………………………… 226 Ordering parts and supplies …………………………………………………………………… 227 Replacing parts and supplies …………………………………………………………………. 230 Cleaning printer parts……………………………………………………………………………. 255 Saving energy and paper ………………………………………………………………………. 263 Moving the printer to another location……………………………………………………… 264 Shipping the printer ………………………………………………………………………………. 265
Troubleshoot a problem ………………………………………………………………….266
Print quality problems……………………………………………………………………………. 266 Printer error codes ……………………………………………………………………………….. 267 Printing problems …………………………………………………………………………………. 279
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User’s Guide
The printer is not responding …………………………………………………………………. 312 Unable to read flash drive ……………………………………………………………………… 314 Enabling the USB port…………………………………………………………………………… 315 Indicator light is alternating between blue and blinking red ………………………… 315 Clearing jams ………………………………………………………………………………………. 316 Network connection problems………………………………………………………………… 327 Hardware options problems …………………………………………………………………… 330 Issues with supplies ……………………………………………………………………………… 332 Paper feed problems…………………………………………………………………………….. 334 E-mailing problems ………………………………………………………………………………. 337 Faxing problems…………………………………………………………………………………… 338 Scanning problems ………………………………………………………………………………. 344 Contacting customer support …………………………………………………………………. 352
Recycle and dispose……………………………………………………………………….353
Recycling Lexmark products ………………………………………………………………….. 353 Recycling Lexmark packaging ……………………………………………………………….. 353
Notices …………………………………………………………………………………………..354
Product information ………………………………………………………………………………. 354 Edition and legal notices ……………………………………………………………………….. 354 Specifications ………………………………………………………………………………………. 358 Environmental and sustainability notices …………………………………………………. 361 Notices for fax products ………………………………………………………………………… 365 Notices for wireless products …………………………………………………………………. 368 Class A device notices ………………………………………………………………………….. 372 Other regulatory notices………………………………………………………………………… 374
5

Safety information
Safety information
Conventions
Note: A note identifies information that could help you. Warning: A warning identifies something that could damage the product hardware or software. WARNING (in full capitals): A WARNING indicates a risk of death or serious injury if not avoided. CAUTION: A caution indicates a potentially hazardous situation that could injure you. Different types of caution statements include:
CAUTION–POTENTIAL INJURY Indicates a risk of injury.
CAUTION–SHOCK HAZARD Indicates a risk of electrical shock.
CAUTION–HOT SURFACE Indicates a risk of burn if touched.
CAUTION–TIPPING HAZARD Indicates a crush hazard.
CAUTION–PINCH HAZARD Indicates a risk of being caught between moving parts.
Product statements
CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
6

Safety information CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer’s authorized replacement. CAUTION–POTENTIAL INJURY Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer performance. CAUTION–POTENTIAL INJURY Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor printer performance. CAUTION–POTENTIAL INJURY To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not place or use this product near water or wet locations. CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm. CAUTION–POTENTIAL INJURY Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
7

Safety information
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
CAUTION–POTENTIAL INJURY If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.
CAUTION–POTENTIAL INJURY When moving the printer, follow these guidelines to avoid personal injury or printer damage:
· Make sure that all doors and trays are closed. · Turn off the printer, and then unplug the power cord from the electrical outlet. · Disconnect all cords and cables from the printer. · If the printer has separate floor-standing optional trays or output options attached to it, then
disconnect them before moving the printer. · If the printer has a caster base, then carefully roll it to the new location. Use caution when
passing over thresholds and breaks in flooring. · If the printer does not have a caster base but is configured with optional trays or output
options, then remove the output options and lift the printer off the trays. Do not try to lift the printer and any options at the same time. · Always use the handholds on the printer to lift it. · Any cart used to move the printer must have a surface able to support the full footprint of the printer. · Any cart used to move the hardware options must have a surface able to support the dimensions of the options.
8

Safety information · Keep the printer in an upright position. · Avoid severe jarring movements. · Make sure that your fingers are not under the printer when you set it down. · Make sure that there is adequate clearance around the printer. CAUTION–TIPPING HAZARD Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see www.lexmark.com/multifunctionprinters. CAUTION–TIPPING HAZARD To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed. CAUTION–HOT SURFACE The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it. CAUTION–PINCH HAZARD To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers. CAUTION–POTENTIAL INJURY This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified in the User’s Guide may result in hazardous radiation exposure. CAUTION–POTENTIAL INJURY The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer’s instructions and local regulations.
9

Safety information
WARNING
· INGESTION HAZARD: This product contains a button cell or coin battery.
· DEATH or serious injury can occur if ingested. · A swallowed button cell or coin battery can cause Internal
Chemical Burns in as little as 2 hours. · KEEP new and used batteries OUT OF REACH of CHILDREN. · Seek immediate medical attention if a battery is suspected to be
swallowed or inserted inside any part of the body. Remove and immediately recycle or dispose of used batteries according to local regulations and keep away from children. Do not dispose of batteries in household trash or incinerate. Even used batteries may cause severe injury or death. Call a local poison control center for treatment information. Battery type: CR6821 Nominal battery voltage: 3V Do not force discharge, recharge, disassemble, heat above 60°C (140°F), or incinerate. Doing so may result in injury due to venting, leakage, or explosion resulting in chemical burns. This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer’s components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts. Refer service or repairs, other than those described in the user documentation, to a service representative. SAVE THESE INSTRUCTIONS.
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Learn about the printer

Finding information about the printer

What are you looking for? Initial setup instructions
· Printer software · Print or fax driver · Printer firmware · Utility

Find it here See the setup documentation that came with the printer. Go to www.lexmark.com/downloads, search for your printer model, and then in the Type menu, select the driver, firmware, or utility that you need.

· Selecting and storing paper and specialty media
· Loading paper · Configuring printer settings · Viewing and printing documents and
photos
· Configuring the printer on a network · Caring for and maintaining the printer · Troubleshooting and solving problems

Information Center–Go to https:// infoserve.lexmark.com. Howto videos–Go to https:// infoserve.lexmark.com/idv/.

Help information for using the printer software.

Help for Microsoft Windows or Macintosh operating systems–Open a printer software program or application, and then click Help.

Click

to view contextsensitive

information.

Notes
· Help is automatically installed with the printer software.
· Depending on the operating system, the printer software is either in the printer program folder or on the desktop.

Learn about the printer

What are you looking for? · Documentation · Live chat support · Email support · Voice support
· Safety information · Regulatory information · Warranty information · Environmental information
Information on Lexmark digital passport

Find it here Go to https://support.lexmark.com.
Note: Select your country or region, and then select your product to view the appropriate support site.
Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer. Have the following information ready when you contact customer support:
· Place and date of purchase · Machine type and serial number
For more information, see Finding the printer serial number on page 12.
Warranty information varies by country or region:
· In the U.S.–See the Statement of Limited Warranty included with the printer, or go to https:// support.lexmark.com.
· In other countries and regions– See the printed warranty that came with the printer.
Product Information Guide–See the documentation that came with the printer or go to https://support.lexmark.com. Go to https://csr.lexmark.com/digitalpassport.php.

Finding the printer serial number
1. Open door A.

Learn about the printer
2. Locate the serial number.
Printer configurations
CAUTION–TIPPING HAZARD Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see www.lexmark.com/multifunctionprinters. CAUTION–TIPPING HAZARD To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed. You can configure your printer by adding up to three optional 250 or 550sheet trays. For more information, see Installing optional trays on page 63.
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Learn about the printer

Automatic document feeder (ADF)

ADF tray

ADF bin

Control panel

Standard bin

Multipurpose feeder

Standard 550sheet tray

Optional 250 or 550sheet tray

Using the control panel

Learn about the printer

Control panel part

Function

Power button

· Turn on or turn off the printer.

Note: To turn off the printer, press and hold the power button for five seconds.

· Set the printer to sleep mode. · Wake the printer from sleep or
hibernate mode.

Display

· View printer messages and supply status.
· Set up and operate the printer.

Indicator light

Check the status of the printer.

Colors of the indicator light

Color of the indicator light Off Solid blue Blinking blue Blinking red Solid amber Blinking amber
Alternating between blue and blinking red

Printer status The printer is off. The printer is ready. The printer is printing or processing data. The printer requires user intervention. The printer is in sleep mode. The printer is in deep sleep or hibernate mode. The printer is not responding or showing anything on the display. For more information, see Indicator light is alternating between blue and blinking red on page 315.

Selecting paper
Paper guidelines
Use the appropriate paper to prevent jams and help ensure troublefree printing.

Learn about the printer
· Always use new, undamaged paper. · Before loading paper, know the recommended printable side of the paper. This information is
usually indicated on the paper package. · Do not use paper that has been cut or trimmed by hand. · Do not mix paper sizes, types, or weights in the same tray; mixing results in jams. · Do not use coated papers unless they are specifically designed for electrophotographic
printing. For more information, see the Paper and Specialty Media Guide.
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these factors before printing on them.
Weight
Trays can feed paper of varying weights. Paper lighter than 60 g/m2 (16 lb-bond) may not be stiff enough to feed properly, and may cause jams. For more information, see the Supported paper weights topic.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions can contribute to paper curling before printing and can cause feeding problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. We recommend the use of paper with 50 Sheffield points.
Moisture content
The amount of moisture in paper affects both print quality and the printer ability to feed the paper correctly. Leave paper in its original wrapper until you use it. Exposure of paper to moisture changes can degrade its performance. Before printing, store paper in its original wrapper for 24 to 48 hours. The environment in which the paper is stored must be the same as the printer. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.
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Learn about the printer
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long which runs the length of the paper, or grain short which runs the width of the paper. For recommended grain direction, see the Supported paper weights topic.
Fiber content
Most highquality xerographic paper is made from 100 percent chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer: · Chemically treated papers that are used to make copies without carbon paper. They are also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper. · Preprinted papers with chemicals that may contaminate the printer. · Preprinted papers that can be affected by the temperature in the printer fuser. · Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.09 in.). For example, optical character recognition (OCR) forms. Sometimes, registration can be adjusted with a software app to print successfully on these forms. · Coated papers (erasable bond), synthetic papers, or thermal papers. · Roughedged, rough or heavily textured surface papers, or curled papers. · Papers that fail EN12281:2002 (European). · Paper weighing less than 60 g/m2 (16 lb-bond). · Multiplepart forms or documents.
Using recycled paper
Lexmark works to reduce the environmental impact of paper by providing customers choices when it comes to printing. One way we achieve this is by testing products to ensure recycled paper may be used–specifically, papers made with 30%, 50%, and 100% post-consumer recycled content. Our expectation is that recycled papers perform as well as virgin paper in our printers. While no official standard exists for office equipment use of paper, Lexmark uses European Standard EN 12281 as a minimum properties standard. To ensure breadth of testing, test paper includes 100% recycled papers from North America, Europe, and Asia, and tests are conducted at 880% relative humidity. Testing includes duplex printing. Office paper using renewable, recycled, or chlorine-free content may all be used.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
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Learn about the printer

· Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing.
· Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.
· For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent.
· Most label manufacturers recommend printing in a temperature range of 1824°C (6575°F) with relative humidity between 40 and 60 percent.
· Store paper in cartons, on a pallet or shelf, rather than on the floor. · Store individual packages on a flat surface. · Do not store anything on top of individual paper packages. · Take paper out of the carton or wrapper only when you are ready to load it in the printer. The
carton and wrapper help keep the paper clean, dry, and flat.
Selecting preprinted forms and letterhead
· Use grain long paper. · Use only forms and letterhead printed using an offset lithographic or engraved printing
process. · Avoid paper with rough or heavily textured surfaces. · Use inks that are not affected by the resin in toner. Inks that are oxidationset or oilbased
generally meet these requirements; latex inks might not. · Print samples on preprinted forms and letterheads considered for use before buying large
quantities. This action determines whether the ink in the preprinted form or letterhead affects print quality. · When in doubt, contact your paper supplier. · When printing on letterhead, load the paper in the proper orientation for your printer. For more information, see the Paper and Specialty Media Guide.
Supported paper sizes

Paper size

Standard 550sheet tray

210 x 297 mm

(8.27 x 11.7 in.)

Portrait

(SEF)

148 x 210 mm

(5.83 x 8.27 in.)

Optional 250 or 550sheet tray

Multipurp Twosided Scanner

ose

printing glass

feeder

Automatic document feeder

Learn about the printer

Paper size

Standard 550sheet tray

Landscap

e (LEF) 1

210 x 148 mm

(8.27 x 5.83 in.)

105 x 148 mm

(4.13 x 5.83 in.)

JIS B5

182 x 257 mm

(7.17 x 10.1 in.)

Oficio

(Mexico)

216 x 340 mm

(8.5 x 13.4 in.)

Hagaki

100 x 148 mm

(3.93 x 5.83 in.)

Statement

139.7 x 215.9 mm

(5.5 x 8.5 in.)

Executive

184.2 x 266.7 mm

(7.25 x 10.5 in.)

Optional 250 or 550sheet tray
X
X X

Multipurp Twosided Scanner

ose

printing glass

feeder

Automatic document feeder

Learn about the printer

Paper size

Standard 550sheet tray

Letter

215.9 x 279.4 mm

(8.5 x 11 in.)

Legal

215.9 x 355.6 mm

(8.5 x 14 in.)

Folio

215.9 x 330.2 mm

(8.5 x 13 in.)

Universal

105 x 148 mm to 215.9 x 359.92 mm

(4.13 x 5.83 in. to 8.5 x 14.17 in.)

Universal

76.2 x 127 mm to 215.9 x 359.92 mm
(3 x 5.83 in. to 8.5 x 14.17 in.)

Optional 250 or 550sheet tray

Multipurp Twosided Scanner

ose

printing glass

feeder

Automatic document feeder

Learn about the printer

Paper size

Standard 550sheet tray

Universal

25.4 x 25.4 mm to 215.9 x 355.6 mm

(1 x 1 in. to 8.5 x 14 in.)

7 3/4

Envelope

98.4 x 190.5 mm

(3.875 x 7.5 in.)

Envelope

98.4 x 225.4 mm

(3.875 x 8.9 in.)

Envelope

104.8 x 241.3 mm

(4.12 x 9.5 in.)

Envelope

110 x 220 mm

(4.33 x 8.66 in.)

Envelope

162 x 229 mm

(6.38 x 9.01 in.)

Optional 250 or 550sheet tray
X
X X X X X

Multipurp Twosided Scanner

ose

printing glass

feeder

Automatic document feeder
X
X
X
X
X
X

Learn about the printer

Paper size

Standard 550sheet tray

Optional 250 or 550sheet tray

Multipurp Twosided Scanner

ose

printing glass

feeder

Automatic document feeder

Envelope

176 x 250 mm

(6.93 x 9.84 in.)

Other

Envelope

76.2 x 127 mm to 215.9 x 359.92 mm

(3 x 5.83 in. to 8.5 x 14.17 in.)

1 The default support is shortedge feed.

2 When Universal is selected, the page is formatted for 215.90 x 355.60 mm (8.5 x 14 in.) unless specified by the application.

3 Paper must at least be 210 mm (8.27 in.) wide and 279.4 mm (11 in.) long for twosided printing.

Supported paper types

Paper type

Standard 550sheet tray

Plain paper

Card stock

Transparenci

Recycled

Glossy

Heavy

glossy

Paper

labels*

Bond

Optional 250 or 550sheet tray
X X

Multipurpo Twosided se feeder printing

Automatic document feeder
X X

Learn about the printer

Paper type

Standard

Optional 250

550sheet tray or 550sheet

tray

Multipurpo Twosided se feeder printing

Automatic document feeder

Letterhead

Preprinted

Colored

paper

Light paper

Heavy paper

Rough cotton

Envelope

Rough

envelope

* Onesided paper labels are supported for occasional use of less than 20 pages per month. Vinyl, pharmacy, or twosided labels are not supported.

Supported paper weights

Standard 550sheet tray

Optional 250 or 550sheet tray

Multipurpose feeder

Twosided printing*

60120 g/m2 (1632 lb bond)

60220 g/m2 (1658 lb bond)

60120 g/m2 (1624 lb bond)

* Does not support card stock, labels, or envelopes.

Automatic document feeder
52120 g/m2
(1432 lb bond)

Set up, install, and configure
Set up, install, and configure
Selecting a location for the printer
· Leave enough room to open trays, covers, and doors and to install hardware options. · Set up the printer near an electrical outlet.
CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not place or use this product near
water or wet locations.

· Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard.
· Provide a flat, sturdy, and stable surface. · Keep the printer:
Clean, dry, and free of dust Away from stray staples and paper clips Away from the direct airflow of air conditioners, heaters, or ventilators Free from direct sunlight and humidity extremes · Observe the recommended temperatures and avoid fluctuations.

Ambient temperature

10 to 32.2°C (50 to 90°F)

Storage temperature

15.6 to 32.2°C (60 to 90°F)

· Allow the following recommended amount of space around the printer for proper ventilation:

Set up, install, and configure

Top

305 mm (12 in.)

Rear

100 mm (3.94 in.)

Right side

76.2 mm (3 in.)

Front

305 mm (12 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

5
Attaching cables

Left side

110 mm (4.33 in.)

CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

Set up, install, and configure CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer’s authorized replacement. CAUTION–POTENTIAL INJURY To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
Warning–Potential Damage To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Printer port

Function

Power cord socket

Connect the printer to a

properly grounded

electrical outlet.

Ethernet port

Connect the printer to a

network.

USB port

Attach a keyboard or

any compatible option.

USB printer port

Connect the printer to a

computer.

Set up, install, and configure

Printer port

Function

EXT port

Connect more devices

(telephone or

answering machine) to

the printer and the

telephone line. Use this

port if you do not have

a dedicated fax line for

the printer and if this

connection method is

supported in your

country or region.

LINE port

Connect the printer to

an active telephone line

through a standard wall

jack (RJ11), DSL filter, or VoIP adapter, or any

other adapter that

allows you to access

the telephone line to

send and receive faxes.

Setting up and using the home screen applications
Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Icon

Function

Stop or Cancel

button

Stop the current job.

Copy

Make copies.

Change Language Change the language on the printer display.

Set up, install, and configure

Icon

Settings

Fax

Address Book

Status/Supplies

Function
Send emails.
Access the printer menus.
Send fax.
Access, create, and organize contacts.
· Show a printer warning or error message whenever the printer requires intervention to continue processing.
· View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

Held Jobs

10 Job Queue

Show all the current held print jobs. Show all the current print jobs.
Note: You can also access this setting by touching the top section of the home screen.

11 USB Drive

View, select, or print photos and documents from a flash drive.

12 Scan Profiles

Scan and save documents directly to the computer.

13 FTP

Scan and save documents directly to an FTP server.

14 Bookmarks

Organize all bookmarks.

15 Hard Disk

View, select, and manage documents from a hard drive or an intelligent storage drive.

16 Network Folder

Scan to a network folder or network location.

17 Start button

Start a job, depending on which mode is selected.

18 Onscreen keypad Enter numbers or symbols in an input field.

Customizing the home screen
1. Open a web browser, and then type the printer IP address in the address field.

Set up, install, and configure

Notes
You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.

2. Click Settings > Device > Home Screen Customization. 3. Do one or more of the following:
To add an icon to the home screen, click , select the app name, and then click Add.
To remove a home screen icon, select the app name, and then click Remove. To customize an app name, select the app name, click Edit, and then assign a name. To restore the name of an app, select the app name, click Edit, and then select
Restore app label.
To add a space between apps, click , select BLANK SPACE, and then click Add. To arrange the apps, drag the app names in the order that you want. To restore the default home screen, click Restore home screen.
4. Apply the changes.
Supported applications

Application Scan Center Shortcut Center Card Copy Display Customization Customer Support Device Quotas

Printer models MX532, MX632, XM3350, XM3146, XM3346 MX532, MX632, XM3350, XM3146, XM3346 MX532, MX632, XM3350, XM3146, XM3346 MX532, MX632, XM3350, XM3146, XM3346 XM3350, XM3146, XM3346 XM3350, XM3146, XM3346

Setting up Scan Center
1. From the home screen, touch Scan Center. 2. Select and create a destination, and then configure the settings.

