1. Introduction
The Xerox WorkCentre 3025/BI is a monochrome multifunction printer designed for individuals and small work teams. This device integrates printing, copying, and scanning functionalities, along with built-in Wi-Fi connectivity, to streamline office tasks efficiently.
This manual provides detailed instructions for setting up, operating, and maintaining your WorkCentre 3025/BI to ensure optimal performance and longevity.
Figure 1: Front view of the Xerox WorkCentre 3025/BI multifunction printer. This image shows the printer with its paper tray open, ready for use.
2. What's in the Box
Upon unpacking your Xerox WorkCentre 3025/BI, verify that all components are present:
- Xerox WorkCentre 3025/BI Multifunction Printer
- Power Cable
- USB Cable
- Starter Toner Cartridge
- Software and Documentation CD (or download instructions)
3. Setup Guide
3.1 Unpacking and Placement
- Remove the printer from its packaging and remove all protective materials, tapes, and inserts.
- Place the printer on a stable, level surface with adequate ventilation.
- Ensure there is sufficient space around the printer for paper loading and maintenance access.
3.2 Power Connection
- Connect the power cable to the printer's power input.
- Plug the other end of the power cable into a grounded electrical outlet.
- Press the power button to turn on the printer.
3.3 Toner Cartridge Installation
- Open the front cover of the printer.
- Carefully insert the toner cartridge into its designated slot until it clicks into place.
- Close the front cover.
3.4 Paper Loading
- Open the paper tray.
- Adjust the paper guides to fit the size of the paper you are loading (e.g., A4).
- Load up to 150 sheets of paper into the tray, print-side down.
- Close the paper tray.
Figure 2: Side view of the Xerox WorkCentre 3025/BI, illustrating its compact design with the paper tray closed.
3.5 Software Installation and Connectivity
Install the printer drivers and software from the provided CD or download them from the official Xerox support website. Follow the on-screen instructions for installation.
- USB Connection: Connect the printer to your computer using the supplied USB cable.
- Wi-Fi Connection: Use the Xerox Easy Wireless Setup utility to connect the printer to your wireless network. This utility simplifies the process of establishing a network connection.
4. Operating Instructions
The WorkCentre 3025/BI features an intuitive front panel for easy operation. Refer to the display and buttons for navigation and function selection.
4.1 Printing Documents
To print, ensure the printer is connected to your computer or network and has paper loaded. Select the print option from your application, choose the Xerox WorkCentre 3025/BI, and adjust settings as needed (e.g., paper size, print quality). The printer supports resolutions up to 1200 x 1200 DPI for clear text and graphics, with print speeds up to 20 pages per minute.
4.2 Copying Documents
Place the document face-down on the scanner glass or face-up in the automatic document feeder (if available on your model). Use the front panel controls to select the "Copy" function. You can adjust settings such as:
- Number of copies
- ID Card Copy (for copying both sides of an ID card onto a single sheet)
- N-up (copying multiple pages onto one sheet)
- Automatic Background Removal
- Photo Mode (for optimizing image quality)
Press the Start button to begin copying.
4.3 Scanning Documents
Place the document on the scanner glass. From your computer, open the scanning software (e.g., Xerox Scan Utility) or select the scan function from the printer's front panel. Choose your desired scan settings, including resolution (up to 1200 x 1200 DPI optical), color mode, and destination. Initiate the scan from either the computer or the printer's control panel.
4.4 Wi-Fi Direct
The WorkCentre 3025/BI supports Wi-Fi Direct, allowing you to connect mobile phones, tablets, and laptops directly to the printer without needing an existing wireless network. To activate Wi-Fi Direct, navigate to the network settings on the printer's front panel and enable the feature. Then, connect your mobile device to the printer's Wi-Fi Direct network (usually named "DIRECT-XX-Xerox3025") using the provided password.
5. Maintenance
5.1 Toner Cartridge Replacement
When the toner level is low, a message will appear on the printer's display and on your computer via Xerox CentreWare IS. To replace the toner cartridge:
- Open the front cover of the printer.
- Carefully remove the old toner cartridge.
- Unpack the new Xerox-approved toner cartridge and gently shake it to distribute the toner.
- Insert the new cartridge into the printer until it locks into place.
- Close the front cover.
Always use genuine Xerox toner cartridges for optimal performance and print quality.
5.2 Cleaning the Printer
- Exterior: Wipe the exterior of the printer with a soft, damp, lint-free cloth. Do not use abrasive cleaners or solvents.
- Scanner Glass: Gently clean the scanner glass with a soft cloth moistened with glass cleaner. Ensure no residue is left behind.
- Interior: Periodically open the front cover and gently remove any loose paper dust or debris with a dry, lint-free cloth.
6. Troubleshooting
This section addresses common issues you might encounter with your WorkCentre 3025/BI. For more detailed troubleshooting, refer to the online support available through Xerox CentreWare IS.
6.1 Common Issues and Solutions
- Printer Not Responding:
- Check if the printer is powered on and connected to the power outlet.
- Verify the USB or network cable connection.
- Restart the printer and your computer.
- Ensure the correct printer driver is installed and selected.
- Paper Jams:
- Open all covers and carefully remove any jammed paper, pulling in the direction of the paper path.
- Ensure paper is loaded correctly and not overfilled.
- Use recommended paper types.
- Poor Print Quality:
- Check toner levels and replace the cartridge if low.
- Ensure the paper type setting matches the paper loaded.
- Clean the scanner glass if copies/scans have streaks.
- Perform a print quality diagnostic from the printer's control panel or software.
- Wi-Fi Connection Issues:
- Ensure the printer is within range of your wireless router.
- Verify the Wi-Fi password and network name.
- Restart your router and the printer.
- Use the Xerox Easy Wireless Setup utility again.
7. Specifications
| Feature | Specification |
|---|---|
| Print Technology | Laser |
| Functions | Print, Copy, Scan |
| Maximum Print Resolution | 600 x 600 DPI (up to 1200 x 1200 enhanced image quality) |
| Print Speed (Monochrome) | Up to 20 ppm (A4) / 21 ppm (Letter) |
| Maximum Copy Resolution | 600 x 600 DPI |
| Maximum Scan Resolution (Optical) | 1200 x 1200 DPI |
| Standard Input Capacity | 150 sheets |
| Standard Output Capacity | 100 sheets |
| Connectivity | USB 2.0, Wi-Fi (802.11b/g/n), Wi-Fi Direct |
| Processor Speed | 600 MHz |
| Memory (RAM) | 128 MB |
| Maximum Supported Paper Size | A4 |
| Product Dimensions | 2.79 x 24.64 x 16.51 cm; 7.5 kg (Note: These dimensions may refer to packaging or a specific component, as typical printer dimensions are larger.) |
| Item Weight | 7.5 kg |
| Power Consumption | 313 watts (operating) |
| Compatible Devices | Laptops, Smartphones, Tablets |
8. Warranty and Support
8.1 Product Warranty
The Xerox WorkCentre 3025/BI comes with a limited warranty. Please refer to the warranty documentation included with your product or visit the official Xerox website for specific terms and conditions regarding coverage, duration, and service procedures.
8.2 Customer Support
For technical assistance, driver downloads, or further information, please visit the official Xerox support website. You can also access online support and monitor print job progress and toner levels using Xerox CentreWare IS from your desktop.
Xerox Support Website: www.xerox.com/support
