Acroprint ES900 Electronic Payroll Recorder/Time Stamp/Numbering Machine User Manual

1. Product Overview

The Acroprint ES900 is a versatile electronic device designed for time recording, date stamping, and numbering. It is suitable for various business environments requiring precise and reliable document marking.

• Versatile Functionality: Integrates time clock, date stamp, and numbering capabilities.
• Precise Timekeeping: Synchronizes with the U.S. Atomic Clock and automatically adjusts for Daylight Saving Time.
• Flexible Printing: Offers over 300 print configurations with multilingual preset messages.
• Reliable Backup: An internal battery maintains settings during power outages.
• Durable Design: Constructed for office use, supporting manual, semi-automatic, or automatic printing.
• Secure Operation: Features password protection to ensure consistent and error-free tracking.

2. Setup Instructions

Follow these steps to set up your Acroprint ES900 device for initial use.

1. Unpack the Device: Carefully remove the ES900 from its packaging and place it on a stable, flat surface.
2. Install Backup Battery: The device requires 1 CR2 battery (not always included) to maintain settings during power interruptions. Refer to the battery compartment for proper installation.
3. Connect Power: Plug the power cord into the device and then into a standard electrical outlet.
4. Initial Configuration: Upon first power-up, the device will guide you through setting the date, time, and basic print configurations. Use the control buttons on the device to navigate and confirm settings.
5. Load Time Cards/Documents: Insert the appropriate time card or document into the printing slot. Ensure proper alignment for accurate stamping.

3. Operating Instructions

3.1 Basic Operation

The ES900 features a large LCD panel that displays the current date, time, and day of the week. The device automatically adjusts for Daylight Saving Time and synchronizes with the U.S. Atomic Clock for accuracy.

3.2 Printing Functions

The ES900 supports various printing modes and configurations. It can print in multiple languages, including English, Spanish, French, German, Italian, and Portuguese.

• Time Stamping: Insert a document or time card into the slot. The device will automatically stamp the current time and date.
• Date Stamping: Similar to time stamping, the device can be configured to stamp only the date or a combination of date and time.
• Numbering: The ES900 can sequentially number documents. Refer to the device's menu for setting up numbering sequences and formats.
• Custom Messages: Utilize the over 300 preset print configurations to include custom messages alongside time, date, or numbering.

3.3 Using Time Cards

The ES900 is compatible with weekly or bi-weekly time cards. Ensure time cards are correctly aligned in the printing slot for accurate recording.

4. Maintenance

4.1 Ribbon Replacement

The ES900 uses an ink ribbon for printing. When print quality diminishes, the ribbon may need replacement. Refer to the device's internal mechanism for accessing and replacing the ribbon cartridge.

4.2 Cleaning

To ensure optimal performance, periodically clean the exterior of the device with a soft, dry cloth. Avoid using abrasive cleaners or solvents. Keep the printing slot free of dust and debris.

5. Troubleshooting

If you encounter issues with your Acroprint ES900, consider the following common troubleshooting steps:

• No Power: Ensure the power cord is securely plugged into both the device and a working electrical outlet. Check if the outlet has power.
• Incorrect Time/Date: Verify that the device's internal settings for time and date are correct. The device should automatically synchronize, but manual adjustment may be necessary if it loses connection or during initial setup.
• Poor Print Quality: Check the ink ribbon. If the print is faint or incomplete, the ribbon may need to be replaced. Ensure time cards or documents are inserted correctly and are not creased.
• Paper Jam: If a document gets stuck, carefully remove it by gently pulling it out. Avoid forcing it, which could damage the internal mechanism.
• Error Codes: If an error code appears on the display, consult the full product manual (if available) or contact customer support for specific guidance.

6. Specifications

7. Warranty and Support

For technical assistance, product support, or warranty inquiries, please contact Acroprint customer service.

• Phone Support: (800) 334-7190
• Email Support: support@acroprint.com