Notes
When creating a network destination, make sure to validate and adjust the settings until no errors occur.
Only destinations created from the Embedded Web Server are saved. For more information, see the documentation that came with the solution.

Set up, install, and configure 3. Apply the changes.
Creating a shortcut
1. From the home screen, touch Shortcut Center. Note: The icon and name may have been changed. For more information, contact your administrator.
2. Select a printer function, and then touch Create Shortcut. Note: The Secure Email function is not supported.
3. Configure the settings, and then touch Save. 4. Type a unique shortcut name.
Note: To avoid clipped names on the home screen, type only up to 25 characters.
5. Touch OK. The application automatically generates a unique shortcut number.

Note: To launch the shortcut, touch number.

, touch #, and then enter the shortcut

Setting up Card Copy
1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Apps > Card Copy > Configure.

Set up, install, and configure
Notes Make sure that Display Icon is enabled. Make sure that Email settings and Network Share settings are configured. When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and 400 dpi for black and white. When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color and 300 dpi for black and white.
3. Apply the changes.
Note: You need a printer hard disk or an intelligent storage drive to scan multiple cards.
Using Display Customization
Note: Make sure that the Screen Saver, Slideshow, and Wallpaper settings are enabled from the Embedded Web Server. Navigate to Apps > Display Customization > Configure.
Managing screen saver and slide show images 1. In the Screen Saver and Slideshow Images section, add, edit, or delete an image.
Notes You can add up to 10 images. When enabled, the status icons appear on the screen saver only when there are errors, warnings, or cloudbased notifications.
2. Apply the changes. Changing the wallpaper image
1. From the control panel, select Change Wallpaper. 2. Select an image to use. 3. Apply the changes. Running a slide show from a flash drive 1. Insert a flash drive into the front USB port. 2. From the control panel, select Slideshow.
31

Set up, install, and configure
Note You can remove the flash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the flash drive again to view the images.
Using Customer Support
Notes · This application is supported only in some printer models. For more information, see Supported applications on page 29. · For information on how to configure the application settings, see the Customer Support Administrator’s Guide.
1. From the home screen, touch Customer Support. 2. Print or email the information.
Setting up Device Quotas
Notes · This application is supported only in some printer models. For more information, see Supported applications on page 29. · For information on how to configure the application settings, see the Device Quotas Administrator’s Guide.
1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Apps > Device Quotas > Configure. 3. In the User Accounts section, add or edit a user, and then set the user quota. 4. Apply the changes.
32

Set up, install, and configure
Managing bookmarks
Creating bookmarks
Use bookmarks to print frequently accessed documents that are stored in servers or on the web.
1. Open a web browser, and then type the printer IP address in the address field.
Notes View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. If you are using a proxy server, then temporarily disable it to load the web page correctly.
2. Click Bookmarks > Add Bookmark, and then type a bookmark name. 3. Select an Address protocol type, and then do one of the following:
For HTTP and HTTPS, type the URL that you want to bookmark. For HTTPS, make sure to use the host name instead of the IP address. For example,
type myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certificate. For more information on obtaining the CN value in the server certificate, see the help information for your web browser. For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is the default port for sending commands. For SMB, type the network folder address. For example, myServer/myShare/ myFile.pdf. Type the network domain name. If necessary, select the Authentication type for FTP and SMB.
To limit access to the bookmark, enter a PIN.
Note: The application supports the following file types: PDF, JPEG, TIFF, and HTMLbased web pages. Other file types such as DOCX and XLXS are supported in some printer models.
4. Click Save.
Creating folders
1. Open a web browser, and then type the printer IP address in the address field.
33

Set up, install, and configure
Notes View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. If you are using a proxy server, then temporarily disable it to load the web page correctly.
2. Click Bookmarks > Add Folder, and then type a folder name.
Note: To limit access to the folder, enter a PIN.
3. Click Save.
Note: You can create folders or bookmarks inside a folder. To create a bookmark, see Creating bookmarks on page 33.
Managing contacts
1. From the home screen, touch Address Book . 2. Do one or more of the following:
To add a contact, touch on top of the screen, and then touch Create Contact. If necessary, specify a login method to allow application access.
To delete a contact, touch on top of the screen, touch Delete Contacts, and then select the contact.
To edit contact information, touch the contact name. To create a group, touch on top of the screen, and then touch Create Group. If
necessary, specify a login method to allow application access. To delete a group, touch on top of the screen, touch Delete Groups, and then select
the group. To edit a contact group, touch GROUPS > select a group name > > select the
action you want to make. 3. Apply the changes.
Setting up and using the accessibility features
Activating Voice Guidance
From the home screen
34

Set up, install, and configure
1. In one motion and using one finger, slowly swipe left then up on the display until you hear a voice message.
Note: For printer models without built-in speakers, use headphones to hear the message.
2. Using two fingers, touch OK.
Note: If the gesture does not work, then apply more pressure.
From the keyboard 1. Press and hold the 5 key until you hear a voice message.
Note: For printer models without built-in speakers, use headphones to hear the message.
2. Press Tab to navigate the focus cursor to the OK button, and then press Enter.
Notes · When Voice Guidance is activated, always use two fingers to select any item on the display. · Voice Guidance has limited language support.
Deactivating Voice Guidance
1. In one motion and using one finger, slowly swipe left then up on the display until you hear a voice message.
Note: For printer models without built-in speakers, use headphones to hear the message.
2. Using two fingers, do either of the following: Touch Voice Guidance, then touch OK. Touch Cancel. Note: If the gesture does not work, then apply more pressure.
You can also deactivate Voice Guidance by doing either of the following: · Using two fingers, double tap the home screen.
35

Set up, install, and configure
· Press the power button to put the printer in Sleep or Hibernate mode.
Navigating the screen using gestures
Notes · Most of the gestures are applicable only when Voice Guidance is activated. · Use a physical keyboard to type characters and adjust certain settings.

Gesture Swipe left then up using one finger

Function Launch or exit Accessibility mode.
Note: This gesture is also applicable when the printer is in normal mode.

Doubletap using one finger

Select an option or item on the screen.

Set up, install, and configure

Gesture Doubletap the home icon using two fingers

Function Deactivate the Accessibility mode.

Tripletap using one finger

Zoom in or zoom out text and images. Note: Enable Magnification mode to use the zoom feature.

Set up, install, and configure

Gesture Swipe right or swipe down using one finger

Function Move to the next item on the screen.

Set up, install, and configure
Gesture Swipe left or swipe up using one finger

Function Move to the previous item on the screen.

Swipe up then down using one finger

Move to the first item on the screen.

Set up, install, and configure
Gesture Pan

Function
Access parts of the zoomed image that are beyond the limit of the screen.
Notes
· Use two fingers to drag a zoomed image.
· Enable Magnification mode to use the pan gesture.

Swipe up then right using one finger

Increase the volume. Note: This gesture is also applicable when the printer is in normal mode.

Swipe down then right using one finger

Decrease the volume. Note: This gesture is also applicable when the printer is in normal mode.

Set up, install, and configure
Gesture Swipe up then left using one finger

Function Exit an application and return to the home screen.

Swipe down then left using one finger

Go back to the previous setting.

Using the onscreen keyboard
When the onscreen keyboard appears, do one or more of the following: · Touch a key to announce and type the character in the field. · Drag a finger across different characters to announce and type the character in the field. · Touch a text box using two fingers to announce the characters in the field. · Touch Backspace to delete characters.
Enabling Magnification mode
1. In one motion and using one finger, slowly swipe left then up on the display until you hear a voice message.
41

Set up, install, and configure
Note: For printer models without built-in speakers, use headphones to hear the message.
2. Using two fingers, do the following: Note: If the gesture does not work, then apply more pressure.
a. Touch Magnification mode. b. Touch OK.
Note: If the gesture does not work, then apply more pressure.
For more information on navigating a magnified screen, see Navigating the screen using gestures on page 36.
Adjusting the Voice Guidance speech rate
1. From the home screen, touch Settings > Device > Accessibility > Speech Rate. 2. Select the speech rate.
Adjusting the default headphone volume
1. From the home screen, touch Settings > Device > Accessibility. 2. Adjust the headphone volume.
Note: The volume resets to the default value after the user exits Accessibility mode or when the printer wakes from Sleep or Hibernate mode.
Adjusting the default internal speaker volume
1. From the home screen, touch . 2. Adjust the volume.
42

Set up, install, and configure
Notes · If Quiet Mode is enabled, then audible alerts are turned off. This setting also slows the printer performance. · The volume resets to the default value after the user exits Accessibility mode or when the printer wakes from Sleep or Hibernate mode.

Enabling spoken passwords or personal identification numbers
1. From the home screen, touch Settings > Device > Accessibility > Speak Passwords/ PINs.
2. Enable the setting.
Setting up the printer to fax
Supported fax

Printer model Analog fax

etherFAX1

Fax server

Fax over IP (FoIP)2

MX532adwe

MX632adwe

XM3146

XM3346

XM3350

1 Needs a subscription. For more information, go to https://www.etherfax.net/lexmark or contact the place where you purchased the printer.

