Avaya J169/J179 IP Phone SIP Quick Reference

Overview

Main Menu

Note: The icons of Avaya J169/J179 IP Phone look similar but Avaya J169 IP Phone has grayscaled icons and the Avaya J179 IP Phone has colored icons.

Icons

Administration and About Icons

Main Menu Icons

General Phone Icons

The following table lists the icons used in Avaya J169/J179 IP Phone:

Note: The icons of Avaya J169/J179 IP Phone look similar but Avaya J169 IP Phone has grayscaled icons and the Avaya J179 IP Phone has colored icons.

Other Feature Icons

Wi-Fi Icons

Note: J169 phone does not support Wi-Fi feature.

Entering the File Server Address

Use this procedure to enter the file server address if the phone prompts. For example, when you connect the phone to the network for the first time.

Get the file server address from the system administrator.

1. To open the Auto Provisioning screen, press one of the following:
   • Yes: Connects to the DES server.
   • No: Connects to the DHCP server.
   In case of a time out, the phone selects Yes.
2. (Optional) If the DES server does not provide the file server address, the phone queries the DHCP server for the file server address.
3. (Optional) If the DHCP server does not provide the file server address, the phone displays Enter the file server address screen.
4. Press one of the following:
   • Config: To enter the file server address.
   • Never: To never prompt for the file server address.
   • Cancel: To cancel the prompt and display the Log Out screen.
5. In the Address field, enter the file server address. The address can be in the form of a numerical IP address or an alphanumeric Fully Qualified Domain Name (FQDN).

6. Tip: To enter the dot symbol (.) in the field, press the alphanumeric softkey to toggle to the alphanumeric mode.

7. Press Save. The phone restarts.

Call Operations

Making a call using speed dial

Assign speed dial numbers to your contacts. Press and hold the dial pad key assigned to the number you want to call.

Making an emergency call

Ensure that the feature is activated by the administrator.

Do one of the following:

• On the Phone screen, press the Emerg softkey, and again press Emerg when the phone prompts you for confirmation.
• Dial the emergency number by using the dial pad.

Answering a call when on another call

Press one of the following:

• The Answer softkey
• OK

Adding a person to an active call

Use this procedure to add participants to an active call to set up a conference call.

Start a call.

1. During a call, on the Phone screen, press More > Conf. The phone puts the existing call on hold.
2. To make a call to a participant, do one of the following:
   • Dial the phone number by using the dial pad.
   • Call the person from the Recents list.
   • Redial the last dialed number by using the Redial softkey.
3. When the third participant answers the call, press the Join softkey.
4. To add another person, press Add and repeat Step 2 and 3.

Viewing call history details

You can view following details of each call:

• Incoming call icon
• Outgoing call icon
• Missed call icon
• Call type (incoming, outgoing, missed)
• Name
• Extension number
• Time
• Date
• Duration

1. Press Recents.
2. (Optional) To navigate through Main menu, scroll to the following:
   • a. Applications, and press Select.
   • b. Recents, and press Select.
3. Select the number that you want to view.
4. Press Details. The phone displays the details of the selected call.

Contacts

Adding a contact from the Recents list

Use this procedure to add a number to your Contacts list from your call history.

1. Press Recents.
2. Scroll to the required number, and press +Contacts.
3. In the First Name and Last Name fields, type the relevant information. The phone assigns the extension number to Last name. You can remove the extension number from the last name and add information in the Last name.
4. Press one of the following:
   • Save
   • OK

Combining contacts

Use this procedure to merge the phone number of the current contact with the existing local contact. Ensure the Contacts list is not empty.

1. Press Contacts.
2. (Optional) To navigate through Main menu, scroll to the following:
   • a. Applications, and press Select.
   • b. Contacts, and press Select.
3. Scroll to the contact that you want to combine, and press Details > More > Combine. The select mode displays the Contacts list without the current content.
4. To combine the current contact, scroll to the existing contact, and press Select. The current contact will be deleted from the Contacts list and merged with the local contact.

