NGTeco Standalone Time Clock User Manual

Introduction

This manual provides detailed instructions for the setup, operation, and maintenance of your NGTeco Standalone Time Clock (Model TM-AS10-PRO). This device offers a reliable and efficient solution for employee time tracking without the need for complex software or recurring monthly fees. It supports both fingerprint and PIN-based authentication for clocking in and out.

NGTeco Standalone Time Clock with a USB drive — The NGTeco Standalone Time Clock, Model TM-AS10-PRO, is a compact device designed for efficient employee time tracking. It features a digital display, a keypad for PIN entry, and a fingerprint scanner. A USB drive is included for data transfer.

Key Features

The NGTeco Standalone Time Clock is equipped with several features designed to streamline time management:

Standalone & Offline Operation: Operates independently without requiring network connectivity or external software. Data can be easily uploaded and downloaded via a USB flash drive, generating reports in Excel format.
Large Storage Capacity: Capable of storing up to 500 unique fingerprints and 50,000 attendance records, suitable for small to mid-sized businesses with up to 500 employees.
Eco-Friendly & Efficient: Replaces traditional paper card systems, eliminating paper waste, ink ribbons, and manual errors for a cleaner and more accurate tracking method.
Reliable Data Protection: Features a built-in backup system that safeguards all punch data, even during power outages, preventing loss of employee details or attendance reports.
Versatile & Durable Design: Constructed from high-quality ABS plastic, allowing for flexible placement on a desktop or wall mounting in various environments such as offices, factories, schools, and retail stores.

Infographic showing common timekeeping problems like manual calculation, complicated time cards, data tampering, and data loss, with the NGTeco time clock as a solution. — This image illustrates common challenges in traditional timekeeping, such as manual calculation errors, the complexity of physical time cards, potential for employee data tampering, and data loss during power outages. The NGTeco time clock addresses these issues by providing a digital, secure, and reliable alternative.

Package Contents

Please verify that all items are present in the package:

NGTeco Standalone Time Clock (Model TM-AS10-PRO)
Power Adapter
USB Flash Drive
Wall Mounting Hardware (screws, bracket)
User Manual (this document)
Quick Start Guide

Setup

1. Initial Power-On

Connect the power adapter to the time clock and plug it into a standard power outlet. The device will power on automatically. Upon first use or after a reset, you may need to set the correct date and time. Navigate through the menu using the M/OK button and arrow keys.

2. User Management

To add new users (employees) and configure their access, follow these steps:

Press the M/OK button to enter the main menu.
Select User and press OK.
Select Add User and press OK.
Enter a unique User ID using the keypad, then press OK.
Enroll Fingerprint: Place the employee's finger on the scanner multiple times until successfully registered. Ensure proper finger placement as shown in the diagram below.
Enroll PIN: Enter a numeric PIN (4-8 digits) for the employee.
Assign User Role: Set the user as a User (standard employee) or an Administrator (full access to settings).
Save and exit the menu.

Step-by-step guide on the time clock screen for adding users, departments, and setting shifts. — This image displays a sequence of screens on the time clock's display, illustrating the process of user management, including adding users, departments, and setting shifts.

Diagram showing correct and incorrect ways to place a finger on the fingerprint scanner. — This diagram provides visual guidance on the proper technique for fingerprint enrollment and scanning. It highlights correct finger placement (flat and centered) and common incorrect placements (angled, partial, or too light) to ensure accurate recognition.

3. Department and Shift Settings

To configure departments and work shifts:

From the main menu, select Dept. set and press OK to create or manage departments.
Select Shift set and press OK to define work shifts, attendance rules, and schedules.

4. Mounting the Device

The time clock can be mounted on a wall or placed on a desktop. For wall mounting, use the included bracket and screws. Ensure the device is securely fastened to a stable surface at an accessible height.

Operating Instructions

1. Clocking In and Out

Employees can clock in or out using their registered fingerprint or PIN.

Fingerprint Recognition

Place a registered finger firmly and flatly on the fingerprint scanner. The device will provide an audio and visual confirmation upon successful recognition.