2 Needs an installed license bundle. For more information, contact the place where you purchased the printer.

Set up, install, and configure
Setting up the fax function using analog fax
Notes · Some connection methods are applicable only in some countries or regions. · If the fax function is enabled and not fully set up, then the indicator light may blink red. · If you do not have a TCP/IP environment, then use the control panel to set up fax.
Warning–Potential Damage To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Using the control panel
1. From the home screen, touch Settings > Fax > Fax Setup > General Fax Settings. 2. Configure the settings.
Using the Embedded Web Server
1. Open a web browser, and then type the printer IP address in the address field.
44

Set up, install, and configure
Notes View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. If you are using a proxy server, then temporarily disable it to load the web page correctly.
2. Click Settings > Fax > Fax Setup > General Fax Settings. 3. Configure the settings. 4. Apply the changes.
Setting up the fax function using etherFAX
Notes · The printer firmware must be updated to the latest version. For more information, see the “Printer firmware instructions” section. · Make sure that you have registered your printer to the etherFAX portal. For more information, go to https://www.etherfax.net/lexmark. · The printer serial number is required on registration. To locate the serial number, see Finding the printer serial number on page 12.
1. Open a web browser, and then type the printer IP address in the address field.
Notes View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. If you are using a proxy server, then temporarily disable it to load the web page correctly.
2. Click Settings > Fax > Fax Setup > General Fax Settings.
Note: Fax Setup appears only if Fax Mode is set to Fax.
3. In the Fax Name field, type a unique name. 4. In the Fax Number field, enter the fax number that etherFAX provided. 5. From the Fax Transport menu, select etherFAX.
Notes This menu shows up only when more than one fax transport is available. If the printer only has etherFAX installed, then it is automatically configured.
45

Set up, install, and configure
6. Apply the changes.
Setting up the fax function using fax server
Notes · This feature lets you send fax messages to a fax service provider that supports email receiving. · This feature supports outgoing fax messages only. To support fax receive, make sure that you have a devicebased fax, such as analog fax, etherFAX, or Fax over IP (FoIP), configured in your printer.
1. Open a web browser, and then type the printer IP address in the address field.
Notes View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. If you are using a proxy server, then temporarily disable it to load the web page correctly.
2. Click Settings > Fax. 3. From the Fax Mode menu, select Fax Server, and then click Save. 4. Click Fax Server Setup. 5. In the To Format field, type [#]@myfax.com, where [#] is the fax number and myfax.com is
the fax provider domain.
Notes If necessary, configure the Reply Address, Subject, or Message fields. To let the printer receive fax messages, enable the devicebased fax receive setting. Make sure that you have a devicebased fax configured.
6. Click Save. 7. Click Fax Server Email Settings, and then do either of the following:
Enable Use Email SMTP Server.
Note: If the Email SMTP settings are not configured, then see Configuring the email SMTP settings on page 99.
Configure the SMTP settings. For more information, contact your email service provider.
8. Apply the changes.
46

Set up, install, and configure
Setting up fax using a standard telephone line
Note: These instructions apply only to printers that support analog fax. For more information, see Supported fax on page 43.
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm. CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not use the fax feature during a lightning storm. CAUTION–POTENTIAL INJURY To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
Setup 1: Printer is connected to a dedicated fax line
1. Connect one end of the telephone cable to the line port of the printer. 2. Connect the other end of the cable to an active analog wall jack.
47

Set up, install, and configure Notes · You can set the printer to receive faxes automatically (set Auto Answer to On) or manually (set Auto Answer to Off). · If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.
Setup 2: Printer is sharing the line with an answering machine
Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically. Connected to different wall jacks
1. Connect one end of the telephone cable to the line port of the printer. 2. Connect the other end of the cable to an active analog wall jack.
48

Set up, install, and configure
Notes · If you have only one telephone number on your line, then set the printer to receive faxes automatically. · Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer Rings to Answer setting to 6.
Setting up fax in countries or regions with different telephone wall jacks and plugs
Note: These instructions apply only to printers that support analog fax. For more information, see Supported fax on page 43.
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION–POTENTIAL INJURY To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately. There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.
49

Set up, install, and configure

Part name Lexmark adapter plug

Part number 40X8519

Connecting the printer to a nonRJ11 wall jack

1. Connect one end of the telephone cable to the line port of the printer. 2. Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the
wall jack. 3. If you want to connect another device with a nonRJ11 connector to the same wall jack, then
connect it directly to the telephone adapter.
Connecting to a distinctive ring service
A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a different ring pattern.
Note: These instructions apply only to printers that support analog fax. For more information, see Supported fax on page 43.
1. From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls > Answer On.
2. Select a ring pattern.
50

Set up, install, and configure
Setting the fax date and time
Note: Make sure that fax is configured. For more information, see the “Setting up the printer to fax” section.
1. From the control panel, navigate to Settings > Device > Preferences > Date and Time > Configure.
2. Configure the settings.
Configuring daylight saving time
Note: Make sure that fax is configured. For more information, see the “Setting up the printer to fax” section.
1. From the control panel, navigate to Settings > Device > Preferences > Date and Time > Configure.
2. In the Time Zone menu, select (UTC+user) Custom. 3. Select UTC (GMT) Offset, and then configure the settings.
Configuring the fax speaker settings
Note: Make sure that fax is configured. For more information, see the “Setting up the printer to fax” section.
1. From the control panel, navigate to Settings > Fax > Fax Setup > Speaker Settings. 2. Do the following:
Set Speaker Mode to Always On. Set Speaker Volume to High. Activate Ringer Volume.
Loading paper and specialty media
Setting the size and type of the specialty media
The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:
1. From the home screen, touch Settings > Paper > Tray Configuration > Paper Size/Type > select a paper source.
2. Set the size and type of the specialty media.
51

Set up, install, and configure
Configuring Universal paper settings
1. From the home screen, touch Settings > Paper > Media Configuration > Universal Setup. 2. Configure the settings.
Loading trays
CAUTION–TIPPING HAZARD To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed. 1. Remove the tray. Note: To avoid paper jams, do not remove the tray while the printer is busy.
2. Adjust the guides to match the size of the paper that you are loading.
3. Flex, fan, and align the paper edges before loading.
52

Set up, install, and configure 4. Load the paper stack with the printable side facedown, and then make sure that the guides fit snugly against the paper. Notes Load letterhead facedown with the header toward the front of the tray for onesided printing. Load letterhead faceup with the header toward the back of the tray for twosided printing. Do not slide paper into the tray. To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator.
5. Insert the tray. If necessary, set the paper size and paper type from the control panel to match the paper loaded.
Loading the multipurpose feeder
1. Open the multipurpose feeder.
53

Set up, install, and configure
2. Flex, fan, and align the paper edges before loading.
3. Load paper with the printable side faceup. Notes Load letterhead faceup with the header toward the rear of the printer for onesided printing. Load letterhead facedown with the header toward the front of the printer for twosided printing. Load envelopes with the flap facedown on the left side. Warning–Potential Damage Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or selfstick adhesives.
4. Adjust the guide to match the size of the paper that you are loading.
54

Set up, install, and configure
5. From the control panel, set the paper size and paper type to match the paper loaded.
Linking trays
1. From the control panel, navigate to Settings > Paper > Tray Configuration > Paper Size/ Type.
2. Select the trays that you want to link, and then set the paper size and paper type. Notes Make sure the trays are loaded with the same paper size and paper type. Make sure the paper in each tray is loaded in the same direction.
3. Return to the home screen, and then navigate to Settings > Device > Maintenance > Configuration Menu > Tray Configuration.
4. Set Tray Linking to Automatic. To unlink the trays, make sure that no trays have the same paper size and paper type settings.
Warning–Potential Damage The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.
Installing and updating software, drivers, and firmware
Installing the printer software
Installing printer software lets your printer communicate with your computer. It enables full functionality, ensures compatibility with your operating system, and simplifies network or wireless setup. Installing the printer software also installs the print, scan, and fax drivers.
55

Set up, install, and configure
Note: Depending on your operating system, you may use the Microsoft IPP Class Driver or AirPrint to connect the printer to your computer. For more information, go to the Microsoft or Apple support site.
Before you begin, make sure that:
· For network printers, the printer and computer are connected to the same network. Write down the printer IP address that appears at the top of the printer display.
· For local printers, the printer is connected to the computer with a USB cable.
1. Go to https://support.lexmark.com, and then click Drivers & downloads. 2. In the Search by Device Model field, type the printer model, and then click Find Drivers &
Downloads. 3. In the Recommended Driver section, click Download Driver Package.
Note: If your computer runs on the Linux operating system, then select a driver from the Additional downloads compatible with [printer model] section.
4. Click Start Download. 5. Run the installer, and then follow the on-screen instructions.
Installing the fax driver
1. Go to www.lexmark.com/downloads, search for your printer model, and then download the appropriate installer package.
2. From your computer, click Printer Properties, and then navigate to the Configuration tab. 3. Select Fax, and then click Apply.
Adding printers to a computer
Before you begin, do one of the following:
· Connect the printer and the computer to the same network, either Wi-Fi or Ethernet. For more information on connecting the printer to a Wi-Fi network, see Connecting the printer to a WiFi network on page 82.
· Enable the Wi-Fi Direct setting. From the control panel, navigate to Settings > Network/ Ports > Wi-Fi Direct > Enable Wi-Fi Direct.
· Connect the printer to the computer using a USB cable. For more information on the location of the printer USB port, see Attaching cables on page 25.
For Windows users
1. Install the print driver on the computer. For more information, see Installing the printer software on page 55.
2. Open Printers & scanners. 3. Click Add device, and then select the printer that you want to add.
If the printer that you want to add does not appear on the list, then do either of the following: For Wi-Fi Direct enabled printers, click Show WiFi Direct printers, select a printer, click Add device, and then follow the on-screen instructions.
56

