Brother ADS-4700W Professional Desktop Scanner User Manual

1. Introduction

1.1 Product Overview

The Brother ADS-4700W is a professional desktop scanner designed for efficient document management in busy office environments and workgroups. It offers fast, two-sided scanning capabilities, versatile connectivity options, and a user-friendly touchscreen interface to streamline document capture workflows.

Image: Front view of the Brother ADS-4700W scanner with documents ready for scanning.

1.2 Key Features

• Fast Scanning: Scans up to 40 pages per minute (ppm) in both color and black/white, with duplex (two-sided) scanning in a single pass.
• Automatic Document Feeder (ADF): Equipped with an 80-page capacity ADF for scanning multiple documents efficiently.
• 4.3-inch Color Touchscreen: Provides intuitive menu navigation and allows creation of up to 56 customizable shortcuts for one-touch scanning.
• Versatile Connectivity: Features built-in wireless (Wi-Fi) and Ethernet network interfaces, along with USB connectivity.
• Multiple Scan-to Destinations: Supports scanning directly to cloud services (Google Drive, Dropbox, OneDrive), email, SharePoint, SSH Server (SFTP), and USB memory sticks.
• Advanced Image Optimization: Includes features like Auto Deskew, Auto Image Rotation, and Bleed-through Removal for enhanced output quality.
• Triple Layer Security: Incorporates security features to protect documents and device access.

2. Setup

2.1 Unpacking and Contents

Carefully unpack the scanner and verify that all components are present. The box should contain the following items:

• Brother ADS-4700W Professional Desktop Scanner
• Quick Setup Guide
• Product Safety Guide
• USB 3.0 Interface Cable
• AC Adapter

Image: The Brother ADS-4700W scanner and its included accessories.

2.2 Physical Setup

Place the scanner on a stable, flat surface with adequate space for document feeding and output. Ensure proper ventilation around the device.

2.3 Initial Power On

1. Connect the AC adapter to the scanner's power input and then to a power outlet.
2. Press the power button on the scanner.
3. Follow the on-screen instructions on the touchscreen for initial setup, including language selection and date/time settings.

2.4 Network Connectivity (Wired/Wireless)

The ADS-4700W supports both wired Ethernet and wireless Wi-Fi connections.

• Wired Connection: Connect an Ethernet cable from the scanner's Ethernet port to your network router or switch.
• Wireless Connection: On the touchscreen, navigate to the network settings and select your Wi-Fi network. Enter the password if prompted.
• USB Connection: For direct connection to a computer, use the provided USB 3.0 cable.

Image: Rear view of the scanner showing USB, Ethernet, and power ports.

3. Operation

3.1 Control Panel and Touchscreen Navigation

The 4.3-inch color touchscreen display provides access to all scanner functions. Use the on-screen icons to navigate menus, select scan destinations, and configure settings. Customizable shortcuts can be created for frequently used scan jobs.

3.2 Loading Documents

Open the automatic document feeder (ADF) tray. Adjust the paper guides to fit the width of your documents. Load up to 80 pages into the ADF. The scanner can handle various paper sizes and weights.

3.3 Basic Scanning Procedures

1. Load documents into the ADF.
2. Select a scan destination from the touchscreen (e.g., PC, Network, Cloud).
3. Adjust scan settings as needed (e.g., color/black & white, resolution, duplex).
4. Press the Start button on the touchscreen or the physical Start button to begin scanning.

Image: A user scanning documents using the ADS-4700W scanner.

3.4 Advanced Scanning Features

• Duplex Scanning: The scanner automatically scans both sides of a document in a single pass.
• Continuous Scanning Mode: Allows adding more sheets to the ADF during a scan job for larger batches.
• Image Optimization: Features such as Auto Deskew, Auto Image Rotation, and Bleed-through Removal improve the clarity and readability of scanned images.

Image: Demonstrating the scanner's ability to handle various document types, including those in protective sleeves.

3.5 Scan-to Destinations

The scanner offers multiple options for saving your scanned documents:

• Scan to PC: Save documents directly to a connected computer.
• Scan to Network: Send scanned files to a shared folder on your network.
• Scan to Cloud: Directly upload documents to popular cloud services like Google Drive, Dropbox, and OneDrive.
• Scan to Email: Attach scanned documents to an email.
• Scan to USB Memory Stick: Save files directly to a USB flash drive inserted into the scanner's USB port.

3.6 Mobile Device Scanning

Utilize the Brother Mobile Connect app (available for download) to scan documents directly to your mobile device. This requires the scanner to be connected to a wireless network.

Image: Scanning documents to a mobile device using the Brother Mobile Connect app.

3.7 Software Suite Overview

The ADS-4700W includes a powerful bundled software suite designed to create, edit, and convert scanned documents into various file formats, including Searchable PDFs, Secure PDFs, Word, Excel, and PowerPoint. This software also assists with post-scanning processes such as document indexing, merging, separation, and page manipulation.

Image: The scanner integrated with a computer for document management.

4. Maintenance

4.1 Cleaning the Scanner

Regular cleaning helps maintain optimal scanning performance and image quality. Refer to the detailed cleaning instructions in the full user guide for specific procedures. Generally, use a soft, lint-free cloth to wipe the exterior and clean the scanner's rollers and glass surfaces with a recommended cleaning solution.

5. Troubleshooting

5.1 Common Issues and Solutions

If you encounter issues with your scanner, consider the following general troubleshooting steps:

• Paper Jams: Follow the on-screen instructions or refer to the full user guide for clearing paper jams. Ensure documents are loaded correctly and not wrinkled.
• Connectivity Problems: Verify network cable connections for Ethernet or check Wi-Fi settings on the touchscreen. For USB, ensure the cable is securely connected to both the scanner and computer.
• Poor Scan Quality: Clean the scanner's glass and rollers. Adjust scan settings such as resolution or image optimization features.
• Software Issues: Ensure scanner drivers and software are up to date. Restart both the scanner and your computer.

For more detailed troubleshooting, consult the comprehensive user manual available on the Brother support website or contact technical support.

6. Specifications

6.1 General Specifications

7. Warranty and Support

7.1 Warranty Information

The Brother ADS-4700W Professional Desktop Scanner comes with a three-year standard limited warranty. This warranty covers defects in materials and workmanship under normal use.

7.2 Technical Support

Brother provides free online, live chat, or phone technical assistance for the life of your product. For support, visit the official Brother support website or refer to the contact information provided in your product documentation.