Plaud NotePin S AI Voice Recorder Instruction Manual

Introduction

The Plaud NotePin S is a wearable AI voice recorder designed to capture conversations, transcribe them into text, and generate summaries using advanced AI models. This manual provides essential information for setting up, operating, maintaining, and troubleshooting your device.

What's in the Box

Carefully unpack your Plaud NotePin S and ensure all items are present:

• 1 x Plaud NotePin S Device
• 1 x Magnetic Pin
• 1 x Clip
• 1 x Lanyard
• 1 x Wristband
• 1 x Charging Dock
• 1 x USB-C Charging Cable
• 1 x Quick Start User Guide + Safe & Warranty Guide

Image: All included accessories for the Plaud NotePin S.

Setup

1. Charging the Device

Before first use, fully charge your Plaud NotePin S. Connect the USB-C cable to the charging dock and then to a power source. Place the NotePin S onto the charging dock. The device indicates charging status.

2. App Installation and Pairing

Download the official Plaud App from your device's app store or access the Plaud Web/Desktop application. Follow the on-screen instructions to pair your NotePin S with the application via Bluetooth. This connection is essential for transcription, summarization, and managing your recordings.

3. Wearing the Device

The Plaud NotePin S comes with four accessories for versatile wearing options:

• Magnetic Pin: Attach the magnetic pin to the back of the device and secure it to clothing.
• Clip: Use the clip to attach the device to pockets, lapels, or other fabric edges.
• Lanyard: Wear the device around your neck for easy access.
• Wristband: Secure the device to your wrist like a watch.

Image: Various wearing options for the Plaud NotePin S.

Operating Instructions

1. Recording Audio

The Plaud NotePin S features a dedicated physical button for recording:

• Long-press: Press and hold the button to start recording. The device will provide an indication (e.g., LED light change) when recording begins.
• Short-press: During a recording, a short press of the button will mark a key moment or highlight.
• Stop Recording: Long-press the button again to stop the recording.

The device can record continuously for up to 20 hours and stores up to 64GB of audio locally, allowing offline recording.

Image: Tactile record button for easy operation.

2. AI Transcription and Summarization

After recording, sync your device with the Plaud App/Web/Desktop application. The Plaud Intelligence system will process your audio:

• Transcription: Audio is transcribed into text, supporting 112 languages. The system can also label different speakers.
• Summarization: AI models (GPT-5.2, Claude Sonnet 4.5, Gemini 3 Pro) generate structured insights and summaries. You can choose from over 10,000 professional templates to create mind maps, to-do lists, and role-specific summaries.
• Multimodal Input: Within the app, you can add notes, images, and highlight sections to enrich the context of your recordings.

Note: Transcription and summarization require an internet connection and the Plaud App to process files.

Image: AI Transcription feature with language selection.

Image: Multidimensional Summaries with various templates.

3. Cross-Device Sync and Team Features

Manage your audio and notes across various platforms:

• Plaud Desktop: Record online or in-person meetings and organize notes via the desktop application (available for macOS and Windows).
• Mobile App & Web: Access and manage your recordings from your smartphone or web browser.
• Team Plan: An optional Team Plan offers a secure, centralized workspace for managing multiple users, devices, and billing.

Image: Plaud Desktop bridging online and in-person meetings.

4. Privacy Considerations

Always be mindful of privacy and local laws regarding audio recording. It is recommended to inform others and obtain their consent before recording conversations.

Image: Global security standards for data protection.

Maintenance

• Cleaning: Use a soft, dry cloth to clean the device. Avoid liquid cleaners or abrasive materials.
• Storage: Store the device in a cool, dry place away from direct sunlight and extreme temperatures.
• Software Updates: Regularly check the Plaud App for firmware updates for your NotePin S to ensure optimal performance and access to new features.

Troubleshooting

Common Issues and Solutions:

• Device not charging: Ensure the USB-C cable is securely connected to both the charging dock and a power source. Verify the charging dock is properly connected to the NotePin S.
• Recording issues: Check if the device has sufficient battery life. Ensure the device's internal storage is not full.
• Transcription/Summarization not working: Confirm that your device is connected to the internet and successfully paired with the Plaud App. Ensure you have available transcription minutes in your plan.
• Cannot locate device: The Plaud NotePin S supports Apple Find My (for Apple users only). Ensure this feature is enabled in the app.

Image: Locate your Plaud NotePin S using Apple Find My.

Frequently Asked Questions:

• Q: Can I use Plaud without the app or an internet connection?
  A: Recording can be done offline. However, transcription and summarization require an internet connection and the Plaud App to process the files.
• Q: Can Plaud record both sides of a call if I am wearing earbuds?
  A: Plaud uses a Vibration Conduction Sensor (V.C.S.) to capture both sides of a conversation via the phone's vibrations. This requires the device to be attached directly to the phone.
• Q: Do I need a subscription to use Plaud?
  A: No. Each Plaud device includes 300 minutes of transcription per month. If you need additional minutes, you can upgrade to a Pro or Unlimited plan at any time.

Specifications

Warranty Information

The Plaud NotePin S comes with a manufacturer's warranty. For detailed information regarding warranty coverage, terms, and conditions, please refer to the 'Safe & Warranty Guide' included in your product packaging or visit the official Plaud website. A PDF version of the warranty document may also be available for download from the product support page.

You can find the Warranty (PDF) document here.

Support

For further assistance, technical support, or inquiries about your Plaud NotePin S, please utilize the following resources:

• Plaud App: Access help sections, FAQs, and direct support options within the mobile application.
• Official Plaud Website: Visit the Plaud website for comprehensive support resources, FAQs, and contact information.
• User Manual (PDF): A detailed user manual is available in PDF format here.
• User Guide (PDF): An additional user guide is available in PDF format here.