Set up, install, and configure
For Ethernet-connected printers, click Add a new device manually, and then from the Add Printer window, do the following: 1. Select Add a printer using an IP address or hostname, and then click Next . 2. In the Device type field, select TCP/IP Device. 3. In the Hostname or IP address field, type the printer IP address, and then click Next.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
4. Select a print driver, and then click Next. 5. Select Use the driver that is currently installed (recommended), and then
click Next. 6. Type a printer name, and then click Next. 7. Click Finish.
For Macintosh users
1. Open Printers & Scanners. 2. Click Add Printer, Scanner, or Fax, and then select a printer.
Notes If you want custom printing features, then install the Lexmark print driver. For more information, see Installing the printer software on page 55. If the Lexmark print driver is already installed, then do the following: 1. In the Use menu, choose Select Software, and then choose the Lexmark print driver. 2. Click OK.
3. Click Add.
Note: Depending on your printer model, a dialog may appear asking you to add a Fax printer.
Exporting a configuration file
Exporting a configuration file lets you save the current settings of your printer to a file, which you can use as a backup or apply to another printer.
1. Open a web browser, and then type the printer IP address in the address field.
Note: You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. From the Embedded Web Server, click Export Configuration.
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Set up, install, and configure
3. Select a configuration to export. Note: Depending on the configuration that you selected, the files are exported in either ZIP or CSV format.
Importing a configuration file
Importing a configuration file lets you apply previously saved settings to your printer. This is useful when restoring a backup or setting up another printer with the same configuration.
1. Open a web browser, and then type the printer IP address in the address field.
Note: You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. From the Embedded Web Server, click Import Configuration. 3. Browse to the location that the file is saved.
Note: Depending on the configuration that you selected, the files are saved in either ZIP or CSV format.
4. Click Import.
Adding available options in the print driver
For Windows users
1. Open Printers & scanners. 2. Select the printer that you want to update, and then do either of the following:
For Windows 7 or later, select Printer properties. For earlier versions, select Properties. 3. Navigate to the Configuration tab, and then select Update Now Ask Printer. 4. Click Apply, and then click OK.
For Macintosh users
1. Open Printers & Scanners. 2. Click Add Printer, Scanner, or Fax, and then select a printer. 3. Choose a print driver. 4. Apply the changes.
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Set up, install, and configure
Printer firmware instructions
Checking the printer firmware version
Using the Embedded Web Server
1. Open a web browser, and then type the printer IP address in the address field.
Note: You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Reports > Device > Device Information. 3. Look for Base.
Note: The firmware version appears as sets of letters and numbers separated by periods. For example, ABCDE.123.123.
Using the control panel
1. From the home screen navigate to Settings > Device > About this printer. 2. Look for Firmware Version.
Note: The firmware version appears as sets of letters and numbers separated by periods. For example, ABCDE.123.123.
Downloading the printer firmware
1. Go to www.lexmark.com/downloads. 2. Type the printer model, and then click Find Drivers & Downloads. 3. In the Recommended Firmware section, click the ZIP file. 4. Accept the End-User License Agreement, and then start the download.
Note: You can save the file either to your computer or flash drive.
5. Extract the ZIP file, and then locate the firmware flash file (.fls).
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Set up, install, and configure
Updating firmware
Updating the firmware using the control panel
Using the Notifications center Note: These instructions apply only to some printer models.
1. From the home screen, tap the notification icon to go to the Notifications center. 2. Select Firmware update available.
3. Select Install now.
The printer restarts automatically after the update. Using the Settings menu
1. From the control panel, navigate to Settings > Device. 2. Depending on your printer model, do either of the following:
Select Firmware Update > Check for updates. Select Update firmware > Check for updates now. 3. If an update is available, then select Install now.
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Set up, install, and configure
The printer restarts automatically after the update.
Updating the firmware using the Embedded Web Server
Before you begin, make sure that: · You have downloaded the firmware and saved it on your computer or flash drive. For more information, see Downloading the printer firmware on page 59. · Make sure that the printer and computer are connected to the same network.
Using the update button
1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Device. 3. Depending on your printer model, do either of the following:
Select Firmware Update > Check for updates. Select Update firmware > Check for updates now. 4. If an update is available, then select Install now. The printer restarts automatically after the update.
Using the firmware flash file (.fls)
1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Device. 3. Click Firmware Update. 4. In the Update Firmware from File section, click Browse. 5. Search, and then select the .fls file. 6. Click Upload. The printer restarts automatically after the update.
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Set up, install, and configure
Updating the firmware using a flash drive
Before you begin, make sure that: · You have downloaded the firmware and saved it on your computer or flash drive. For more information, see Downloading the printer firmware on page 59. · The flash drive is formatted to FAT32. 1. Insert the flash drive into the front USB port of the printer. The flash drive contents appear automatically on the printer display. If the files do not appear, then select USB Drive on the home screen. 2. Search, and then select the .fls file. 3. Select Update Code.
The printer restarts automatically after the update.
Installing hardware options
Available internal options
· Intelligent storage drive Fonts Simplified Chinese Traditional Chinese Japanese Korean Arabic Mass storage
· Hard disk · Licensed features
IPDS Bar Code · Internal solutions port RS-232C Serial Interface Card Parallel 1284-B Interface Card MarkNetTM N8230 Fiber Ethernet
Note: An intelligent storage drive or a hard disk is required to activate Forms Merge and some IPDS features.
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Set up, install, and configure
Installing optional trays
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. 1. Turn off the printer. 2. Unplug the power cord from the electrical outlet, and then from the printer. 3. Unpack the optional tray, and then remove all packing material. 4. Align the printer with the optional tray, and then lower the printer into place.
CAUTION–POTENTIAL INJURY If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.
5. Connect the power cord to the printer, and then to the electrical outlet. CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
6. Turn on the printer. 63

Set up, install, and configure Add the tray in the print driver to make it available for print jobs. For more information, see Adding available options in the print driver on page 58.
Installing the intelligent storage drive
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. 1. Turn off the printer. 2. Unplug the power cord from the electrical outlet, and then from the printer. 3. Using a flathead screwdriver, open the controller board access cover. Warning–Potential Damage Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board components or connectors.
4. Remove the fax card. 64

Set up, install, and configure
5. Unpack the intelligent storage drive. Warning–Potential Damage Avoid touching the connection points along the edge of the storage drive.
6. Locate the ISD connector.
65

Set up, install, and configure 7. Insert the ISD to its connector. 8. Install the fax card, and then install the screws. 66

Set up, install, and configure 9. Close the controller board access cover, and then install the screw. 67

Set up, install, and configure
10. Connect the power cord to the printer, and then to the electrical outlet. CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
11. Turn on the printer.
Installing a printer hard disk
Note: These instructions apply only to printers that support printer hard disk.
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Set up, install, and configure CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1. Turn off the printer. 2. Unplug the power cord from the electrical outlet, and then from the printer. 3. Using a flathead screwdriver, open the controller board access cover.
Warning–Potential Damage Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board components or connectors.
4. Unpack the hard disk. 5. Attach the hard disk to the controller board, and then install the screws.
Warning–Potential Damage Do not touch or press the center of the hard disk.
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Set up, install, and configure
6. Attach the hard disk interface cable to the controller board. 7. Close the controller board access cover, and then install the screw.
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Set up, install, and configure
8. Connect the power cord to the printer, and then to the electrical outlet. CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
9. Turn on the printer.
Installing an internal solutions port
CAUTION–SHOCK HAZARD To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
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Set up, install, and configure
1. Turn off the printer. 2. Unplug the power cord from the electrical outlet, and then from the printer. 3. Unpack the internal solutions port (ISP) kit.

ISP

RS-232C Serial Interface Card
Parallel 1284-B Interface Card
MarkNetTM N8230 Fiber Ethernet

ISP extended cable

Mounting bracket

Thumbscrews

Housing

4. Remove the preinstalled interface cable from the ISP.

Set up, install, and configure 5. Install the ISP into its housing. 6. Secure the ISP in place, and then attach the ISP extended cable. 73

Set up, install, and configure
7. Using a flathead screwdriver, remove the controller board access cover. Warning–Potential Damage Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.
74

Set up, install, and configure 8. Attach the ISP kit to the printer. 9. Close the ISP kit, and then install the screw. 75

Set up, install, and configure
10. Connect the power cord to the printer, and then to the electrical outlet. CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
11. Turn on the printer.
Installing the convenience stapler
1. Turn off the printer. 2. Unplug the power cord from the electrical outlet, and then from the printer. 3. Unpack the convenience stapler. 4. Remove the column covers.
Note: Do not throw away the column covers.
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Set up, install, and configure
5. Insert the power supply through the printer, and then connect it to the convenience stapler. Note: To avoid damaging the convenience stapler, use only the power supply that came with it.
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Set up, install, and configure 6. Install the convenience stapler. 78

Set up, install, and configure
7. Position the power supply properly. 79

Set up, install, and configure
8. Attach the column cover. 80

Set up, install, and configure Note: Secure the power supply properly.

9. Connect one end of the stapler power cord to the power supply, and then the other end to the electrical outlet.
10. Connect one end of the printer power cord to the printer, and then the other end to the electrical outlet.
CAUTION–POTENTIAL INJURY To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

11. Turn on the printer.
Networking
Wireless support

Printer model MX532adwe MX532adwe MX635adwe MX635adwe XM3146

Machine type 7020 7020 7020 7020 7020

Model number 476 486 676 686 489
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Wireless X X

Set up, install, and configure

Printer model XM3346 XM3350

Machine type 7020 7020

Model number 489 689

Wireless

Connecting the printer to a WiFi network
Before you begin, make sure that:
· Active Adapter is set to Auto. From the control panel, navigate to Settings > Network/ Ports > Network Overview > Active Adapter.
· The Ethernet cable is not connected to the printer.
Using the control panel
1. From the control panel, navigate to Settings > Network/Ports > Wireless > Setup On Printer Panel > Choose Network.
2. Select a WiFi network, and then type the network password.

Note: For printers with builtin WiFi capability, a prompt for setting up the WiFi network appears during initial setup.

Connecting the printer to a wireless network using WiFi Protected Setup (WPS)
Before you begin, make sure that:
· The access point (wireless router) is WPScertified or WPScompatible. For more information, see the documentation that came with your access point.
· A wireless network adapter is installed in your printer. For more information, see the instructions that came with the adapter.
· Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter.
Using the Push Button method
1. From the home screen, touch Settings > Network/Ports > Wireless > WiFi Protected Setup > Start Push Button Method.
2. Follow the instructions on the display.

