Untitled Digital Integration Services
Instruction Manual
Untitled Digital Integration Services
Our digital automation of the procure to pay (PTP) process drives efficiency by eliminating manual, paper-based activities, so you can focus on value-added tasks that drive core business success.
- Customized Catalog
- Category Reporting
- Reduced Cycle Times
- Accurate Content/Pricing
- Automated Workflow
- Clean Invoice Reconciliation
- Ease of Ordering
- Order Status
- Lower Processing Costs
- Productivity
- User-level Status Emails
- Sustainability “Go Green”
Medline understands eProcurement Integrations…
*Best-Demonstrated-Practice integration plan: (Punchout + eOrder +eConfirmation + eASN + elnvoice + ePayment)
*Contact DigitallntegrationTeam@medline.com or your Medline Sales Manager to initiate an integration assessment.
Medline Digital Integration Services
Medline offers a comprehensive digital experience, with 80+ eProcurement systems for more than 2,000 customers. Your Medline Project Manager will guide you through an optimized integration project.
Common eProcurement Integrations
| ● Basware ● Coupa ● EPS ● EqualLevel | ● eRequestor ● GEP ● GHX ● IBX |
| ● Jagger ● Lab Fellows ● LabViva ● Lawson | ● Microsoft ● Dynamics ● Oracle ● People Soft ● Point Purchase |
| ● Prenido ● Prodigo Solutions ● ReQlogic ● SAP | ● SAP Ariba ● Surgical Software ● Unimarket ● Workday |
Medline’s Scalable Digital Services
From traditional EDI to eProcurement integration to evolving APIs, we offer a wide range of integration capabilities.
| Common Types | Integration Type |
| Integrated Catalog | Medline.com Punchout integration |
| Catalog File | Product Content/Pricing |
| Inventory Feed | Product Availability Web Service |
| Inventory API | Product Availability, Pricing API |
| Level I] Punchout | Medline.com Punchout integration |
| Purchase Order | Purchase Order |
| Order Status | PO Confirm (Order#, est. ship dates) |
| Order Status Email | PO Status to email address w/in PO data |
| Ship Notice (ASN) | Ship Notice (ship dates, carrier, tracking#) |
| Ship Status Email | Ship update to email address w/in PO data |
| Invoice / Credit | Invoice which may include Credits |
| Delivery (POD) | Delivery Proof (signee, carrier, tracking) |
| Pay Remittance | Electronic Funds Transfer |
| Format | Communication |
| cXML Punchout (POSR, POOM) | https |
| EDI-ANSI (832), .csv, Flat File | SFTP, AS2, Portal |
| EDI-ANSI (846), .csv, Flat File | SFTP, AS2 |
| Medline-defined API schema | API (REST, SOAP) |
| cXML Punchout (POSR, POOM) | https |
| cXML, EDI (850), XML, .csv, Flat File | https, AS2, SFTP, VAN |
| cXML, EDI (855), XML, .csv, Flat File | https, AS2, SFTP, VAN |
| Email (SMTP) | SMTP |
| cXML, EDI (856), XML, .csv, Flat File | https, AS2, SFTP, VAN |
| Email (SMTP) | SMTP |
| cXML, EDI (810), XML, .csv, Flat File | https, AS2, SFTP, VAN |
| .csv, Flat File | Batch feed via AS2, SFTP |
| EDI-ANSI (820) | AS2, SFTP, VAN |
Demonstrated Best Practices
Model 1
| Purchasing Experience | Order Management (cXML or EDI) |
| Punchout Catalog Level II Punchout Supported | eOrders |
| eConfirmations* | |
| eASNs | |
| elnvoice |
Model 2
| Purchasing Experience | Order Management (cXML or EDI) |
| Hosted Catalog (custom) Level II Punchout Supported | eOrders |
| eConfirmations* | |
| Pricing and Availability API | eASNs |
| elnvoice |
“For order status
Medline supports cXML, EDI, and/or user level email notification
Common Integration Data Flow
Electronic Medical Record System Integrations (EMR)
Medline offers Electronic Medical Record System Integrations (EMR) used by many of our Home Health and Hospice customers. Utilizing the international standard HL7 protocol we have interfaced with applications such as Epic, Thornberry, KanTime, Meditech and many others. An efficient EMR integration virtually eliminates manual entry and billing errors and helps customers save time and money.
EMR Specifications
| EMR Application | Demographics Format | Charge File Formate | Interface Timeline | Required Document |
| Delta | SFTP Pt Upload | SFTP Delta | 6 weeks | – |
| EPIC | HL7 ADT | HL7 DFT | 8-12 weeks | VPN tunnel form |
| Kantime | HL7 ADT | HL7 DFT | 6 weeks | MatrixCare enrollment form |
| MatrixCare (FKA Brightree) | SFTP Pt Upload or HL7 ADT (if requested) | SFTP Generic (if requested) | 6 weeks | – |
| Meditech | SFTP Pt Upload | SFTP Generic | 6 weeks | – |
| NetSmart Homecare (FKA Mysis) | HL7 ADT | SFTP Mysis | 6 weeks | – |
| NetSmart Homecare Advisor (FKA McKesson) | SFTP Pt Upload | SFTP Generic | 6 weeks | – |
| NetSmart MyUnity | HL7 ADT | N/A | 6 weeks | – |
| Thornberry | HL7 ADT | N/A | 6 weeks | – |
| WellSky | HL7 ADT | HL7 DFT | 6 weeks | – |
Common Terminology
| Term | Definition |
| ADT | Admission, Discharge, Transferred (ADT) is a message that outlines if the patient is admitted, discharged or transferred sent via HL7 in real time |
| Billing Code | Unique code to identify Medline Item numbers on a Supply Table |
| Charge File | Detail batch file sent to customer via SFTP that contains item, order, patient information, and item price |
| DFT | Describes Financial Transaction (DFT) message via HL7 that contains item, order, patient information, and item price for Home Health |
| HL7 | Health Level 7 is a set of specifications for secure data transfer of clinical and administrative data |
| SFTP | Secure File Transfer Protocol (SFTP) is used to upload patients, receive charge files and/or receive patient errors |
| VPN | Virtual Private network (VPN) is used for EPIC only |
Contact DigitalintegrationTeam@medline.com or your Medline Sales Representative to initiate an integration assessment.
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Documents / Resources
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