Evoko ERM2001 LISO Space Booking System Digital Door Sign User Manual

1. Introduction

The Evoko ERM2001 LISO is an 8-inch touch-sensitive digital door sign designed to streamline meeting room management. It provides real-time information about room availability and allows users to interact directly with the display for booking and reporting. The system integrates seamlessly with various calendar platforms, enhancing workplace efficiency.

Figure 1: Front view of the Evoko ERM2001 LISO Digital Door Sign, showcasing its 8-inch touch display.

Key features include:

• 8-inch touch-sensitive display for intuitive interaction.
• Compatibility with Office 365, MS Exchange, IBM Domino, and Google Apps for Business.
• Real-time display of meeting schedules, current time, and remaining room usage.
• Ability to book, cancel, or extend meetings directly from the display.
• Functionality to report faulty equipment within the meeting room.
• Discreet luminous frame indicating room status (in use or free).
• Automatic synchronization with Microsoft Outlook for seamless scheduling.

2. Setup

Proper installation and connection are crucial for the optimal performance of your Evoko LISO system. This section outlines the steps for physical installation and network configuration.

2.1 Physical Installation

1. Mounting Location: Select a suitable wall location outside the conference room, ensuring it is at an accessible height and visible to users.
2. Secure Mounting: Attach the Evoko LISO unit securely to the wall using appropriate mounting hardware (not included). Ensure the unit is level and firmly fixed.

2.2 Power Connection

The Evoko LISO offers flexible power options:

• Power over Ethernet (PoE): Connect an RJ45 Ethernet cable from a PoE-enabled network switch or injector to the device's Ethernet port. This provides both power (48V DC) and network connectivity through a single cable.
• AC-DC Adapter: Alternatively, use the provided 12V DC AC-DC adapter. Connect the adapter to the DC Female input port on the device and plug it into a standard electrical outlet. The adapter cable length is 300mm.

2.3 Network Configuration

The Evoko LISO requires network connectivity to synchronize with your booking system.

1. Wired Connection: If using PoE, the network connection is established via the Ethernet cable. Ensure your network provides DHCP or configure static IP settings if required by your IT policy.
2. Wireless Connection: The device supports 802.11b, 802.11g, and 802.11n wireless standards. Access the device's settings menu (post-initial boot) to configure Wi-Fi connectivity, selecting your network and entering the password.
3. Server Integration: The Evoko LISO connects to your company's Exchange Server or other compatible booking systems (Office 365, IBM Domino, Google Apps for Business). Installation on the server typically involves configuring the device as a new resource or employee within your network's directory services. Consult your IT administrator for specific server-side setup instructions.

3. Operating Instructions

The Evoko LISO display provides an intuitive interface for managing meeting rooms. This section details common operations.

3.1 Display Overview

The 8-inch touch display shows essential information at a glance:

• Current Time: Displayed prominently.
• Meeting Schedule: Shows the start and end times of current and upcoming meetings.
• Room Status: The luminous frame around the display indicates if the room is currently in use (e.g., red) or free (e.g., green).
• Remaining Time: During an ongoing meeting, the display shows the time left until the meeting concludes.

3.2 Booking a Meeting

You can book a meeting directly from the Evoko LISO display or through your computer's calendar application (e.g., Microsoft Outlook).

1. Direct Booking: If the room is free, touch the display to initiate a new booking. Follow the on-screen prompts to select the duration and confirm your reservation.
2. Computer Booking: Create a meeting invitation in your calendar application and invite the Evoko LISO room resource. The booking will automatically synchronize with the display.

3.3 Canceling or Extending a Meeting

For existing meetings, you can modify them via the display:

• Cancel: Touch the ongoing or upcoming meeting on the display and select the 'Cancel' option. Confirm your action.
• Extend: If the room is available immediately after your current booking, touch the ongoing meeting and select 'Extend'. Choose the desired extension duration and confirm.

3.4 Reporting Room Issues

The Evoko LISO allows for quick reporting of issues within the meeting room:

1. Access Report Function: On the display, locate and touch the 'Report Issue' or similar icon.
2. Select Issue: Choose the relevant issue from the list, such as a faulty projector, lighting, or other equipment.
3. Submit Report: Confirm your selection. The report is immediately directed to the responsible department for prompt resolution.

4. Maintenance

Regular maintenance ensures the longevity and optimal performance of your Evoko LISO unit.

• Cleaning the Display: Use a soft, lint-free cloth slightly dampened with water or a non-abrasive screen cleaner. Avoid harsh chemicals, alcohol, or abrasive materials that can damage the screen surface.
• Software Updates: Periodically check for firmware or software updates from Evoko. These updates often include performance improvements, bug fixes, and new features. Follow the manufacturer's instructions for applying updates, typically managed through your central IT system or the device's administrative interface.
• Environmental Conditions: Ensure the device operates within its specified temperature and humidity ranges. Avoid exposing the unit to direct sunlight for extended periods or extreme temperatures.
• Cable Management: Periodically inspect all connected cables (power, Ethernet) for any signs of wear or damage. Ensure they are securely connected.

5. Troubleshooting

This section provides solutions to common issues you might encounter with your Evoko LISO system.

5.1 Common Issues and Solutions

• Display is Blank or Not Responding:
  • Check power connection: Ensure the PoE Ethernet cable is securely connected or the AC-DC adapter is properly plugged in and receiving power.
  • Restart the device: Disconnect power for 10 seconds, then reconnect.
• No Network Connectivity / Cannot Sync Bookings:
  • Wired Connection: Verify the Ethernet cable is connected and the network port is active. Check network settings (IP address, gateway, DNS) in the device's administrative interface.
  • Wireless Connection: Confirm the correct Wi-Fi network is selected and the password is entered accurately. Ensure the Wi-Fi signal strength is adequate.
  • Server Connection: Verify that the device is correctly configured on your booking server (Exchange, Office 365, etc.) and that server credentials are valid. Consult your IT administrator.
• Incorrect Time or Date Displayed:
  • Ensure the device has a stable network connection, as it typically synchronizes time via network time protocols (NTP).
  • Check the time zone settings in the device's configuration.
• Luminous Frame Not Indicating Correct Status:
  • Verify that the device is successfully synchronizing with your booking system. A lack of synchronization can lead to incorrect status displays.
  • Restart the device.

6. Specifications

Detailed technical specifications for the Evoko ERM2001 LISO Digital Door Sign.

7. Warranty Information

Warranty terms and conditions for the Evoko ERM2001 LISO are provided by the manufacturer. Please refer to the warranty documentation included with your purchase or visit the official Evoko website for detailed information regarding warranty coverage, duration, and claims procedures.

8. Support

For technical assistance or support inquiries regarding your Evoko ERM2001 LISO, please contact Evoko support.

• Email Support: You can reach Evoko support via email at support.us@evoko.se.
• Online Resources: Visit the official Evoko website for FAQs, documentation, and additional support resources.

Note: As of the last update, phone support may be temporarily unavailable due to internal reorganization. Email is the recommended contact method.