Set up, install, and configure
Using the personal identification number (PIN) method
1. From the home screen, touch Settings > Network/Ports > Wireless > Wi-Fi Protected Setup > Start PIN Method.
2. Copy the eight-digit WPS PIN. 3. Open a web browser, and then type the IP address of your access point in the address field.
Notes To know the IP address, see the documentation that came with your access point. If you are using a proxy server, then temporarily disable tit to load the web page correctly.
4. Access the WPS settings. For more information, see the documentation that came with your access point.
5. Enter the eight-digit PIN, and then save the changes.
Configuring WiFi Direct
Wi-Fi Direct® is a Wi-Fi-based peer-to-peer technology that allows wireless devices to connect directly to a Wi-Fi Directenabled printer without using an access point (wireless router). Make sure that Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter.
1. From the home screen, touch Settings > Network/Ports > Wi-Fi Direct. 2. Configure the settings.
Enable WiFi Direct–Enables the printer to broadcast its own WiFi Direct network. WiFi Direct Name–Assigns a name for the WiFi Direct network. WiFi Direct Password–Assigns the password for negotiating the wireless security
when using the peerto-peer connection. Show Password on Setup Page–Shows the password on the Network Setup Page. Auto-Accept Push Button Requests–Lets the printer accept connection requests
automatically.
Note: Accepting pushbutton requests automatically is not secured.
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Set up, install, and configure
Notes · By default, the Wi-Fi Direct network password is not visible on the printer display. To show the password, enable the password peek icon. From the home screen, touch Settings > Security > Miscellaneous > Enable Password/PIN Reveal. · You can see the password of the WiFi Direct network without showing it on the printer display. From the home screen, touch Settings > Reports > Network > Network Setup Page.
Connecting a mobile device to the printer
Before connecting your mobile device, make sure that WiFi Direct has been configured. For more information, see Configuring WiFi Direct on page 83.
Using WiFi Direct
Note: These instructions apply only to mobile devices running on the AndroidTM platform.
1. From the mobile device, go to the Wi-Fi menu. 2. Enable WiFi, and then tap . 3. Select Wi-Fi Direct. 4. Select the printer Wi-Fi Direct name. 5. Confirm the connection on the printer control panel.
Using WiFi
1. From the mobile device, go to the Wi-Fi menu. 2. Enable WiFi, and then select the printer Wi-Fi Direct name.
Note: The string DIRECT-xy (where x and y are two random characters) is added before the Wi-Fi Direct name.
3. Enter the Wi-Fi Direct password.
Connecting a computer to the printer
Before connecting your computer, make sure that WiFi Direct has been configured. For more information, see Configuring WiFi Direct on page 83.
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Set up, install, and configure
For Windows users
1. Open the printers folder, and then click Add a printer or scanner. 2. Click Show Wi-Fi Direct printers, and then select the printer WiFi Direct name. 3. From the printer display, take note of the eight-digit PIN of the printer. 4. Enter the PIN on the computer.
Note: If the printer driver is not already installed, then Windows downloads the appropriate driver.
For Macintosh users
1. Click the wireless icon, and then select the printer WiFi Direct name. Note: The string DIRECT-xy (where x and y are two random characters) is added before the Wi-Fi Direct name.
2. Type the WiFi Direct password.
Deactivating the WiFi network
1. From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter > Standard Network.
2. Follow the instructions on the display.
Checking the printer connectivity
1. From the home screen, touch Settings > Reports > Network > Network Setup Page. 2. Check the first section of the network setup page, and confirm that the status is connected.
If the status is not connected, then the LAN drop may be inactive, or the network cable may be malfunctioning. Contact your administrator for assistance.
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Secure the printer
Secure the printer
Locating the security slot
The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.
Erasing printer memory
To erase volatile memory or buffered data in your printer, turn off the printer. To erase nonvolatile memory, device and network settings, security settings, and embedded solutions, do the following:
1. From the control panel, navigate to Settings > Device > Maintenance > Out of Service Erase.
2. Select Sanitize all information on nonvolatile memory, and then select ERASE. 3. Select Start initial setup wizard or Leave printer offline, and then select Next. 4. Start the process.
Note: This process also destroys the encryption key that is used to protect user data. Destroying the encryption key makes the data irrecoverable.
Erasing printer storage drive
1. From the control panel, navigate to Settings > Device > Maintenance > Out of Service Erase.
2. Depending on the storage drive that is installed on your printer, do either of the following: For hard disk, select Sanitize all information on hard disk, select ERASE, and then select a method to erase data. Note: The process to sanitize the hard disk can take from several minutes to more than an hour, making the printer unavailable for other tasks.
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Secure the printer
For intelligent storage drive, select Erase Intelligent Storage Drive, and then select ERASE.
Restoring factory default settings
Restoring the printer to its factory default settings resets all customized configurations and settings to their original state.
Using the control panel
1. From the control panel, navigate to Settings > Device > Restore Factory Defaults > Restore Settings.
2. Select the settings that you want to restore. Restore printer settings Restore network settings Restore fax settings Restore app settings
Note: When this setting is selected, all apps that are not preinstalled on the printer are removed.
3. Select RESTORE at the upper-right corner. 4. Select Start. The printer restarts automatically after the reset is completed.
Using the control panel Embedded Web Server
1. Open a web browser, and then type the printer IP address in the address field.
Note: You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Settings > Device > Restore Factory Defaults. 3. Select the settings that you want to restore.
Restore printer settings Restore network settings Restore fax settings Restore app settings
Note: When this setting is selected, all apps that are not preinstalled on the printer are removed.
4. Click Start.
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Secure the printer

The printer restarts automatically after the reset is completed.
Statement of Volatility

Type of memory Volatile memory

Description The printer uses standard random access memory (RAM) to buffer temporarily user data during simple print and copy jobs.

Nonvolatile memory

The printer may use two forms of nonvolatile memory: EEPROM and NAND (flash memory). Both types store the operating system, printer settings, and network information. They also store scanner and bookmark settings and embedded solutions.

Hard disk storage drive

Some printers may have a hard disk drive installed. The printer hard disk is designed for printer-specific functionality. The hard disk lets the printer retain buffered user data from complex print jobs, form data, and font data.

Intelligent storage drive (ISD)

Some printers may have an ISD installed. ISD uses nonvolatile flash memory to store user data from complex print jobs, form data, and font data.

Erase the content of any installed printer memory in the following circumstances:

· The printer is decommissioned. · The printer hard disk or ISD is replaced. · The printer is moved to a different department or location. · The printer is serviced by someone from outside your organization. · The printer is removed from your premises for service. · The printer is sold to another organization.

Note: To dispose a storage drive, follow the policies and procedures of your organization.

Print
Print
Printing from a computer
Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the document. 1. From the document that you are trying to print, open the Print dialog. 2. If necessary, adjust the settings. 3. Print the document.
Printing from a mobile device
Printing from a mobile device using Lexmark Print
LexmarkTM Print is a mobile printing solution for mobile devices that run the iOS operating system version 13.0 or later or the AndroidTM platform version 6.0 or later. It lets you send documents and images to network-connected printers and print management servers.
Notes · Make sure that you download the Lexmark Print app from the Apple App Store or Google PlayTM store and enable it in the mobile device. · Make sure that the printer and mobile device are connected to the same network.
1. From your mobile device, select a document from the file manager. 2. Send or share the document to Lexmark Print.
Note: Some thirdparty apps may not support the send or share feature. For more information, see the documentation that came with the app.
3. Select a printer. If necessary, adjust the settings.
4. Print the document.
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Print
Printing from a mobile device using MopriaTM Print Service
Mopria Print Service is a mobile printing solution for mobile devices running on the AndroidTM platform version 5.0 or later. It lets you print directly to any MopriaTM certified printer.

Note: Make sure that you download Mopria Print Service from the Google PlayTM store and enable it on your mobile device.

1. From your mobile device, launch a compatible application or select a document from the file manager.
2. Tap > Print. 3. Select a printer, and then adjust the settings, if necessary.

4. Tap

Printing from a mobile device using AirPrint

The AirPrint software feature is a mobile printing solution that lets you print directly from Apple devices to an AirPrintcertified printer.

Notes
· Make sure that the Apple device and the printer are connected to the same network. If the network has multiple wireless hubs, then make sure that both devices are connected to the same subnet.

1. From your mobile device, select a document from your file manager or launch a compatible application.

2. Tap

> Print.

3. Select a printer, and then adjust the settings, if necessary.

4. Print the document.

Printing from a mobile device using WiFi Direct®
WiFi Direct® is a printing service that lets you print to any WiFi Directready printer.

Note: Make sure that the mobile device is connected to the printer wireless network. For more information, see Connecting a mobile device to the printer on page 84.

1. From your mobile device, launch a compatible application or select a document from your file manager.
2. Depending on your mobile device, do one of the following:

Tap > Print.

Tap Tap

> Print. > Print.

3. Select a printer, and then adjust the settings, if necessary. 4. Print the document.

Printing from a flash drive

1. Insert the flash drive.
For more information on supported flash drives, see Supported flash drives and file types on page 92.

Notes If you insert the flash drive when an error message appears, then the printer ignores the flash drive. If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the display.
2. 3. Select the document that you want to print.
If necessary, configure the settings. 4. Print the document.
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Print
Warning–Potential Damage To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the area shown while actively printing, reading, or writing from the memory device.

Supported flash drives and file types
Flash drives
· Flash drives that support USB 2.0 or lower. · Flash drives that support a New Technology File System (NTFS) or the File Allocation Table
(FAT32) file system.
File types

Documents
· PDF (version 2.0 or earlier) · Microsoft file formats (DOC, DOCX,
XLS, XLSX, PPT, PPTX)

Images
· JPEG or JPG · TIFF or TIF · GIF · BMP · PNG · PCX · DCX

Configuring confidential jobs
1. From the control panel, navigate to Settings > Security > Confidential Print Setup.

Print 2. Configure the settings.
Setting Max Invalid PIN

Description Set the limit for entering an invalid PIN.
Note: When the limit is reached, the print jobs for that username are deleted.

Confidential Job Expiration

Set an individual expiration time for each held job before it is automatically deleted from the printer memory, hard disk, or intelligent storage drive.
Note: A held job is either Confidential, Repeat, Reserve, or Verify.

Repeat Job Expiration Verify Job Expiration
Reserve Job Expiration Require All Jobs to be Held Keep duplicate documents

Set the expiration time for print jobs that you want to repeat. Set the expiration time for printing a copy of a job for you to check its quality before printing the remaining copies. Set the expiration time for jobs that you want to store in the printer for printing later. Set the printer to hold all print jobs. Set the printer to keep all documents with the same file name.

