1. Introduction
The Brother DS-640 Compact Mobile Document Scanner is designed for professionals requiring document digitization on the go. Its compact size and USB power capability make it suitable for various environments, including small offices and home offices. This manual provides essential information for setting up, operating, maintaining, and troubleshooting your DS-640 scanner.
Image 1.1: The Brother DS-640 Compact Mobile Document Scanner in operation, scanning a document.
2. Setup
Follow these steps to set up your Brother DS-640 scanner:
- Unpack the Scanner: Carefully remove the scanner and all included accessories from the packaging. Verify that all components listed in the 'In the Box' section are present.
- Software Installation: Drivers and bundled software are required for scanner functionality. Visit solutions.brother.com to download the latest software suite for your operating system (Windows, Mac, or Linux). An internet connection is required for this step.
- Connect to Computer: Connect the scanner to your laptop or PC using the included Micro USB 3.0 cable. The scanner is powered directly through this USB connection, eliminating the need for an external power adapter.
- Initial Configuration: Follow the on-screen instructions provided by the installed software to complete the initial setup and calibration of your scanner.
Image 2.1: Connecting the DS-640 scanner to a laptop using the Micro USB 3.0 cable for power and data transfer.
3. Operating the Scanner
The Brother DS-640 scanner offers versatile scanning capabilities:
- Document Scanning: The scanner can process color and black and white documents at speeds up to 16 pages per minute (ppm) at 300dpi. It supports documents up to 72 inches long and paper up to 72 lb. bond weight.
- Card Scanning: Business cards and plastic ID cards can be scanned through the same input slot as standard documents.
- Scan Destinations: The included software allows you to scan documents to various destinations, including File, Image, OCR (Optical Character Recognition), Email, and cloud services.
- Image Optimization: Enhance your scanned images with features such as automatic color detection/adjustment, image rotation (PC only), bleed-through prevention, background removal, text enhancement, and color drop.
- Editable Files: Utilize the bundled document management and OCR software to convert hardcopy documents into editable Microsoft Word files.
Image 3.1: A user feeding a document into the Brother DS-640 scanner for digitization.
Image 3.2: The scanner's capability to scan plastic ID cards.
4. Maintenance
Regular maintenance ensures optimal performance and longevity of your scanner:
- Cleaning the Scanner: Periodically clean the scanner's rollers and glass surfaces to prevent dust and debris from affecting scan quality. Use a soft, lint-free cloth slightly dampened with water or a mild, non-abrasive cleaner. Avoid harsh chemicals.
- Software Updates: Regularly check solutions.brother.com for the latest driver and software updates to ensure compatibility and access to new features.
- Calibration: If scan quality degrades or lines appear, perform a scanner calibration using the included calibration sheet and the scanner software. Refer to the software's help section for detailed instructions.
5. Troubleshooting
This section addresses common issues you might encounter with your DS-640 scanner:
- Scanner Not Detected:
- Ensure the Micro USB 3.0 cable is securely connected to both the scanner and your computer.
- Try connecting the scanner to a different USB port on your computer.
- Verify that the scanner drivers are correctly installed. Reinstall them from solutions.brother.com if necessary.
- Poor Scan Quality:
- Clean the scanner's interior, especially the rollers and glass, as dust or smudges can cause streaks or blurry images.
- Perform a scanner calibration using the provided calibration sheet.
- Adjust scan settings (e.g., resolution, color mode) in the software.
- Document Jams:
- Ensure documents are fed straight and are not wrinkled or torn.
- Do not overload the scanner. Feed one document at a time.
- Remove any jammed paper carefully to avoid damaging the scanner.
- System Instability (e.g., Blue Screen on Windows 11):
- Ensure all scanner drivers and software are updated to the latest versions from solutions.brother.com.
- If issues persist, try connecting the scanner to a different computer to isolate the problem.
- Contact Brother technical support for further assistance if system instability continues after driver updates.
6. Specifications
| Feature | Detail |
|---|---|
| Model Name | DS640 |
| Scanner Type | Business Card, Document |
| Connectivity Technology | USB (Micro USB 3.0) |
| Scan Speed (Color/Mono) | Up to 16 ppm (letter size, 300dpi) |
| Resolution | Up to 1200 x 1200 dpi (interpolated), 600 x 600 dpi (optical) |
| Color Depth | 48-bit internal, 24-bit external |
| Max Document Length | 72 inches |
| Supported Paper Weight | Up to 72 lb. bond weight |
| Product Dimensions | 11.9 x 2.2 x 1.4 inches (approx.) |
| Item Weight | 1.03 pounds (approx.) |
| Power Source | USB powered |
| Operating Systems | Windows, Mac, Linux |
| Drivers Supported | TWAIN/WIA (PC), ICA (Mac), SANE (Linux) |
7. Warranty & Support
The Brother DS-640 Compact Mobile Document Scanner comes with a one-year limited warranty. For technical assistance, Brother offers free online, call, or live chat technical support for the life of your scanner (available in the USA). For detailed warranty terms and conditions, please refer to the documentation included with your product or visit the official Brother support website.
For drivers, software, and additional support resources, please visit: solutions.brother.com
8. What's in the Box
The following items are typically included with your Brother DS-640 Mobile Scanner:
- Brother DS-640 Mobile Scanner
- Micro USB 3.0 Cable
- Calibration Sheet
- Quick Setup Guide
- Product Safety Guide
Image 8.1: All items included in the Brother DS-640 Mobile Scanner packaging.