Creating a local Contacts group

1. Press Contacts.
2. (Optional) To navigate through Main menu, scroll to the following:
   • a. Applications, and press Select.
   • b. Contacts, and press Select.
3. Press More.
4. Press Groups.
5. Press New Group.
6. In the Enter group name field, type your group name.
7. Press Save.

Advanced Call Features

Making a blind transfer

Use this procedure to transfer an active call to an attended or unattended call-transfer recipient. Ensure that the blind transfer feature is activated by your administrator.

1. While on a call, press Transfer. The phone displays the Enter transfer destination screen.
2. Do one of the following:
   • Dial the number to which you want to transfer the call.
   • If the recipient's call is on hold, press Held call.
   • Call the person from the Contacts or Recents.
3. To immediately transfer a call, press Now. The call-transfer recipient's phone starts ringing, and the phone transfers the first call to the recipient.
4. To transfer a call to an attended recipient, do the following:
   • a. Press Talk. The first call is put on hold, and the call-transfer recipient's phone starts ringing.
   • b. After the recipient answers your call, press Complete.

Making a precedence call by using Main menu

1. Press Main menu.
2. Scroll to Applications, and press Select.
3. Select Call Priority.
4. In the Precedence Selection screen, select the priority level.
5. Enter the extension from one of the following:
   • Contacts
   • Recents
   • Dial extension from dialpad

Joining a call on a bridged line

1. On the phone screen, select an active bridge line number.
2. Press Bridge.

Reviewing your Calendar event

Use this procedure to view your calendar appointments. You can set the Enable Exchange Calendar and Enable Reminder option to Yes to get a pop-up reminder of your upcoming calendar appointments. Ensure Microsoft® Exchange is configured on your phone.

1. Press Main menu.
2. Scroll to Applications, and press Select.
3. Scroll to Calendar, and press Select. The phone displays the appointments in the start-time order.
4. To scroll from one appointment to another, press Up Arrow key or Down Arrow key.
5. Select the calendar event, and press one of the following:
   • Call: To call the extension number available in the appointment.
   • Details: To view the details of the calendar event.
   • Month: To view the Calendar Event Month screen.
   • Exit: To exit from the event screen.
6. In Calendar Event Month screen, press one of the following:
   • Today: To view calendar event of the current date.
   • Day: To view calendar event of the selected day.

Using guest login

Use this procedure to log in as a guest on another phone to access your applications for a limited period of time. Ensure that the feature is activated by the administrator.

1. Press Main menu.
2. Scroll to Applications, and press Select.
3. Scroll to Guest login, and press Select.
4. Type the following:
   • a. User name
   • b. Password
5. Press one of the following to set the duration in hours:
   • Right arrow key: To increase the value.
   • Left arrow key: To decrease the value.
6. Press one of the following:
   • Enter
   • OK

Features

Call forwarding to your cell phone using EC500

Use this procedure to receive an incoming call of your Avaya phone on your personal phone, when you are away from your desk.

• Ensure that the feature is activated by your administrator.
• Ensure that your administrator sets your personal phone number as your destination number.

1. Press Main menu, and scroll to Features.
2. Press one of the following:
   • Select
   • OK
3. Scroll to EC500, and press one of the following:
   • Select
   • OK
   • Corresponding line button

Making a priority call

Use the Priority Calling feature to provide a special type of call alerting between internal telephone users, including the attendant. The called party hears a distinctive ringing when the calling party uses Priority Calling.

1. Before dialing, gain access to the Features screen.
2. If necessary, scroll down to Priority Call and press OK or just press the corresponding line button.
3. Enter the extension you want to call.
4. Press Enter or OK to immediately start dialing the priority call to that extension, where the call appearance will show the incoming call as a priority call.

Retrieving a voice mail

Use this procedure to listen to your voice mail messages. The Message button and the Message Wait Indicator at the upper right corner of the phone glows red to indicate that you have a voice mail.

• Ensure that the system administrator configures the voice mail for your extension.
• Get the User ID and password of your voice mail from your system administrator.