Printing confidential and other held jobs
Note: Held jobs may get deleted before they expire or without any intervention if memory resources become low. If your printer supports a storage drive, then install a hard disk or an intelligent storage drive to increase its storage for held jobs.
For Windows users
1. With a document open, click File > Print. 2. Select a printer, and then click Properties, Preferences, Options, or Setup. 3. Click Print and Hold. 4. Click Use Print and Hold, and then assign a username. 5. Select from any of the following print job types:
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Print
Confidential print–The printer asks for a personal identification number before letting you print the job.
Verify print–The printer prints one copy and holds the remaining copies that you requested from the driver in printer memory.
Reserve print–The printer stores the job in memory so that you can print the job later.
Repeat print–The printer prints all requested copies of the job and stores the job in memory so you can print additional copies later.
6. Click OK. 7. Click Print. 8. From the printer control panel, release the print job.
a. Select Print. b. Select Held jobs, and then select your username.
Note: For confidential print jobs, select Confidential, enter the PIN, and then select OK.
c. Select the print job, and then select Print.
For Macintosh users
1. With a document open, choose File > Print. 2. Select a printer. 3. From the Print Job Security dropdown menu, enable Print with PIN, and then enter a
fourdigit PIN. 4. Click Print. 5. From the printer control panel, release the print job.
a. Select Held jobs, and then select the computer name. b. Select Confidential, and then enter the PIN. c. Select the print job, and then select Print.
Printing a font sample list
1. From the control panel, navigate to Settings > Reports > Print > Print Fonts. 2. Select the type of font.
Printing a directory list
From the home screen, touch Settings > Reports > Print > Print Directory.
Placing separator sheets in print jobs
1. With a document open, click File > Print. 2. Select a printer, and then click Properties, Preferences, Options, or Setup. 3. Click Paper/Finishing.
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Print
4. In the Separator sheets menu, select a setting. 5. Click OK, and then click Print.
Canceling a print job

1. From the home screen, touch

2. Select the job to cancel.

Note: You can also cancel a job by touching Job Queue.

Adjusting toner darkness
1. From the control panel, navigate to Settings > Print > Quality. 2. Adjust the setting for Toner Darkness.

Copy
Copy
Making copies
1. Load an original document into the ADF tray or on the scanner glass. For more information, see . Note: To avoid a resized image, make sure that the original document and output have the same paper size.
2. From the control panel, select Copy, and then specify the number of copies. If necessary, adjust the copy settings.
3. Copy the document.
Copying photos
1. Place a photo on the scanner glass. For more information, see . 2. From the control panel, navigate to Copy > Content Type > Photo. 3. Copy the photo.
Copying on letterhead
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
2. From the control panel, navigate to Copy > Copy From. 3. Select the size of the original document. 4. Select Copy To, and then select the paper source that contains the letterhead.
If you loaded the letterhead into the multipurpose feeder, select Multipurpose Feeder, select a paper size, and then select Letterhead. 5. Copy the document.
Copying on both sides of the paper
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
2. From the control panel, navigate to Copy > Sides. 3. Select a setting. 4. Copy the document.
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Copy

Reducing or enlarging copies
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
Note: If you are loading a document into the ADF tray, then adjust the paper guides.

2. From the control panel, depending on your printer model, do any of the following: Navigate to Copy > Scale. Navigate to Copy > Settings > Scale. Navigate to Copy > More Settings > Scale.
3. Select – or + to decrease or increase the value by 1%.
Note: In some printer models, select Custom to adjust the size manually. You can also select a size from the preset values, between 25% and 400%. Changing the size of the original document or output after setting Scale restores the scale value to Auto.

4. From the control panel, depending on your printer model, do either of the following: Select Copy.

Select

Collating copies

1. Load an original document into the ADF tray or on the scanner glass. For more information,
see .
2. From the control panel, navigate to Copy > Collate > On [1,2,1,2,1,2]. 3. Copy the document.

Placing separator sheets between copies

1. Load an original document into the ADF tray or on the scanner glass. For more information,
see .
2. From the control panel, navigate to Settings > Copy > Separator Sheets. 3. Select a setting.
4. Copy the document.

Copying multiple pages onto a single sheet

1. Load an original document into the ADF tray or on the scanner glass. For more information,
see .
2. From the control panel, navigate to Copy > Pages per Side. 3. Select a setting.
4. Copy the document.

Copy

Copying cards

1. Load a card on the scanner glass. For more information, see . 2. From the control panel, select Copy, and then enable ID Copy. 3. Copy the card.

Creating a copy shortcut

Using the control panel

1. From the control panel, select Copy.

2. Configure the settings, and then select

3. Create a shortcut.

Using the Embedded Web Server

1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.

2. Click Shortcuts > Add Shortcut. 3. From the Shortcut Type menu, select Copy.
4. Configure the settings.
5. Click Save.

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF)

Scanner glass

· Use the ADF for multiplepage or twosided documents.
· Load an original document faceup. For multiplepage documents, make sure to align the leading edge before
loading.
· Make sure to adjust the ADF guides to match the width of the paper that you
are loading.

· Use the scanner glass for singlepage documents, book pages, small items
(such as postcards or photos),
transparencies, photo paper, or thin
media (such as magazine clippings).
· Place the document facedown in the corner with the arrow.

Configuring the email SMTP settings
Configure the Simple Mail Transfer Protocol (SMTP) settings to send a scanned document through email. The settings vary with each service provider. For more information, see Email service providers. Before you begin, make sure that the printer is connected to a network and the network is connected to the Internet.
Using the Embedded Web Server
1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.

Email
2. Click Settings > Email. 3. Configure the email settings. For more information, see Email service providers.
Notes For email service providers that are not on the list, contact your provider and ask for the settings. For video instructions on configuring the SMTP settings for GmailTM email service, go to https://infoserve.lexmark.com/ref/common/configuring-emailvideo.html. For Microsoft 365 OAuth 2.0 Authentication, you must register your printer to OAuth 2.0 Authentication. For more information, see Setting up OAuth 2.0 Authentication for Email Server using the Embedded Web Server.
4. Click Save.
Setting up OAuth 2.0 Authentication for Email Server using the Embedded Web Server
1. Open a web browser, and then type the printer IP address in the address field.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Settings > Email. 3. Click Set Up OAuth 2 for Email Server, and then click Register. 4. Go to https://microsoft.com/devicelogin. 5. Enter the code that was generated in the Embedded Web Server. 6. Log in to your Outlook account. 7. Follow the on-screen instructions.
Using the email setup wizard in the printer
The wizard appears when you attempt to send an email and the SMTP settings are not yet configured. These instructions apply only to some printer models.
Notes
· Before using the wizard, make sure that the printer firmware is updated. For more information, see the Printer firmware instructions section.
· Setting up the SMTP settings using the email setup wizard is not applicable for OAuth 2.0 Authentication.
1. From the home screen, select Email. 2. Select Set up now, and then type your email address. 3. Type the password.
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Email
Notes Depending on your email service provider, type your account password, app password, or authentication password. For more information on the password, see Email service providers, and then look for Device Password. If your provider is not listed, then contact your provider and ask for the Primary SMTP Gateway, Primary SMTP Gateway Port, Use SSL/TLS, and SMTP Server Authentication settings. Proceed with the setup after getting the settings.
4. Select OK.
Using the Settings menu in the printer
1. From the control panel, navigate to Settings > Email > Email Setup. 2. Configure the email settings. For more information, see Email service providers.
Note: If your service provider is not listed, then contact your provider.
Email service providers
Use the following table to determine the SMTP settings of your service provider.
Notes
· If you encounter errors using the settings provided, then contact your service provider.
· If your service provider is not listed, then contact your provider.
· AOL Mail · Comcast Mail · Gmail · iCloud Mail · Mail.com · NetEase Mail (mail.126.com) · NetEase Mail (mail.163.com) · NetEase Mail (mail.yeah.net) · Outlook Live or Microsoft 365 · QQ Mail · Sina Mail · Sohu Mail · Yahoo! Mail · Zoho Mail
AOL Mail
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Email
Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password

Value smtp.aol.com 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address App password
Note: To create an app password, go to the AOL Account Security page, log in to your account, and then click Generate app password.

Comcast Mail
Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password
GmailTM

Value smtp.comcast.net 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address Account password

Note: Make sure that twostep verification is enabled on your Google account. To enable twostep verification, go to the Google Account Security page, log in to your account, and then from the “Signing in to Google” section, click 2Step Verification.

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Email
Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password

Value
smtp.gmail.com
587
Required
Disabled
Your email address
Login / Plain
Use Device SMTP Credentials
Your email address
App password
Notes
· To create an app password, go to the Google Account Security page, log in to your account, and then from the “Signing in to Google” section, click App passwords.
· “App passwords” shows only if twostep verification is enabled.

iCloud Mail Note: Make sure that twostep verification is enabled on your account.

Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID

Value smtp.mail.me.com 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address

103

Email
Setting Device Password

Value App password
Note: To create an app password, go to the iCloud Account Management page, log in to your account, and then from the Security section, click Generate Password.

Mail.com
Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password
NetEase Mail (mail.126.com)

Value smtp.mail.com 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address Account password

Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID

Value smtp.126.com 465 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address

104

Email
Setting Device Password

Value Authorization password
Note: The authorization password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

NetEase Mail (mail.163.com) Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password

Value smtp.163.com 465 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address Authorization password
Note: The authorization password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

NetEase Mail (mail.yeah.net) Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting Primary SMTP Gateway Primary SMTP Gateway Port

Value smtp.yeah.net 465

105

Email
Setting Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password

Value Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address Authorization password
Note: The authorization password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

Outlook Live or Microsoft 365 These settings apply to outlook.com and hotmail.com email domains, and Microsoft 365 accounts.

Setting
Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address

Value (Simple Authentication)
smtp.office365.com 587
Required Disabled
Your email address

SMTP Server Authentication User-Initiated Email
DeviceInitiated Email
Device UserID

Value (OAuth2.0 Authentication)
smtp.office365.com 587
Required Disabled
The email address used to register OAuth 2.0 Authentication OAuth2.0
Use Device SMTP Credentials Use Device SMTP Credentials N/A

106

Email Setting
Device Password

Value (Simple Authentication)
Account password or app password

Value (OAuth2.0 Authentication)
N/A

Notes
· For accounts with twostep verification disabled, use your account password.
· For outlook.com or hotmail.com accounts with
twostep verification enabled, use an app password. To create an app password, go to the Outlook Live Account Management page, and then log in to your account.