PIN Entry

Enter the assigned numeric PIN using the keypad, then press M/OK. The device will confirm the successful entry.

Two panels showing fingerprint and password attendance modes on the NGTeco time clock. — This image illustrates the two primary attendance modes: fingerprint recognition, where an employee places their finger on the scanner, and password entry, where a PIN is entered using the keypad.

2. Data Download (USB)

To retrieve attendance records and user data:

Insert the provided USB flash drive into the USB port on the side of the time clock.
From the main menu, select Data Mgm. (Data Management) and press OK.
Select Download Attendance Data or Download User Data as needed.
The device will export the data to the USB drive in Excel format.
Safely remove the USB drive after the process is complete.

Diagram showing the process of downloading attendance data from the time clock to a USB drive and then viewing it on a laptop in Excel. — This diagram visually explains the USB data download process. It shows the USB drive being inserted into the time clock, data being transferred, and then the Excel report being viewed on a laptop, emphasizing the software-free data management.

Maintenance

1. Cleaning

Use a soft, dry cloth to gently clean the device's screen, keypad, and fingerprint scanner. Avoid using abrasive cleaners, solvents, or liquids that could damage the electronic components or surface finish.

2. Data Backup

Regularly back up attendance data to the USB flash drive to prevent any potential data loss. While the device has a built-in backup system to safeguard data during power outages, external backups provide an additional layer of security.

Infographic illustrating power-off data protection feature of the NGTeco time clock. — This infographic highlights the time clock's power-off data protection feature, ensuring that attendance records are retained even during unexpected power interruptions, preventing data loss.

Troubleshooting

Common Issues and Solutions

Issue	Possible Cause	Solution
Fingerprint not recognized	Improper finger placement, dirty scanner, dry/wet finger, unregistered fingerprint	Ensure finger is clean, dry, and placed flatly on the scanner. Re-enroll fingerprint if issue persists or if it was not properly registered.
Device not powering on	Power adapter disconnected, faulty power outlet, damaged adapter	Check all power connections. Try a different power outlet. Inspect the power adapter for any visible damage.
Data not exporting to USB	USB drive not properly inserted, incompatible USB format, full USB drive, corrupted data	Ensure USB drive is fully inserted. Use a FAT32 formatted USB drive. Check available space on the USB drive. Try another USB drive.
Incorrect time/date displayed	Settings not configured or reset	Access the system settings menu to adjust the date and time. Ensure the internal battery (if present) is functioning to maintain time during power loss.

Specifications

Detailed technical specifications for the NGTeco Standalone Time Clock (Model TM-AS10-PRO):

Brand: NGTeco
Model: TM-AS10-PRO
Color: Black
Display Type: Digital
Special Feature: Fingerprint & PIN, Standalone Operation
Product Dimensions: 5"W x 5"H
Power Source: Corded Electric
Material: Premium ABS Plastic
Mounting Type: Wall Mount & Tabletop
User Capacity: Up to 500 users
Fingerprint Capacity: Up to 500 fingerprints
Record Capacity: Up to 50,000 attendance records
Item Weight: 1.46 pounds
Date First Available: August 1, 2025

Infographic detailing the large capacity of the NGTeco time clock for users, fingerprints, and records. — This infographic visually represents the substantial capacity of the NGTeco time clock, highlighting its ability to store up to 500 user profiles, 500 fingerprints, and 50,000 attendance records, making it suitable for various business sizes.

Warranty and Support

The NGTeco Standalone Time Clock (Model TM-AS10-PRO) comes with a 1-Year Warranty from the date of purchase, covering manufacturing defects and malfunctions under normal use.

NGTeco is committed to providing excellent customer service. For technical support, troubleshooting assistance, or to initiate a warranty claim, please refer to the contact information provided in your Quick Start Guide or visit the official NGTeco website. NGTeco also offers lifetime technical support for its products to ensure long-term satisfaction.

NGTeco TM-AS10-PRO