1. To log in to your voice mail, press the Message button.
2. Follow the voice prompts to playback your voice messages.

Settings

Customizing phone keys

Use this procedure to add, move, or delete applications from the phone screen.

1. Press Main menu.
2. Scroll to Settings, and press Select.
3. Scroll to Phone, and press Select.
4. Scroll to Phone keys customization, and press Select.
5. Press Customize key.
6. Use Navigation keys to select the line key.
7. (Optional) If the selected line is empty, press Add, and select the application.
8. To move the selected key, do the following:
   • a. Press Move.
   • b. Use the Navigation keys to move the selected line key.
   • c. (Optional) If the new location is empty, press Select.
   • d. (Optional) If the new location is already assigned a key, press Swap.
9. To label a key, do the following:
   • a. Press Relabel.
   • b. Type the name of the label, and press OK.
10. To delete a key, press Delete.

Enabling the Away timer

1. Press Main menu.
2. Scroll to Settings, and press Select.
3. Scroll to Applications, and press Select.
4. Scroll to Presence Integration, and press Select.
5. Scroll to Away timer, and press Change to turn on the timer.
6. Press Change to turn on the timer.
7. Use the Down Arrow key to go to the Away timer value.
8. Enter the time in seconds. You can enter any value from 0 to 999.
9. Press Save.

Changing the background image

1. Press Main menu.
2. Scroll to Settings, and press Select.
3. Scroll to Display, and press Select.
4. Scroll to Background, and press Select.
5. Scroll down to the new image.
6. (Optional) To preview the image, press Preview and then press Dismiss.
7. Press one of the following:
   • Select
   • OK
8. Press one of the following:
   • Save
   • OK

Setting a personalized ring tone

Use this procedure to set a ring tone for different uses.

1. Press Main menu.
2. Scroll to Settings, and press Select.
3. Scroll to Audio, and press Select.
4. Scroll to Personalize ringing, and press Select.
5. Scroll to one of the following options:
   • Primary
   • Team Key
   • Bridged CA
   • Call Pickup
6. Press one of the following:
   • Select
   • OK
7. Scroll to the ringtone, and press Select.
8. (Optional) To play the ringtone, press Play.
9. Press Save.

Setting the network mode

Use this procedure to set the network mode to Ethernet or Wi-Fi.

Note: J169 phone does not support Wi-Fi feature.

1. Press Main menu.
2. Scroll to Settings, and press Select.
3. Scroll to Network, and press Select.
4. Scroll to Network mode. The Network mode shows following two options:
   • Ethernet: To connect to a Ethernet network.
   • Wi-Fi: To connect phone to Wi-Fi network.
5. Press one of the following:
   • Change
   • Right arrow key
   • Left arrow key
6. Press one of the following:
   • Save
   • OK

Enabling Wi-Fi

Note: J169 phone does not support Wi-Fi feature.

• Ensure that the Wi-Fi module is installed in your phone.
• Ensure that the feature is activated by your administrator.

1. Press Main menu.
2. Scroll to Settings, and press Select.
3. Scroll to Network, and press Select.
4. Scroll to Network mode, and press one of the following.
   • Change
   • Right arrow key
5. Press one of the following:
   • Save
   • OK
   The phone displays the list of Wi-Fi networks available in your organization.
6. (Optional) To view Wi-Fi network information, press Info. SSID: Specifies the network name for the WLAN you are using.
7. Use the navigation keys to select a Wi-Fi network, and press Connect. The phone prompts to restart.
8. Press OK.
9. Enter the following details:
   • a. Identity
   • b. Password: Wi-Fi password
   • c. Anonymous Identity
10. Press Connect. The phone authenticates user details to connect the Wi-Fi.
11. (Optional) To change the Wi-Fi network, do the following :
    • a. Scroll to Wi-Fi networks, and press Select.
    • b. Repeat Step 4 to Step 8.

For more information

Go to www.avaya.com/support for latest support information, including the user guide, administrator guide, installation and maintenance guide, interactive document, and software downloads.