Note: For more setup options for business using Microsoft 365, go to the Microsoft 365 help page. QQ Mail Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the QQ Mail home page, click Settings > Account, and then from the POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service section, enable either POP3/SMTP service or IMAP/SMTP service.

Setting Primary SMTP Gateway

Value smtp.qq.com

107

Email
Setting Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password

Value 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address Authorization code
Note: To generate an authorization code, from the QQ Mail home page, click Settings > Account. From the POP3/IMAP/SMTP/Exchange/ CardDAV/CalDAV Service section, click Generate authorization code.

Sina Mail Note: Make sure that the POP3/SMTP service is enabled on your account. To enable the service, from the Sina Mail home page, click Settings > More settings > Userend POP/IMAP/SMTP, and then enable POP3/SMTP service.

Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID

Value smtp.sina.com 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address

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Email
Setting Device Password

Value Authorization code
Note: To create an authorization code, from the email home page, click Settings > More settings > Userend POP/IMAP/ SMTP, and then enable Authorization code status.

Sohu Mail Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the Sohu Mail home page, click Options > Settings > POP3/SMTP/ IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password

Value smtp.sohu.com 465 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address Independent password
Note: The independent password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

Yahoo! Mail
Setting Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate

Value smtp.mail.yahoo.com 587 Required Disabled
109

Email
Setting Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID Device Password
Zoho Mail Setting
Primary SMTP Gateway Primary SMTP Gateway Port Use SSL/TLS Require Trusted Certificate Reply Address SMTP Server Authentication DeviceInitiated Email Device UserID

Value Your email address Login / Plain Use Device SMTP Credentials Your email address App password
Note: To create an app password, go to the Yahoo Account Security page, log in to your account, and then click Generate app password.
Value smtp.zoho.com 587 Required Disabled Your email address Login / Plain Use Device SMTP Credentials Your email address

110

Email
Setting Device Password

Value
Account password or app password
Notes
· For accounts with twostep verification disabled, use your account password.
· For accounts with twostep verification enabled, use an app password. To create an app password, go to the Zoho Mail Account Security page, log in to your account, and then from the ApplicationSpecific Passwords section, click Generate New Password.

Scanning to email
Before you begin, make sure that the SMTP settings are configured. For more information, see Configuring the email SMTP settings on page 99.
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
2. From the control panel, select Email. 3. Enter the needed information, and then, if necessary, configure the settings. 4. Send the email.

Creating an email shortcut

1. From the control panel, select Email.

2. Enter the needed information, and then select

3. Create a shortcut.

111

Fax
Fax
Sending a fax
Using the control panel
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
2. From the control panel, select Fax > To. 3. Enter the needed information.
If necessary, adjust the settings. 4. Send the fax.
Using the computer
Before you begin, make sure that the fax driver is installed. For Windows users
1. With a document open, click File > Print. 2. Select a printer, and then click Properties, Preferences, Options, or Setup. 3. Click Fax > Enable fax > Always display settings prior to faxing, enter the recipient
number, and then click OK. 4. Click Print, and then click OK.
For Macintosh users 1. With a document open, choose File > Print. 2. Select the printer that has Fax added after its name. 3. In the To field, enter the recipient number.
If necessary, configure the settings. 4. Send the fax.
Scheduling a fax
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
2. From the control panel, select Fax > To, enter the fax number, then select Done. 3. Select Send Time, configure the date and time, and then select OK.
If necessary, configure other fax settings. 4. Send the fax.
Creating a fax destination shortcut
1. From the control panel, select Fax > To.
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Fax

2. Enter the recipient number, and then select Done.

3. Select

4. Create a shortcut.

Changing the fax resolution

1. Load an original document into the ADF tray or on the scanner glass. For more information, see .
2. From the control panel, select Fax, and then enter the needed information. 3. Select Resolution, and then select a setting. 4. Send the fax.

Adjusting the fax darkness

Printing a fax log

1. From the control panel, navigate to Settings > Reports > Fax. 2. Select a fax log.

Blocking junk faxes

1. From the control panel, navigate to Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.
2. Enable the Block No Name Fax menu.

Holding faxes

2. Click Settings > Fax > Fax Setup > Fax Receive Settings > Holding Faxes.
3. Select a setting. 4. Apply the changes.

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Fax
Forwarding a fax
1. From the control panel, navigate to Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.
2. Select Fax Forwarding, and then select Print and Forward or Forward. 3. In the Forward to menu, select a destination and then configure the settings.
114

Scan
Scan
Scanning to a computer
Before you begin, make sure that the computer and the printer are connected to the same network.
For Windows users
Using Lexmark Scanback Utility 1. Go to https://support.lexmark.com, and then click Drivers & downloads. 2. In the Search by Device Model field, type the printer model, and then click Find Drivers & Downloads. 3. Click Additional downloads compatible with [printer model], and then download and install Lexmark Scanback Utility. 4. Load an original document into the ADF tray or on the scanner glass. For more information, see Using the automatic document feeder and scanner glass.
Note: If you are loading a document into the ADF tray, then adjust the paper guides.
5. From the computer, run Lexmark Scanback Utility, and then click Create profile. Note: If you prefer to use an existing scanning profile, then click Existing profile.
6. Click Setup, and then from the menu that appears, click Add to add the IP address.
Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
7. From the Select document format to be scanned section, select the original document size.
8. From the Select file format for scan output section, select an output file resolution and format, and then click Next.
9. Type a scan profile name. 10. Click Browse, select the destination folder where you want to save the scanned document,
and then type a file name.
Note: To reuse the scan profile, from the Name your shortcut field, type a shortcut name, and then click Save Profile.
11. Click Finish.
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Scan
12. From the control panel, navigate to Scan Profiles, and then select the scan profile that you created in step 6. Note: Make sure that the Scan Profiles app is enabled. From the control panel, navigate to Settings > Device > Home Screen Customization. From the Page 1 column, add Scan Profiles, and then click Save.
13. From the computer, click Scan Complete. Using Windows Fax and Scan
Note: Make sure that the printer is added to the computer. For more information, see Adding printers to a computer on page 56.
1. Load an original document into the ADF tray or on the scanner glass. For more information, see Using the automatic document feeder and scanner glass.
Note: If you are loading a document into the ADF tray, then adjust the paper guides.
2. From the computer, open Windows Fax and Scan. 3. Click New Scan, and then select a scanner source.
If necessary, change the scan settings. 4. Scan the document. 5. Click Save as, type a file name, and then click Save.
For Macintosh users
Note: Make sure that the printer is added to the computer. For more information, see Adding printers to a computer on page 56.
1. Load an original document into the ADF tray or on the scanner glass. For more information, see Using the automatic document feeder and scanner glass.
Note: If you are loading a document into the ADF tray, then adjust the paper guides.
2. From the computer, do either of the following: Open Image Capture. Open Printers & Scanners, select a printer, and then click Scan > Open Scanner.
3. From the Scanner dialog, do one or more of the following: Select the location that you want to save the scanned document to. Select the size of the original document.
116

Scan

To scan from the ADF, from the Scan Menu, select Document Feeder or enable Use Document Feeder.
If necessary, configure the scan settings. 4. Click Scan.
Scanning to an FTP server
Before you begin, make sure that the printer is connected to an FTP server.
1. Load an original document faceup, short edge first into the ADF tray or face down on the scanner glass.

Note: If you are loading a document into the ADF tray, then adjust the paper guides.

2. From the control panel, navigate to Scan > FTP. 3. Enter the needed information, and then select Next.
If necessary, configure the FTP settings.
4. Scan the document.

Creating an FTP shortcut

1. From the control panel, navigate to Scan > FTP.

2. Enter the FTP server address, and then select

3. Create a shortcut.

Scanning to a network folder

Before you begin, make sure that the network folder that you want to scan the document to is already configured.
1. Load an original document into the ADF tray or on the scanner glass. For more information, see .

Note: If you are loading a document into the ADF tray, then adjust the paper guides.

2. From the control panel, navigate to Scan Center > Network Folder. 3. Select the applicable network folder.

Note: To add a network folder, see Configuring a network folder destination on page 118.

4. Scan the document.

117

Scan
Configuring a network folder destination
1. From the control panel, navigate to Scan Center > Network Folder > Create Network Folder.
2. Configure the necessary settings. 3. Log in to the network, and then select Next. 4. Configure the network folder settings, and then select Done.
Note: To scan a document to a network folder, see Scanning to a network folder on page 117.
Creating a network folder shortcut
1. Open a web browser, and then type the printer IP address in the address field. Notes You can find the IP address at the top of the printer display. Make sure that the printer and computer are connected to the same network.
2. Click Shortcuts > Add Shortcut. 3. From the Shortcut Type menu, select Network Folder, and then configure the settings. 4. Apply the changes.
Scanning to a flash drive
1. Load an original document into the ADF tray or on the scanner glass. For more information, see . Note: If you are loading a document into the ADF tray, then adjust the paper guides.
2. Insert the flash drive.
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Scan
3. Select Scan to USB and adjust the settings if necessary. Notes To save the scanned document to a folder, select Scan to, select a folder, and then select Scan Here. If the USB Drive screen does not appear, then select USB Drive on the control panel.
4. Scan the document. Warning–Potential Damage To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the area shown while actively printing, reading, or writing from the memory device.
119

Use printer menus

Menu map
Device
Print
Paper Copy Fax Email FTP USB Drive Network/Ports

· Preferences · Eco-Mode · Remote Operator
Panel · Notifications · Power Management · Anonymous Data
Collections
·

Documents / Resources

Lexmark MX720 Multifunction Printers Meps [pdf] User Guide
MX532adwe, MX632adwe, XM3146, XM3346, XM3350, MX720 Multifunction Printers Meps, MX720, Multifunction Printers Meps, Printers Meps

References

User Manual

MX720 Multifunction Printers Meps

Specifications:

Product Information:

Product Usage Instructions:

Learn about the printer:

Set up, install, and configure:

Secure the printer:

Print:

FAQ:

Q: How can I troubleshoot print quality problems?

Q: What should I do if I encounter a printer error code?

Q: How do I set up scanning to an FTP server?

Documents / Resources

References

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