HP LaserJet MFP M140w Multifunction Monochrome Printer User Manual

1. Introduction

This manual provides comprehensive instructions for the HP LaserJet MFP M140w, a compact multifunction monochrome laser printer designed for efficient printing, scanning, and copying. It features Wi-Fi, Wi-Fi Direct, and USB 2.0 connectivity, offering a print speed of up to 20 pages per minute (ppm).

Image 1.1: Front view of the HP LaserJet MFP M140w printer.

2. Safety Information

Please read all safety instructions before using the printer to prevent damage or injury. Keep this manual for future reference.

• Place the printer on a stable, level surface.
• Ensure proper ventilation around the printer.
• Use only the power cord supplied with the printer.
• Do not expose the printer to water or excessive humidity.
• Keep hands clear of moving parts during operation.
• Only use original HP toner cartridges to ensure optimal performance and avoid potential damage.

3. Package Contents

Verify that all items are present in the package:

• HP LaserJet MFP M140w Printer
• Original HP Toner Cartridge
• Power Cord
• Setup Guide

4. Setup

4.1 Unpacking and Placement

1. Remove the printer from its packaging and remove all protective tapes and packing materials.
2. Place the printer on a flat, stable surface.

4.2 Installing the Toner Cartridge

1. Open the toner access door.
2. Remove the new toner cartridge from its packaging and gently shake it to distribute the toner.
3. Insert the cartridge into the printer until it clicks into place.
4. Close the toner access door.

4.3 Loading Paper

1. Pull out the input tray.
2. Adjust the paper guides to the correct paper size (e.g., A4).
3. Load up to 150 sheets of paper into the input tray.
4. Push the input tray back into the printer.

Image 4.1: The printer with paper loaded and ready for use.

4.4 Power Connection

1. Connect the power cord to the printer and then to a wall outlet.
2. Press the power button to turn on the printer.

4.5 Software Installation and Connectivity

For full functionality, install the HP Smart App on your computer or mobile device. The app guides you through connecting the printer to your network.

• Wi-Fi Connectivity: The printer supports dual-band Wi-Fi with automatic reset. Follow the on-screen instructions in the HP Smart App to connect to your wireless network.
• Wi-Fi Direct: This feature allows direct connection from your mobile device to the printer without a router. Consult the HP Smart App for setup.
• USB 2.0: Connect the printer directly to your computer using a USB 2.0 cable (not included).
• Bluetooth: The printer supports Bluetooth connectivity for certain functions.

Image 4.2: The compact HP LaserJet MFP M140w printer with a mobile device displaying the HP Smart App interface.

5. Operating Instructions

5.1 Printing

The HP LaserJet MFP M140w prints at speeds up to 20 ppm in monochrome. It supports A4 paper size.

• From a Computer: Select the HP LaserJet MFP M140w from your printer list in any application. Adjust print settings as needed (e.g., paper size, quality).
• From a Mobile Device (HP Smart App): Use the HP Smart App to easily print documents and photos directly from your smartphone or tablet.
• Manual Duplex Printing: For two-sided printing, the printer supports manual duplex. Follow the prompts on your computer or the HP Smart App to reinsert the paper to print the second side.

5.2 Scanning

The printer features a flatbed scanner for digitizing documents and images.

1. Lift the scanner lid.
2. Place the document face down on the scanner glass, aligning it with the guides.
3. Close the scanner lid.
4. Initiate the scan from your computer or the HP Smart App. You can choose scan settings such as resolution and file format.

Image 5.1: Using the scanner for ID card copying.

5.3 Copying

The printer can make up to 150 copies per job.

1. Place the original document on the scanner glass.
2. Use the control panel on the printer or the HP Smart App to select the number of copies and start the copying process.
3. ID Copy Function: This feature allows you to copy both sides of an ID card onto a single side of paper. Follow the instructions on the printer's control panel or the HP Smart App.

6. Maintenance

6.1 Toner Cartridge Replacement

When the toner level is low, replace the cartridge with an original HP 142A Black (W1420A) toner cartridge. Using non-HP cartridges may void your warranty and affect print quality.

1. Open the toner access door.
2. Remove the old toner cartridge.
3. Unpack the new HP 142A toner cartridge and gently shake it.
4. Insert the new cartridge until it locks into place.
5. Close the toner access door.

6.2 Cleaning the Printer

Regular cleaning helps maintain print quality and extends the printer's lifespan.

• Wipe the exterior of the printer with a soft, lint-free cloth.
• Clean the scanner glass with a soft cloth dampened with glass cleaner (apply cleaner to cloth, not directly to glass).
• Refer to the HP Smart App or HP support website for specific cleaning instructions for internal components.

6.3 Firmware Updates

HP periodically releases firmware updates to improve printer performance and security. Ensure your printer is connected to the internet and check for updates via the HP Smart App or the printer's embedded web server.

7. Troubleshooting

This section addresses common issues you might encounter with your HP LaserJet MFP M140w printer.

7.1 Connectivity Issues

• Printer not found on network: Ensure the printer is powered on and connected to the correct Wi-Fi network. Use the HP Smart App's troubleshooting tools or try resetting the Wi-Fi connection on the printer.
• Wi-Fi connection drops: The printer features dual-band Wi-Fi with automatic reset. If issues persist, ensure your router is functioning correctly and the printer is within range.
• USB connection not recognized: Verify the USB cable is securely connected to both the printer and the computer. Try a different USB port or cable.

7.2 Printing Problems

• No print output: Check if the printer is online and there are no error messages. Ensure paper is loaded correctly and the toner cartridge is installed.
• Poor print quality: Replace the toner cartridge if it's low. Ensure you are using original HP toner. Clean the printer if necessary.
• Paper jams: Follow the instructions on the printer's display or in the HP Smart App to clear any jammed paper. Ensure paper is loaded correctly and not overfilled.

7.3 Scanning/Copying Issues

• Scanner not responding: Ensure the scanner lid is fully closed and the document is placed correctly. Restart the printer and your computer/mobile device.
• Poor scan/copy quality: Clean the scanner glass. Ensure the original document is clean and flat.

7.4 Toner Cartridge Issues

The printer is designed to work exclusively with original HP toner cartridges. Firmware updates may affect the functionality of non-HP cartridges. If you experience issues with a non-HP cartridge, replace it with an original HP cartridge.

8. Specifications

9. Warranty and Support

9.1 Warranty Information

The product includes a 2-year availability of spare parts in the EU. For specific warranty terms and conditions, please refer to the documentation provided with your printer or visit the official HP support website.

9.2 Software Updates

Software updates are guaranteed until April 13, 2030. These updates ensure continued functionality and security for your printer.

9.3 Customer Support

For further assistance, technical support, or to access additional resources, please visit the official HP support website or use the HP Smart App. The HP Smart App provides guided troubleshooting and access to support documentation.

You can find more information and support at the HP Support Website.