1. Introduction
The NGTeco K4 is a state-of-the-art WiFi Fingerprint Time & Attendance Terminal designed to streamline employee time tracking for small to medium-sized businesses. This device offers a complete time and attendance solution with no monthly fees, providing efficient attendance analysis and automated record-keeping.
Key features include fingerprint and password verification, Wi-Fi connectivity for mobile app integration, and a built-in backup battery to retain data during power outages. The device is designed for ease of use, with all interactions managed through a dedicated mobile application.
What's in the Box:
- 1x K4 Time Clock
- 1x 8G USB Drive
- 1x User Manual
- 1x Quick Start Guide
- 1x Power Adapter (12V/1.5A)
- 1x Power Cord
- 1x Mounting Hardware
2. Setup
2.1 Power Connection
Connect the provided power adapter to the DC 12V port on the back of the device and plug it into a power outlet. The device will power on automatically.
2.2 Network Configuration (Wi-Fi)
The K4 time clock is equipped with a Wi-Fi module for seamless connectivity within the same Wi-Fi network (2.4Ghz). This allows for mobile app integration to sync user data and download attendance records.
Video Description: This video demonstrates how to set up the Wi-Fi connection on the NGTeco K4 Time Clock. It shows navigating through the device menu to Wi-Fi settings, selecting the network, and entering the password.
2.3 Mobile App Setup
Download the NGTeco Time mobile app for iOS or Android. The app allows you to connect to the terminal, sync user data, and download attendance records directly to your mobile device.
Image Description: A visual representation of the NGTeco Time Mobile App interface on three different smartphones, showing user lists, attendance records, and a successful report sending notification. The app allows for easy setup of pay periods, attendance rules, user registration, and downloading time reports.
2.4 Adding Employees/Users
Employees can be added to the system using fingerprint or password verification. The device supports up to 3000 users and 3000 fingerprints.
Image Description: An abstract graphic illustrating mass data storage, showing icons for 3000 users, 3000 fingerprints, and 200,000 attendance records, highlighting the device's capacity.
2.5 Mounting the Device
The NGTeco K4 time clock offers both wall and countertop mounting options. Mounting hardware is included.
Image Description: A diagram showing the NGTeco K4 time clock with dimensions and illustrations of both wall-mounted and countertop placement options, indicating a secure mounting bracket.
3. Operating Instructions
3.1 Punching In and Out
The K4 features an automatic punch-in/out mode, eliminating the need to press IN/OUT keys. The device updates automatically based on the user's previous punch state. Employees can verify their attendance using fingerprint or password.
Image Description: A visual showing the NGTeco K4 time clock with 'IN' and 'OUT' buttons crossed out, indicating that manual pressing is not required. A finger is shown on the fingerprint scanner, and the screen displays the date and time, emphasizing the automatic punch mode.
3.2 Downloading Attendance Reports
Attendance records can be downloaded in two ways: via USB drive or through the NGTeco Time mobile app.
- USB Download: Insert the provided 8G USB drive into the time clock. Navigate to the 'Time Report' menu on the device, select the desired time period, and initiate the download.
- App Download: Connect the device to the mobile app. Access the report section within the app to download and email timecard reports.
Video Description: This video illustrates two methods for downloading time reports from the NGTeco K4 Time Clock: directly to a USB drive from the device, and via email through the mobile application. It highlights the steps for selecting the time period and initiating the download.
Image Description: An image showing two methods for downloading reports: directly to a USB drive from the time clock, and downloading/emailing the report via the NGTeco Time APP to a laptop, illustrating the flexibility of data retrieval.
3.3 Managing Attendance Records
The mobile app allows for comprehensive management of attendance records, including adding, modifying, or deleting punch records.
Video Description: This video demonstrates how to add, modify, or delete punch records within the NGTeco Time mobile application, providing flexibility for attendance management.
4. Maintenance
4.1 Improving Fingerprint Reads
- Place the finger firmly on the sensor surface.
- Always use clean fingers for enrollment.
- Do not slide the finger while enrolling it.
- Avoid angled or tilted finger positions for enrollment.
4.2 Data Retention
The K4 time clock includes a built-in 2000 mAh backup battery, providing up to 4 hours of standby time. This ensures that time data, including time reports and employee details, is protected and retained even in the event of a power failure.
Image Description: A graphic illustrating that the NGTeco K4 time clock retains data even during power failures, thanks to its built-in backup, contrasting it with other devices that might lose data.
Image Description: An illustration of a battery icon with a '4H' label, indicating the device's built-in 2000 mAh battery provides up to 4 hours of standby time.
5. Troubleshooting
For common issues or difficulties during setup or operation, refer to the Quick Start Guide or the comprehensive User Manual included in the box. Ensure the device is connected to a stable 2.4G Wi-Fi network for optimal app functionality.
6. Specifications
| Feature | Detail |
|---|---|
| Brand | NGTeco |
| Model Number | K4 |
| Color | Silver |
| Display Type | Digital |
| Special Features | Auto And Accurate Hours Calculations, Automatic Punch in and Out, Backup 2000 mAh Battery, Free NGTeco Time APP, NO Monthly Fees |
| Product Dimensions | 7.24"W x 5.35"H |
| Power Source | Corded Electric |
| Mounting Type | Wall Mount |
| Item Weight | 0.282 ounces |
| Number of Batteries | 1 Lithium Ion batteries required (included) |
7. Warranty and Support
The NGTeco K4 Time Clock comes with a 1 Year Manufacturer's Limited Warranty and Free Lifetime USA Technical Support. For any questions or assistance, please refer to the contact information provided in your Quick Start Guide or User Manual.
