JIAN BOLAND A5 Biometric Time Clock User Manual

1. Introduction

This manual provides detailed instructions for the setup, operation, and maintenance of your JIAN BOLAND A5 Biometric Time Clock. This device is designed to offer a reliable and efficient time and attendance solution for small businesses, utilizing fingerprint, RFID card, and PIN authentication methods.

2. Safety Information

• Ensure the device is connected to a power source matching the specified voltage (US plug, DC5V).
• Do not expose the device to water or excessive humidity.
• Avoid dropping or subjecting the device to strong impacts.
• Keep the fingerprint sensor clean and free from debris.
• Use only the provided accessories or approved replacements.

3. Package Contents

Verify that all items are present in the package:

• JIAN BOLAND A5 Biometric Time Clock Unit
• Power Adapter (US plug)
• USB Flash Drive
• RFID Cards (5 included)
• Mounting Screws and Wall Anchors
• User Manual (this document)

Figure 3.1: Package Contents. The image displays the JIAN BOLAND A5 Time Clock unit, power adapter, USB flash drive, five RFID cards, mounting hardware, and the user manual.

4. Product Overview

The JIAN BOLAND A5 Time Clock features a compact design with an LCD screen, keypad, fingerprint sensor, and RFID reader.

Figure 4.1: Device Components and Dimensions. This image highlights the LCD Screen, Fingerprint Collector, Swipe Zone (for RFID), Keypad, Enter button, Back Key, Set Menu Key, U Disk Interface (USB port), Power Connector, and Wall Hole Type Hanging Hole. Dimensions are approximately 7.7 inches wide by 4.7 inches high, with a depth of 1.4 inches.

5. Setup

5.1 Initial Power On and Basic Settings

1. Connect the power adapter to the device and plug it into a power outlet.
2. The device will power on and display the main interface.
3. Access the menu by pressing the M key.
4. Navigate using the arrow keys (▲, ▼) and confirm selections with OK.
5. Set the correct date and time in the system settings. The device supports automatic Daylight Savings and 12/24 hour format.

5.2 Employee Registration

Employees can be registered using fingerprint, RFID card, or PIN.

Figure 5.1: Multiple Authentication Methods. The image illustrates the three available methods for employees to punch in or out: entering a PIN on the keypad, scanning a fingerprint on the biometric sensor, or swiping an RFID card over the designated area.

5.2.1 Registering Fingerprints

1. From the main menu, select "User Management" then "Register User".
2. Enter a unique Employee ID.
3. Select "Fingerprint" as the registration method.
4. Follow the on-screen prompts to place the employee's finger on the sensor multiple times until registration is complete.
5. Ensure the fingerprint is clean and dry for optimal registration.

Figure 5.2: Fingerprint Verification. An employee's finger is shown being placed on the biometric sensor for verification, with the LCD screen displaying "Fp Verify".

5.2.2 Registering RFID Cards

1. From the "User Management" menu, select "Register User".
2. Enter a unique Employee ID.
3. Select "Card" as the registration method.
4. Swipe the RFID card over the designated swipe zone on the device. The device will confirm successful registration.

5.2.3 Registering PINs

1. From the "User Management" menu, select "Register User".
2. Enter a unique Employee ID.
3. Select "PIN" as the registration method.
4. Enter a 4-6 digit PIN and confirm it. Instruct employees to remember their PIN.

5.3 Data Transfer Setup (USB)

The device uses a USB flash drive for data upload and download, eliminating the need for Wi-Fi or network connectivity.

Figure 5.3: USB Data Transfer. This image illustrates how to download attendance data from the time clock to a USB flash drive, and then transfer it to a computer for report generation and editing.

1. Insert the provided USB flash drive into the U Disk Interface on the side of the time clock.
2. From the main menu, navigate to "Data Management".
3. To upload employee information (e.g., from an Excel template), select "Upload Data".
4. To download attendance records, select "Download Report". The device will automatically generate an Excel report on the USB drive.
5. Remove the USB drive and open the Excel file on a computer for review and further processing.

6. Operating Instructions

6.1 Punching In/Out

Employees can punch in or out using their registered fingerprint, RFID card, or PIN. The device provides voice prompts for successful verification.

• Fingerprint: Place a registered finger firmly on the fingerprint sensor.
• RFID Card: Swipe a registered RFID card over the swipe zone.
• PIN: Enter the registered PIN using the keypad and press OK.

The device will display "Verified, Thank you" upon successful authentication.

6.2 Generating Attendance Reports

1. Insert the USB flash drive into the time clock.
2. Navigate to "Data Management" in the menu.
3. Select "Download Report".
4. Choose the desired pay period (weekly, biweekly, semimonthly, or monthly).
5. The device will save an Excel file to the USB drive containing attendance data and calculated working hours.
6. Remove the USB drive and open the Excel file on a computer for review and further processing.

7. Maintenance

7.1 Cleaning the Device

• Wipe the LCD screen and device surface with a soft, dry cloth.
• For the fingerprint sensor, use a lint-free cloth lightly dampened with isopropyl alcohol if necessary, ensuring no liquid enters the device.
• Do not use abrasive cleaners or solvents.

7.2 Data Backup

Regularly download attendance reports to your computer via USB to ensure data backup and prevent loss.

8. Troubleshooting

9. Specifications

10. Warranty and Support

The JIAN BOLAND A5 Biometric Time Clock comes with a satisfaction guarantee. For specific warranty details, please refer to the product packaging or contact JIAN BOLAND customer support.

For technical assistance or inquiries, please reach out to the seller or manufacturer through the platform where the product was purchased.